Indian Railway Codes and Manuals-Establishment code- Vol-I-Chapter-4 (IV)

 


Chapter 4
Extension of Service and Re-employment of persons previously in Government Service
 

 401. General.—(1) No extension of service/re-employment shall be granted as a rule or a Railway servant beyond the age of 58 years save in exceptional circumstances with the approval of Ministry of Railways. 

(2)During the period of extension of service, Railway servants will be governed by the conditions of service applicable to them before the date of superannuatoin. 

(3)The terms and conditions for re-employment  shall be prescribed by the Railway Ministry from time to time. 

 402. No person who has been dismissed from Government service or convicted for a criminal offence shall be re-employed, without the sanction of the President, or if the employment or re-employment is to a Group C or Group D post, without the sanction of the General Manager. 

Note.—If a Railway servant who is dismissed, removed or compulsorily retired from service is to be re-employed by an authority vested with such powers either under this rule or delegations made thereunder this should not be done without the specific approval of the authorities indicated below:- 

(a) In cases where no appeal was preferred  or no review was done.

 

The authority next higher than the auth-

ority who had dismissed, removed or

compulsorily retired him from services.

(b) In cases where an appeal was preferred   of review was done and the action of   dismissal, removal or compulsory retirement from service was upheld on appeal/ review by an authority other than the    Railway Board

The authority higher than the appellate/

reviewing authority as the case may be.

  403. If a person seeking employment in Railway service is already in Government service or was formerly in such service, it shall be his duty to disclose this fact to the appointing authority and in the latter case give the reason for the termination of his service with Government. 

 404. (1) When a person who was formerly in civil, railway or military employment obtains re-employment, whether temporarily or permanently in railway service, it shall be incumbent on him to declare to the appointing authority the amount of any gratuity, provident fund or pension received by him in respect of his previous employment.  

(2) The attention of every railway servant who is re-employed shall be specially called to the provisions of this rule by the authority re-employing him, but the failure of such authority will not be admitted as a ground for condoning any breach of this rule.  The Accounts Officer, whenever he becomes aware of such an appointment, shall also take steps to see that the provisions of this rule are complied with. 

 (3)The appointing authority should ensure that the application for re-employment is received through the existing Head   of Department  or Heads of Corporate Bodies owned or controlled by Government  where necessary and that applications would not be entertained if a clearance certificate from the said employer is not produced by the applicant within the specified period of time—say 4-6 months. 

Note.—The detailed terms and conditions of re-employment regarding fixation of pay allowances, leave, increments, etc. are given in the Indian Railway Establishment Manual. 

 405. Criteria for grant of extension/re-employment to railway servants.—Extension of service/re-employment to railway servants after superannuation should be considered only in exceptional circumstances and in public interest keeping in view the following guide-lines:-- 

(1)    No proposal for extension of service/re-employment beyond the age of superannuation should ordinarily be considered.  The over-riding consideration is that it must be clearly in the  public interest and in addition it must  satisfy one of the following two conditions:-- 

(i)   that the in service officers are not ripe enough to take over the job; or                       

(ii) that the retiring officer is of such outstanding merit that it is considered         necessary  to retain him in service further.           

       (2)     No extension of service/re-employment should be considered on the ground that a    suitable successor is not available unless it is established that action to select a successor had been taken well in advance, but the selection could not be finalised in time for justifiable reasons. 

     (3)      A proposal for the grant of extension of service/re-employment based merely on  the consideration  that the officer’s predecessors had been given extension/re-employment should obviously not be accepted. 

       (4)       Appointment of retired officers in the Board of Management of Company, Public Sector Undertakings or enterprise under the Ministry of Railways should not as a rule be proposed.  In exceptional circumstances which would justify the appointment of a retired officer, a detailed justification should be given for the consideration of the Appointment Committee of the Cabinet.  

   (5)       To provide for any eventuality for curtailing the period of extension/re-employment, the order granting an extension of service/re-employment should include a clause providing for termination of service after three/one month’s notice at any time within the period of extension/re-employment. 

      (6)       No railway servant who is on extension of service after the prescribed date of retirement should be promoted to another post during the period of extension of service. 

Multiple choice questions:

1. Under what condition can a railway servant be granted an extension of service beyond the age of 58 years?

A) As a regular practice
B) Only with the approval of the Ministry of Railways in exceptional circumstances
C) Automatically for all officers
D) If requested by the railway servant

Answer: B) Only with the approval of the Ministry of Railways in exceptional circumstances

2. What conditions apply to railway servants during their period of extended service?

A) They are governed by new terms and conditions
B) They continue under the conditions of service applicable before their superannuation
C) They are automatically promoted
D) Their pay is reduced

Answer: B) They continue under the conditions of service applicable before their superannuation

3. Who has the authority to re-employ a person dismissed from government service to a Group C or Group D post?

A) The President of India
B) The General Manager
C) The Ministry of Railways
D) The Appointing Authority

Answer: B) The General Manager

4. What must a person seeking re-employment in railway service disclose to the appointing authority?

A) His previous job title
B) His reasons for seeking re-employment
C) Whether he is currently or was formerly in government service, and the reason for termination
D) His preferred work location

Answer: C) Whether he is currently or was formerly in government service, and the reason for termination

5. When a person formerly in civil, railway, or military employment is re-employed, what must they declare to the appointing authority?

A) Their educational qualifications
B) The amount of any gratuity, provident fund, or pension received from previous employment
C) Their previous work experience
D) Their desired salary

Answer: B) The amount of any gratuity, provident fund, or pension received from previous employment

6. What is the maximum time within which an applicant for re-employment must produce a clearance certificate from their previous employer?

A) 1 month
B) 2-3 months
C) 4-6 months
D) 1 year

Answer: C) 4-6 months

7. Which of the following is NOT a criterion for granting an extension of service or re-employment to a railway servant?

A) Public interest
B) In-service officers are not ripe enough to take over the job
C) The retiring officer has outstanding merit
D) The officer’s predecessor was granted an extension

Answer: D) The officer’s predecessor was granted an extension

8. In which situation should an extension of service NOT be considered, even if a suitable successor is not available?

A) If action to select a successor was not taken well in advance
B) If the retiring officer has outstanding merit
C) If public interest is served
D) If the Ministry of Railways has approved

Answer: A) If action to select a successor was not taken well in advance

9. What should be included in the order granting an extension of service to provide for the curtailment of the extension period?

A) A clause providing for immediate termination
B) A clause providing for termination after three/one month’s notice at any time
C) A clause providing for an automatic extension
D) A clause providing for no termination during the extension

Answer: B) A clause providing for termination after three/one month’s notice at any time

10. During the period of extension of service, what is the rule regarding promotion to another post?

A) Promotion is automatic
B) Promotion is based on performance
C) No promotion is allowed during the extension
D) Promotion requires the approval of the Ministry of Railways

Answer: C) No promotion is allowed during the extension

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