Indian Railway Codes and Manuals-Accounts Code-Chapter-9 (IX)
PROVIDENT FUND ACCOUNTS
A. INTRODUCTORY
901. The responsibility for the internal check of
all transactions pertaining to, and the maintenance of the accounts of the
State provident Funds to which the personnel of the railway subscriber devolves
upon the Accounts officer. Internal check in connection with subscriptions by
and withdrawals and payments from the various Funds should be conducted with
reference to the rules of the provident Fund concerned. The Accounts Office
deals with transaction of the following funds:
UNDER MAJOR HEAD 805-STATE PROVIDENT FUNDS
A. Civil-General provident Fund
C. Railways-State Railway Provident Fund –
State Railway Provident Fund (Contributory) –
State Railway Provident fund (Non-Contributory) –
Transferred Railway Personnel Provident fund –
Transferred Railway Personnel provident Fund
(Contributory) –
Transferred Railway Personnel Provident Fund
(non-Contributory)
D. Other Provident Funds.- Other miscellaneous
Provident Funds
(i) Ex-N.S. Railway Provident Funds(Contributory)
(ii) Ex-N.S. Railway Provident Fund
(non-Contributory)
(iii) Ex-N. S. Railway Guaranteed Provident Fund
(Contributory)
(iv) Ex-N.S. Railway Guaranteed Provident Fund
(non-Contributory)
(v) Punjab (government Central Workshop)
Contributory Provident Fund
UNDER MAJOR HEAD 837-k-DEPOSITS & ADVANCES –
I.R.C. A. Employees Provident Fund -I.R.C.A.
Employees Provident Fund (Contributory) -I.R.C.A.
Employees Provident Fund (Non-Contributory) –
I.R.C.A. Employees Provident Fund Investment
Accounts (Contributory) –
I.R.C.A. Employees Provident Fund Investment
Accounts (NonContributory)
The accounts of the funds should be maintained also
in accordance with the rules of the funds which prescribe the more important
books and accounts to the kept and the manner in which they should be posted.
The rules of the State Railway provident funds will be found in the Indian
Railway Establishment Code. The rules of other Provident Funds are published as
separate pamphlets.
Note.-
The Fund Accounts of the Statutory Audit staff will be maintained by the
Accountant General, Central Revenues, or the Accounts Officer of the railway in
accordance with paragraph 1228 of Chapter XII.
A. STATE RAILWAY PROVIDENT FUND
902. Head of Account.- The transaction of the State
Railway Provident Fund will pass through the debt head “ State Railway
Provident Fund Contributory/NonContributory” under C-Railways, under the major
head “805- state Provident Funds” under “I-small Savings Provident Funds, etc.”
(See Appendix IV).
903. Outline of Accounting Procedure.-in the
Accounts Office, a ledger account should be kept for each individual subscriber
to the fund. All transactions affecting the head "State Railway provident
fund Contributory/Non-Contributory" should be posted in the ledger
accounts of the subscriber concerned. In order to ensure that the postings have
been correctly made, the entries in the ledger accounts should be abstracted in
a statement, called the check sheet, and the totals of the check sheet
reconciled monthly with the amounts credited and debited to the fund. The
aggregate balance in the ledger accounts should represent the balance under the
head "State Railway provident Fund Contributory/Non-Contributory" in
the General books of the Railway.
904. the credits and debits to the head "State
Railway provident Fund Contributory/Non-Contributory" comprise the following
CREDITS
(a) Subscriptions
from members.
(b) Refund{
of temporary with drawals.
(c) Half-yearly
bonus (for S. R. P. F.-contributory only).
(d) Interest.
(e) Miscellaneous
adjustments including transfers to and from other Accounts Offices.
DEBITS
(a) Temporary
withdrawals.
(C) Payments to staff who have ceased to be members
of the Fund.
(D) Miscellaneous adjustments.
905. Subscriptions and refunds of temporary
withdrawals by the members of the Fund are generally recovered through pay
bills (pay sheets, in the case of workshop staff). The recoveries effected are
shown in statements, called provident Fund journals which accompany the regular
pay bills. The sections which are responsible for the internal check of the pay
bills should check the correctness of the recoveries effected, compare the
details shown in the provident Fund Journal with the recoveries made in the pay
Bills and then pass on the provident fund journals to the provident fund
Section for posting into the ledgers. In the case of staff whose subscriptions
or refunds of temporary withdrawals are remitted in cash or are recovered
outside India and passed on to India for adjustment, necessary Journals should
be prepared in the Provident Fund Section from the Cash remittance notes or the
extracts of schedules of miscellaneous remittances (see paragraph 503), as the
case may be, for posting in the ledger accounts of the staff concerned. Credits
on account of Government contribution and interest should be posted in the
manner indicated in paragraphs 925 to 927. Postings necessitated by any
adjustments should be made direct from the adjustment vouchers.
906. The postings in the ledger accounts of payments
and debit adjustment should made from the relevant pay orders passed for
payment and the adjustment vouchers respectively. All debit entries in the
ledger accounts should be attested by the Accounts officer-in-charge of the
section at the time of passing the pay order for payment. The opening balances
carried forward from the previous year's ledger should be attested by the
Section officer (Accounts) or sub-head in charge. A percentage (as may be fixed
by the Financial Adviser and Chief Accounts Officer) of the entries of opening
balances should be checked and attested by the Accounts officer-incharge.
907. Account books to be in Sections or
compartments.-For the convenience of positing and reconciliation and for
localizing errors in posting, the ledger accounts, the check sheets, the
Provident fund journals should all be in compartments or sections, i. e., by departments,
districts or categories of state as may be decided by the Financial Adviser and
Chief Accounts officer.
908. Form of Provident Fund journals.-the provident
Fund journals showing the deductions made from pay bills on account of the
State Railway Provident Fund should be in Form A. 908.
909. Form of Ledger Accounts.-The ledger account of
each individual subscriber to the Fund should be in Form A. 909. This form
should be printed on both sides of the paper. One sheet should be allotted to
each subscriber so that the account for two consecutive years may be recorded
in the same ledger book.
Note.-
In the case of non-contributory S. R. P. F. Accounts the columns under
government contribution will not be printed.
910. Index Registers .- (1) A numerical index to the
ledger in the order of entrants should be maintained in Form A. 910. Besides
this an alphabetical index by each group or unit of accounts may be maintained
to facilitate reference to the subscriber's accounts numbers. The index
Register (A. 910), whether numerical or alphabetical, should shown the
following particulars-
(a) The month in which the account is opened.
(b) Account number.
(c) Name of the subscriber.
(d) Designation and office or department and the
staff or ticket number.
(e) The month in which the account is closed.
(f) Remarks.
(2) Additional columns may be provided in the
numerical index register to show:-
(a) reference to the memorandum under which the
account number is intimated in each case; and (b) date of receipt of provident
fund Declaration from each subscriber, if no separate register for provident
Fund Declarations is maintained.
Note.-
The Provident Fund Rules require that the Accounts officer should call upon
every subscriber to declare, in the prescribed form. The person or persons
entitled to receive the provident fund moneys due to him in the event of his
death. The declaration forms submitted by the subscribes should, on receipt in
the Accounts office be kept under lock and key in the personal custody of the Accounts
officer. When a revised declaration is received from a subscriber, the old
declaration form should be cancelled and returned to the subscriber. The dates
of receipt of all declaration forms should be systematically noted in the index
Register or the separate register kept for the purpose. Reference to the
declaration forms submitted to the Accounts officer should also be quoted on
top; of the individual subscriber's ledger accounts.
911. Opening of New
Accounts.-When opening new accounts the following points should be
attended to:-
(a) The member's full name, designation (and
station) should be entered in the index Register (A.910) and the ledger (A.
909) in a clear hand. The name of a subscriber should be spelt according to the
subscriber's own way and this spelling should be strictly followed in all
accounts and statement. In the case of Anglo-Indians and Christians, the
surname should be written first and after it the Christian name or names.
(b) The staff or ticket number, where available,
should be noted in the index registers and the ledger, so as to guard against
errors in posting.
(c) Separate blocks of numbers (e.g., 1001 to 2000,
2001 to 3000) should be alloted to separate departments or classes of
employees; and within each such block the number assigned to the members
accounts should be consecutive. A member's number should never be altered, nor
should the numbers of closed accounts be given to new members.
(d) If a Muslim member, on opening his account makes
the express request that interest be not added to his deposit, a note to this
effect should be made in the index register and the words "No
interest" written on the top of the account in the ledger, Such a remark
should be repeated whenever a new ledger is opened.
(e) No accounts should be opened in the name of two
or more persons jointly.
912. Check Sheets.-The
check sheets referred to in paragraph 903 should be kept in two parts, one part
for recording "Deposits of subscriptions and regular half yearly
bonuses" and the other for "withdrawals and deposits of other than
the regular half-yearly bonuses (e. g. Government Contribution allowed during
the course of the half-year ; retrospective Government contribution; Government
contribution transferred from or to other divisions or railways)". Both
the parts should be posted from the ledger.
B. POSTING AND RECONCILIATION
913. Register of Debits and Credits to "State
Railway Provident Fund Contributory/non-Contributory".-All Provident Fund
journals received in the Provident Fund Section should, before distribution to
the ledger-keepers for posting into the ledgers, be serially numbered and
entered in a manuscript register called the Register of Debits and Credits to
the State Railway Provident fund Contributory/non-Contributory (A. 913). This
register should have separate Columns for the various compartments or sections
of the ledgers. The total recovery shown in each journal should be posted under
the appropriate column in the credit side of the register. The total of the
Provident Fund journals relating to all the abstracts of Bills (Form A. 1107)
of a particular date should be struck and agreed with the total credit to
"S. R. P. F. C./N. C." for the date in the General Cash Book (A.
304). Similarly withdrawals should be posted from the pay orders passed for
payment under the appropriate columns in the debit side of the register and the
total for each date agreed with the debit to "S. R. P. F. C./N.C" in
the General Cash Book. Miscellaneous adjustments of credit and debits should be
posted separately and agreed with the totals in the journal (A.307). The
register of Debits and Credits to "S.R.P.F. C/N.C." (A.913) will thus
shown a complete analysis of the "S.R.P.F. C/N.C." transactions
booked in the accounts of the railway by compartments or sections of Provident
Fund ledgers and facilitate reconciliation of the postings in each section of
ledger accounts with the General books of the railway. Form A. 913
914. Register of Unposted items .-If, while posting
a Provident Fund Journal, a ledger account cannot be traced, the relevant
recovery in the Provident fund journal should be posted in a "Register of
unposted Items" (Form A. 914). Every attempt should be made to locate the
ledger account and to post the item in the proper ledger before the monthly
accounts are reconciled so that no unposted item is left in this register at
the end of each month. See also paragraph 915.
915. Register of Unposted Ledger Accounts.-After the
journals pertaining to a compartment or section of the ledger accounts have
been posted, it should be seen that entries for the month have been made in all
the accounts of the compartment or section. If any ledger account remains
unposted. It should be noted in the "Register of unposted ledger
Accounts". A ledger account will remain unposted it no pay has been drawn
for the employee concerned or if he is transferred to another compartment or
section within the same accounts circle or to another accounts circle. In the
case of a transfer within the same accounts circle, the register of unposted
items (A. 914) will show the item to be posted. In the case of a transfer
outside the accounts circle, steps should be taken to transfer the ledger
account to the accounts circle concerned (see paragraph A. 932). In reconciling
the monthly postings in the various compartments or sections of the ledger
accounts, due allowance should be made for inter-compartmental or
intersectional transfers within the same accounts circle.
916. Reconciliation
with General Books.-After the postings for a month in the ledger
accounts are complete, the check sheets (A. 912) should be posted from the
ledger accounts and totalled. The register in Form A. 913 will show the amounts
debited and credited during the month to the 'State Railway Provident Fund
Contributory/NonContributory" by compartments or sections of ledger
accounts the totals in the Check Sheets (A. 9120 should be reconciled with the
totals under the relevant column in the register of debits and credits to State
Railway Provident Fund Contributory/NonContributory (A. 913). In making this
reconciliation due allowance should be made for inter-compartmental or
intersectional transfers within the same accounts circle. The ground totals of
debits and credits of the check sheets of the entire accounts circle should be
agreed with the total debits and credits appearing in the General Books and in
the monthly accounts of the circle under the head "State Railway Provident
Fund Contributory/non-Contributory".
917. Government
Contribution. -After the ledger postings of subscriptions for a
half-year have been completed and reconciled through check sheets, the
Government Contribution admissible under the rules should be credited to each
account. The column for Government Contribution in the check sheet should thereafter
be posted from the ledger accounts and totalled. The total of government
Contribution allowed should be equal to the total subscriptions during the
half-year, less total items not eligible for government contribution. The total
Government contribution allowed at the end of the half-year should be adjusted
by crediting "State Railway provident Fund/Contributory" and debiting
the service heads concerned in accordance with Chapter VIII of the Indian
Railway Financial Code in the accounts for the months of September and March
(or October and April according to existing practice).
918. Interest.
-The interest admissible under the rules on the balances a credit of members
should be worked out and credited to the respective accounts at the close of
each financial year. The interest on contributions during the year will be
calculated by taking a single month's interest on the total of the minimum
balances bearing interest between the close of the fourth day and the end of
each month for a year or any shorter period for which it may become necessary
to close the account. At the end of the year this column should be totalled up
in each account. One month's interest on this total will represent the amount
to be totaled up in each account. One month's interest on this total will
represent the amount to be allowed as interest on monthly deposits. If the slab
system of computing the interest is to be allowed as interest on monthly
deposits. If the slab system of computing the interest is to be applied. The
interest should be calculated at the appropriate rate on the average monthly
balance for the year in the individual subscriber's account as explained below.
The balance in a subscriber's State Railway
Provident Fund/non- Contributory and subscriber's side of the State Railway
Provident Fund/Contributory Account at the beginning of the financial year will
consist of subscriber's own subscription including interest thereon upto the
end of the preceding financial year. Subscriptions compulsory and voluntary
refunds and withdrawals from the Fund will be taken into account for working
out the minimum balance as shown in the illustration given below and then
monthly average worked out at the end of the financial year or earlier if
necessary to close the account. In the case of State Railway Provident Fund
Contributory Account, with a view to arrive at the interest due on Government
contribution, the minimum balance shall be worked out for Government
Contribution side separately as explained below and interest worked at the appropriate
rate applicable for the year. The differential rates of interest on S. R. P. F.
Balances shall be applied separately to employee's own contribution and
Government contribution. The interest on subscriptions and Government
contribution should be posted separately in the ledger accounts. The interest
figures in each account should be copied from the ledger into the appropriate
columns of the Check Sheet (A. 912) and the totals of these columns should be
adjusted in the General Books by debit to "Transfers Railway-Railway
board". Vide paragraph 449.
Illustration showing the Calculation for Working out
the minimum Balance and Interest on S. R. P. F. Accounts.-Assuming the Rates of
interest as 7.5% per annum for the first Rs. 25,000/- and 7% per annum for any
sums in excess of Rs. 25,000/-
Note.-(1)
in cases where the rate of subscriptions to the Fund has been uniform
throughout the year, the total minimum balance bearing interest may be obtained
by applying the formula of Arithmetical Progression viz., [(n. s. (n plus I)]
wherein 'n' is the number of months and 's' the rate of subscription. ²
(2) When a temporary advance is granted from the
State Railway Provident fund Contributory/Noncontributory, the outstanding
balance in respect of a previous advance which is deducted therefrom and
credited to the Subscriber's account should be included under the minimum
balance bearing interest for that.
919. Special measures should be taken towards the
close of the year to make the interest calculations .-As no interest is allowed
on deposit made after the close of the fourth day in any month, the monthly
minimum balances bearing interest can be totalled immediately after the posting
for March and the interest calculated and entered in pencil. In making
repayment in March any of these calculations may if necessary be altered (see
also paragraph 449)
920. Points to be noted in crediting subscriptions,
govt. Contribution for contributory S. R. P. F. S and interest.-The following
points should be noted in crediting subscriptions, government contribution and
interest to ledger accounts.
(i) In all cases in which the emoluments of staff
are paid on the basis of the "accommodation month" i. e. wages period
not coinciding with the calendar month), the Provident Fund recoveries made
should be credited in the accounts on the 1st of the calendar month preceding
the last day of the accommodation month.
(ii) In case where subscription to the Provident
Fund have been recovered in excess of those admissible under the rules the amounts
of subscriptions and interest thereon credited in excess should be refunded to
the subscribers and the amounts of Government Contribution and interest there
on together with interest on subscriptions credited in excess should be written
back as soon as the irregularity comes to notice. This rule should be applied
in all cases of excess credits, whether due to wrong fixation of pay or
irregular membership. In all such cases the F. A. & C. A. O.’s . are
competent to sanction the payment of interest to the staff under them. For the
purpose of calculation of interest on excess contributions the ledger accounts
need not be recast. Simple interest at the prescribed rates on the total
overpayments for half the period will yield fairly accurate results and this method
should be adopted.
(iii) In the case of a subscriber whose Government
Contribution was forfeited because of his quitting service before the
completion of five years and was credited to the Staff Benefit Fund under Rule
1205 (2) of the Indian Railway Establishment Code Vol. I the forfeited
Government contribution should be re-employment be re-credited by writing back
the amount from the Staff Benefit Fund to his Provident Fund account, provided
the break in service between quitting the service and re-employment is duly
condoned and the employee is permitted to refund the Provident fund money
received by him. This adjustment will however he made after the recoveries on
account of the arrears of the Provident Fund have been effected.
Note.-
(1) When the recovery of overpayments of emoluments is waived by the competent
authority in cases of wrong fixation of pay recovery is waived only on such
portion of overpayment as is not covered by the amount that is being refunded
from the Provident Fund.
(2) The interest allowed on amounts irregularly
credited to "S. R. P. F. C. / N. C." and subsequently written back
should be credited to "146 Indian Railways/Commercial lines Revenue
Receipts".
(3) The Interest charges on retrospective Govt.
Contribution 1312
(4) RI should be debited to the working expenses of
the Railway (and not to "Transfers Railway-Railway Board").
921. Annual Closing and Reconciliation with General
Books.-The account of the State Railway Provident Fund including the accounts
of members should be made up annually at the close of the financial year and
reconciled with the general books (see paragraph 922). The Accounts Officer
should certify that the balances have been reconciled with the General Books of
the Railway and record the certificate in his Debt Head Report (see paragraph
748-A).
922. The
reconciliation with the General Books should be made in the following manner.-After
the postings for March are completed each account in the ledger should be
closed. The opening and closing balances of 'subscriptions" and
"govt. Contribution", the total deposits and withdrawals during the
year and the interest in each account should be copied from the ledger in the
check sheet under the appropriate columns the postings in the check sheet
should them be totalled and agreed with the figures in the General Books.
Reconciliation by each compartment or section of the ledger should be done with
the help of the Register of Debits and credits to "State Railway Provident
Fund Contributory/Noncontributory" (Form A. 913).
923. Account furnished to each member.-The annual
statement of account furnished to each number after the close of each year
should be in Form A. 923. Form A. 923 923. Distribution of Annual P. F.
Statements.-It is essential that every employee gets his annual statement of P.
F. Account regularly every year. For this purpose the F.A. & C. A. O. in
consultation with the Chief Personnel Officer will work out a detailed scheme
for distribution of the statements amongst the employees along with the disbursement
of pay in accordance with a programme which should be notified to the employees
in advance.
924. Transfers of
Provident Fund Accounts.-A member, who is transferred without break
of service, from one Railway or Office to another with the permission of the
head of the Railway or Office concerned, should have his provident fund Account
transferred to the new Railway or Office. Interest should not be credited to
the member's account for a part of the year but should be credited at the end
of the financial year and adjusted in the Books of the Railway or the Office to
which the depositor is transferred. The transfer should be initiated by the
Accounts Office of the Railway or circle to which the subscriber was attached
by forwarding. –
(a) an advice of transfer (A. 924);
(b) a copy of the ledger account showing the details
of his deposits and withdrawals, and
(c) his nomination form, if any, in original
to the Accounts Officer of the Railway or circle to
which the subscriber has been transferred. On receipt of the advice of transfer
the latter Accounts Officer should issue a transfer certificate against the
former for acceptance and return. In cases of temporary transfers where the
period of transfer is likely to exceed on year, the Provident Fund Accounts may
be transferred to the Accounts Officer of the Railway of office to which the
subscriber has been transferred. In other cases the balances may continue to be
kept by the parent Railway or Office of the Railway servant concerned.
Note.-(1)
In the case of a permanent transfer to another department of the Central
Government or a State Government the current year's interest will be credited
to the member's account up to the end of the month preceding that in which the
account is transferred. The same procedure would be followed by other
department of the Central Government and State Government in case of transfer
to the Railway Department.
(2) In order to ensure that the Accounts are
transferred without delay, the Register of Last Pay Certificate maintained in
the Establishment Section of the Accounts Office should be revised every month
and necessary action taken to transfer the S. R. P. F. Account.
925 Closed Accounts.-(1)
As soon as possible after the death of a subscriber, or after a subscriber quits
service, prompt action should be taken by the Accounts Officer to close the
account of the subscriber and to issue the requisite notice to the person or
persons entitled to receive the provident Fund money specifying the balance at
the credit of the account and tendering payment thereof.
Note-
When a subscriber quits the service or dies while in service, interest on the
amount standing at his credit in the Fund accrues up to the date of tender of
payment or up to the end of the sixth month after the month in which the
subscriber quits the service or dies, whichever is earlier.
(2) The Accounts Officer, shall, subject to the
provisions of Rules 1339 and 1340 of the Indian Railway Establishment Code,
Volume I, make prompt payment of that portion of the amount is the Fund in
regard to which there is no dispute or doubt, the balance being adjusted as
soon after as may be possible.
(3) If the person to whom any amount is to be paid
under the rules of the Provident Fund is a minor or lunatic for whose estate a
guardian under the Guardians and Wards Act, 1890 (VIII of 1890) or a manager
under the Indian Lunacy Act, 1912 (IV of 1912), as the case may be, has been
appointed, the payment shall be made to such guardian or manager and if no such
guardian or manager has been appointed, the payment shall be made to the person
authorized by law to receive payment on behalf of the minor or lunatic. In
cases where no natural guardian of minor or minors exists, the payment of the
share of each minor, after deduction of Government dues, etc. of the Provident
Fund money (including special contribution to Provident Fund) to the extent of
Rs. 5,000 (or the first Rs. 5,000 where the amount payable exceeds Rs. 5,0000
may be made to the person considered fit by the Controlling Officer to receive
payment on behalf of the minor or minors without requiring him/her to produce a
guardianship certificate provided he/she executes a bond signed by two sureties
agreeing to indemnify the railway against any subsequent claims which might arise.
The person claiming payment on behalf of the minor or minors should also be
required to produce an affidavit that he/she is in charge of the property of
the minor or minors and is looking after it or that if the minor or minors
has/have no property other than the Provident Fund money the minor or minors
is/are in his/her custody and care. The balance is excess of Rs. 5,000 if any,
would be payable in accordance with the normal rules, i. e., on production of
certificate of guardianship.
Note.-
The power of the controlling officer under this rule may be exercised by a
District officer or an Assistant officer in independent charge of a district.
(4) If the existence, en venture de sa mere, of a child to the subscriber is
brought to the notice of the Accounts Officer, he shall retain the amount which
will be due to the child in the event of its being born alive, and distribute
the balance. If subsequently no child is born or the child is still born, the
amount retained shall be distributed in accordance with the provisions of Rule
1340 of the Indian Railway Establishment Code Volume 1.
926. When an account is closed, it should be removed
from the Provident Fund ledger to a separate list called the list of Closed
Accounts (Form A. 926). The balance on such accounts closed during the year
should not be removed from the books of the Railway Department, but should in
accounts for march, be transferred to "Deposit". Any item so
transferred, not exceeding unclaimed by the 31st March of the third succeeding
year, will be credited to revenue. The list of "Closed Accounts"
should be consulted when applications for refund are received by the Accounts
Officer and the refund should be noted in the list to prevent a double payment.
927. If after an account is closed, a petty error in
calculation is discovered, the correction of which leaves a small balance in
the account, the Accounts Officer should, after having, if possible, informed
the subscriber and after six months have elapsed, credit it in the Railway
Account at "Z 650 other unclassified Receipts" making a note in the
ledger (A. 909) of the transaction. Such an amount, may, at any time, be
refunded.
928. There is no limitation of time to the legal
liability to pay accumulations in the Provident Fund with interest already
accrued. When legal ownership is contested and the amount involved in more than
Rs. 5,000, earliest possible action should be taken to ascertain in whose
favour the case has been decided by a Court of law and to issue the requisite
notice tendering payment.
929. Special contribution to Provident Fund.-The
Special Contribution to Fund sanctioned in favour of retired, etc, employees
(see paragraph 1314-R) should be incorporated in the Ledger of State Railway
Provident Fund Contributory Accounts and the payment of the Special
contribution should also be recorded therein.
1.
Who is
responsible for the internal check of all transactions and the maintenance of
the accounts of the State Provident Funds for railway subscribers?
o
A) Railway
personnel
o
B)
Accounts Officer
o
C)
Financial Adviser
o
D) Section
Officer
B) Accounts Officer
2.
In which
document can the rules of the State Railway Provident Funds be found?
o
A) Indian
Railway Accounts Code
o
B) Indian
Railway Establishment Code
o
C) State
Provident Fund Manual
o
D) General
Financial Rules
B) Indian Railway Establishment Code
3.
What major
head does the transaction of the State Railway Provident Fund pass through?
o
A) 800-
General Provident Funds
o
B) 801-
Railway Provident Funds
o
C) 805-
State Provident Funds
o
D) 806-
Central Provident Funds
C) 805- State Provident Funds
4.
Which of
the following is NOT a credit to the head "State Railway Provident Fund
Contributory/Non-Contributory"?
o
A)
Subscriptions from members
o
B)
Temporary withdrawals
o
C)
Half-yearly bonus
o
D)
Interest
B) Temporary withdrawals
5.
Which form
is used for the Provident Fund journals showing the deductions made from pay
bills?
o
A) Form A.
906
o
B) Form A.
907
o
C) Form A.
908
o
D) Form A.
909
C) Form A. 908
6.
What
should the aggregate balance in the ledger accounts represent?
o
A) Total
subscriptions by members
o
B) Total
temporary withdrawals
o
C) Balance
under the head "State Railway Provident Fund
Contributory/Non-Contributory" in the General books of the Railway
o
D) Total
interest credited
C) Balance under the head
"State Railway Provident Fund Contributory/Non-
Contributory"
in the General books of the Railway.
7.
What
should be checked and attested by the Accounts officer-in-charge at the time of
passing the pay order for payment?
o
A) Credit
entries
o
B) Debit
entries
o
C)
Interest postings
o
D) Opening
balances
B) Debit entries
8.
How often
should the totals of the check sheet be reconciled with the amounts credited
and debited to the fund?
o
A) Daily
o
B) Weekly
o
C) Monthly
o
D) Yearly
C) Monthly
9.
What is
the form number for the ledger account of each individual subscriber to the
Fund?
o
A) Form A.
906
o
B) Form A.
907
o
C) Form A.
908
o
D) Form A.
909
D) Form A. 909
10.
Which
section is responsible for preparing journals from cash remittance notes or
extracts of schedules of miscellaneous remittances for posting in the ledger
accounts of staff whose subscriptions are remitted in cash?
o
A)
Accounts Section
o
B)
Provident Fund Section
o
C) Payroll
Section
o
D)
Financial Adviser’s Office
B) Provident Fund Section
11. What form should be used to maintain a numerical index to
the ledger in the order of entrants?
o
A) Form A.
909
o
B) Form A.
910
o
C) Form A.
911
o
D) Form A.
912
B) Form A. 910
12.
Which of
the following details is NOT required to be shown in the Index Register (A.
910)?
o
A) The
month in which the account is opened
o
B) The
balance of the account
o
C) The
name of the subscriber
o
D) The
month in which the account is closed
B) The balance of the account
13.
Where
should the declaration forms submitted by subscribers be kept?
o
A) In the
subscriber's personal file
o
B) Under
lock and key in the personal custody of the Accounts officer
o
C) With
the department head
o
D) In the
payroll section
B) Under lock and key in the
personal custody of the Accounts officer
14.
When a new
account is opened, how should the member’s name be entered in the ledger?
o
A)
According to the staff or ticket number
o
B)
According to the Accounts officer's preference
o
C)
According to the subscriber's own way of spelling
o
D)
According to the department's naming conventions
C) According to the
subscriber's own way of spelling
15.
What
special note should be made if a Muslim member requests that interest not be
added to his deposit?
o
A)
"Interest exempted"
o
B)
"No interest"
o
C)
"Interest not applicable"
o
D)
"Exempt from interest"
B) "No interest"
16.
What
should be done with the number assigned to a member's account?
o
A) It
should be changed annually
o
B) It
should be reused for new members once an account is closed
o
C) It
should remain the same and never be altered
o
D) It
should be altered upon request
C) It should remain the same
and never be altered
17.
How should
the check sheets be organized according to paragraph 912?
o
A) By
alphabetical order of subscribers
o
B) By
monthly deposits and withdrawals
o
C) In two
parts: one for deposits and regular half-yearly bonuses, and one for other
withdrawals and deposits
o
D) By
department and designation
C) In two parts: one for
deposits and regular half-yearly bonuses, and one for
other withdrawals
and deposits.
18.
In which
part of the check sheets should government contributions allowed during the
course of the half-year be recorded?
o
A)
Deposits of subscriptions and regular half yearly bonuses
o
B)
Withdrawals and deposits of other than the regular half-yearly bonuses
o
C) Monthly
withdrawals
o
D) Special
deposits
B) Withdrawals and deposits of other than the regular half-yearly
bonuses
19.
What is
the consequence of not maintaining a separate register for Provident Fund
Declarations?
o
A)
Additional columns must be added to the numerical index register
o
B) The
declarations will be invalid
o
C)
Subscribers must resubmit declarations annually
o
D) The
declarations must be stored with the payroll section
A) Additional columns must be
added to the numerical index register
20.
What
should be quoted on top of the individual subscriber's ledger accounts?
o
A) The
subscriber's monthly balance
o
B)
Reference to the declaration forms submitted to the Accounts officer
o
C) The
subscriber's department and designation
o
D) The
date the account was opened
B) Reference to the
declaration forms submitted to the Accounts officer
21. What should be done with Provident Fund journals received in
the Provident Fund Section before distribution to ledger-keepers?
- a)
They should be shredded.
- b)
They should be filed alphabetically.
- c)
They should be serially numbered and entered in a manuscript register.
- d)
They should be sent directly to the Accounts Officer.
Answer: c) They should be serially numbered and entered in a
manuscript register.
22. What is the form number for the Register
of Debits and Credits to the State Railway Provident Fund
Contributory/non-Contributory?
- a)
Form A. 909
- b)
Form A. 910
- c)
Form A. 913
- d)
Form A. 914
Answer: c) Form A. 913
23.What should be done if a ledger account cannot be traced
while posting a Provident Fund Journal?
- a)
Ignore the recovery.
- b)
Post the item in a "Register of unposted Items".
- c)
Open a new account.
- d)
Notify the subscriber.
Answer: b) Post the item in a "Register of unposted
Items".
24. What should be done with unposted items before the
monthly accounts are reconciled?
- a)
Leave them unposted.
- b)
Transfer them to a new register.
- c)
Attempt to locate the ledger account and post the item in the proper
ledger.
- d)
Return them to the sender.
Answer: c) Attempt to locate the ledger account and post the
item in the proper ledger.
25. Which form is used for the Register of Unposted Ledger Accounts?
- a)
Form A. 910
- b)
Form A. 914
- c)
Form A. 913
- d)
Form A. 912
Answer: b) Form A. 914
26.How should the reconciliation with the General Books be
made after the postings for a month in the ledger accounts are complete?
- a)
By using an external auditor.
- b)
By reconciling the check sheets with the General Books.
- c)
By estimating the balances.
- d)
By comparing with the previous month's figures.
Answer: b) By reconciling the check sheets with the General
Books.
27.What should be done after the ledger postings of
subscriptions for a half-year are completed and reconciled through check
sheets?
- a)
Close all accounts.
- b)
Notify subscribers.
- c)
Credit the Government Contribution to each account.
- d)
File the check sheets.
Answer: c) Credit the Government Contribution to each
account.
28.At what point should the interest admissible under the
rules on the balances at the credit of members be credited to the respective
accounts?
- a)
At the beginning of the financial year.
- b)
At the end of each month.
- c)
At the close of each financial year.
- d)
When the account is closed.
Answer: c) At the close of each financial year.
29.What should be done with an employee's Provident Fund
account when they are transferred to another department within the Central
Government or a State Government?
- a)
Close the account immediately.
- b)
Credit the current year's interest up to the end of the month preceding
that in which the account is transferred.
- c)
Transfer the account without crediting any interest.
- d)
Open a new account in the new department.
Answer: b) Credit the current year's interest up to the end
of the month preceding that in which the account is transferred.
30.What form should be used to provide the annual statement
of account to each member after the close of each year?
- a)
Form A. 926
- b)
Form A. 913
- c)
Form A. 914
- d)
Form A. 923
Answer: d) Form A. 923
******
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