Indian Railway Codes and Manuals-Accounts Code-Chapter-1 (I)
CHAPTER-1(I)
DEPARTMENTAL REGULATIONS
101
Functions of the Accounts Department. - The Accounts Department of a Railway
Administration is mainly responsible for :- ( a) Keeping the accounts of the
railway in accordance with the prescribed rules: (b) The check with reference
to rules or orders (Known as “Internal Check”) of transactions affecting the
receipts and expenditure of railway ; (c) Prompt settlement of proper claims
against the railway ; (d) Tendering, as part of its important functions, advice
to the administration whenever required or necessary in all matters involving
railway finance; (e) Compilation of budgets in consultation with other
departments and monitoring the budgetary control procedures as may be laid down
in the relevant orders and Code rules from time to time ; (f) Generally
discharging other management accounting functions such as providing financial
data for management reporting, assisting inventory management, participation in
purchase/contracting decisions and surveys for major schemes in accordance with
the relevant rules and orders; and (g) Seeing that there are no financial
irregularities in the transactions of the railway.
102.
Gazetted Officers of the Accounts Department :- The head of the Accounts
Department of a Railway Administration is known as the Financial Adviser &
Chief Accounts Officer. Below him are the Additional Financial Adviser and
Chief Accounts Officer, the Deputy Chief Account Officers, Senior Accounts
Officers, Junior Accounts Officers, and Assistant Accounts Officers, located in
the Headquarters Office or attached to the Divisions, Workshops, Stores Depots
and Construction Projects of the railway. The size of the organisation may very
depending on the nature and volume of work in the Accounts Department of each
Railway Administration. For the sake of brevity, all Accounts Officers of a railway,
including the head of the Accounts Department, are referred to hereafter as
“Accounts Officer(s)”. Where, however, it is necessary to refer particularly to
the head of the Accounts Department of a railway the term “Financial Adviser
and Chief Accounts Officer” has been used. The term “Accounts” has, in some
places, been used to denote the Accounts Department.
103.
For the management of cash receipts and disbursements, the Financial Adviser
and Chief Accounts Officer is assisted by the Chief Cashier, and the Assistant
Chief Cashier commonly referred to as "Cashier".
104.
The Divisional/Senior Divisional Accounts Officer in a Division, the Workshop
Accounts Officer in a Workshop and the Stores Accounts Officer attached to the
Stores Depot will function as Financial Advisers to their respective Executive
Officers under the overall guidance of the Financial Adviser and Chief Accounts
Officer.
105.
Non-Gazetted Establishment of the Accounts Department :- The subordinate
accounts establishment of a railway consists of both indoor and outdoor staff.
The indoor or office staff is divided into two main classes viz, Section
Officers (Accounts)/Sub Heads and Clerks. Section Officers (Accounts) are
employed as Superintendents in various branches of the Accounts Offices. Some
minor charges of sections and sub-sections are supervised by Sub-Heads. The
clerks are generally divided into two classes, a lower class (grade II) and a
higher class (grade I) the latter being employed on more important work. The
outdoor staff comprises Inspectors of Station Accounts, Inspectors of Stores
Accounts and Stock-verifiers. There are, in addition, Finger Print Inspectors
who examine the finger prints on paid pay bills for comparison with those on
Service Registers.
106.
For cash receipts and disbursements, the subordinate staff dealing with the
work are the Divisional Cashiers, the Assistant Cashiers, Senior Cashiers,
Junior Cashiers, Shroffs and clerical establishments. In addition, there are
Inspectors of Cashiers whose job it is to inspect the accounts of the Cashiers.
107.
Accounts Officers and the Executive - The head of a railway administration,
referred to hereafter as the General Manager, and the various executive
officers subordinate to him, are responsible for the construction, maintenance
and operation of the railway. In the proper and the legitimate discharge of
their responsibilities the executive officers are authorized to incur
expenditure within the limits of their financial powers. All claims against the
railway arising out of such authorization of expenditure are checked (in
accordance with the prescribed rules) on behalf of the Railway Administration
by the Accounts Officer who arranges to settle the claims which are found to be
in order. In so functioning and in giving financial advice to the executive,
the Accounts Officer acts solely in the interest of the executive officers with
whom he jointly participates in the process of railway management. Similarly
the executive officers on their part should give due consideration to the
financial advice tendered by the Accounts Officer.
108.
In cases where an Accounts Officer is unable to accept as proper any orders of
an executive authority or any claims arising therefrom, he should bring to the
notice of such executive authority the nature of the impropriety or
irregularity and suggest the proper and regular course of action under the
extant rules and orders. In the event of a disagreement between the Accounts
Officer and the executive, the following procedure should be followed:- (a) If
the disagreement is between an executive officer other than the General Manager
and an Accounts Officer other than the financial Adviser and chief Accounts
Officers, the Accounts Officer should furnish a short note of his objection to
the executive officer and ask him to obtain the decision of the General
Manager. He should at the same time furnish a copy of his note to the Financial
Adviser and Chief Accounts Officer. (b) If the matter is settled to the
satisfaction of the Financial Adviser and Chief Accounts Officer, he will
issue, the necessary orders to the subordinate Accounts Officer. If. However,
the General Manager and the Financial Adviser and Chief Accounts Officer are
unable to come to an agreement, the former should consider himself under an
obligation to make a reference to the Railway Board when so requested by the
Financial Adviser and Chief Accounts Officer. While doing so the General
Manager should incorporate fairly and fully the comments and views of the
Financial Adviser and Chief Accounts Officer. The orders of the Railway Board
on such a reference when received by the General Manager shall be furnished by
him to the Financial Adviser and Chief Accounts Officer (vide paragraph 804).
(c) The above procedure will apply mutatis mutandis in cases where the
Financial Adviser and Chief Accounts Officer himself (without intervention of
his subordinate officers) considers any order of an executive officer or any
claims arising there from irregular or improper in internal check.
109
In matters of interpretation of rules and of obtaining sanction of the Railway
Board or higher authorities, the duty of the Accounts Officer is to address the
executive officer concerned and request him to obtain the orders of the Railway
Board. In such cases, the opinion of the Accounts officer should be furnished
to the executive Officer in the form of a short note. Which should be included
verbatim in the report made by the General Manager to the Railway Board for
orders. When the matter is really very urgent, as for instance, when delay in
the issue of orders by the Railway Board may involve a serious financial loss
to the Railway or dislocation of business or when a financial irregularity or
defect in the working of a department of the railway has to be promptly brought
to the notice of the Railway Board, the Financial Adviser and Chief Accounts
Officer may, after addressing the General Manager, send a copy of his note to
the Railway Board for information with an explanation of the urgency of the case
and a request for the issue of early orders. In all such cases, the Financial
Adviser and Chief Accounts Officer should await the orders of the Railway
Board.
110.
In making proposals for economy or improvement affecting other departments of
the railway, the Account Officers should always consult the Executive Officers
of the Department, and such proposals should, as rule, be sent to the competent
executive authority through the departmental officers. But the Financial
Adviser and Chief Accounts Officer is empowered, if he thinks it necessary, to
make such references direct to the head of the railway.
111.
In addition to the returns and accounts required to be furnished to the
Departments by the Accounts Officer, in accordance with the rules in the Railway
Codes and other orders of the Railway Board, the Accounts Officer should
furnish the Executive Officers of the Railway with such other accounts and
returns as may be called for by them. Any statistical or other information
required by the executive officers which can be obtained from the records of
the account office should also be promptly supplied.
112.
Financial Advisers and Chief Accounts Officers and Director Accounts, Railway
Board: - The Railway Board is responsible for the proper maintenance of the
accounts of all the Indian Railways and for compilation of the whole of the
accounts relating to receipts and expenditure under the various railway and
non-railway heads of accounts prescribed in Appendix IV to this Code. The
Director Accounts is the professional agent of the Railway Board in Accounts
matters. In this capacity, he organizes trains and controls, from the
professional point of view, the Railway Accounts Establishment as a whole, and
is responsible to its professional efficiency as also for the correctness of
accounts and accounts procedure. In the discharge of these responsibilities he
will issue instructions to the Financial Advisers and Chief Accounts Officers
relating to the preparation and submission of the accounts and the returns required
by the Railway Board and on all other accounting matters including those which
might have an administrative aspect and besides carry out inspections of their
offices. These instructions will be communicated to the General Managers and it
is the duty of the Financial Advisers & Chief Accounts officers to give
effect to them. The Director Accounts is, however, at liberty to correspond
freely with the Financial Advisers & Chief Accounts Officers and the latter
with him in all accounts matters, including those which might have an
administrative aspect. The Financial Adviser & Chief Accounts Officer must,
however, keep the General Managers in touch with such correspondence if it is
of importance to the administration of the railway. The Financial Advisers and
Chief Accounts Officers will exercise such powers as may be delegated to them
by their respective General Managers.
113.
Statutory Audit. - The comptroller and Auditor
General of India is the final audit authority in India. His functions and
powers are derived in the main from articles 149 to 151 the Constitution of
India. The Comptroller and Auditor General is responsible for the audit of the
accounts of the Indian Railways but has no responsibility for the compilation
of these accounts. The form in which the accounts of the Indian Railways should
be kept and changes in accounts classification affecting the recording of
expenditure in the Finance and Revenue accounts of the Government of India are,
however, subject to his approval. He may also require such compiled accounts to
be submitted to him as are required to enable him to carry out his statutory
obligations. Note - This subject has been dealt with in greater detail in
Chapter IX of the Indian Railway Financial code to which reference may be made.
The duties and powers of the Comptroller & Auditor General with regard to
audit of accounts are given in Appendix I.
114.
In all matters relating to the audit of Railway Accounts, the Comptroller and
Auditor General of India is assisted by the Additional Deputy Comptroller &
Auditor General (Railways). Subordinate to him are the Chief Auditors who are
responsible for conducting audit of the accounts of the Indian Railways. These
Officers have been referred to in the rest of this Code as "Audit Officers"
or "Audit". Where, however, it is necessary to refer to the head of
the Statutory Audit Office, the term "Chief Auditor" has been used.
115.
The responsibility of the Chief Auditors for the audit of the accounts is
briefly as follows: (a) it extends, in respect of expenditure transactions, to
all expenditure incurred in India; (b) in respect of receipt, it includes
receipts of Indian Railways, whether under construction or open to traffic
including receipt relating to accounts of manufacture and ; (c) it includes
stores and stock accounts to the extent prescribed by the Comptroller and
Auditor General of India.
116.
Object of Statutory Audit. - The Statutory
Audit by the Comptroller and Auditor General of India has a three-fold purpose.
Firstly, it is an accountancy audit,
i. e. to check the accuracy of arithmetical calculations and to see that all
payments are supported by receipted vouchers. In this respect it is some what
akin to the audit by company auditors whose objectives are detection of fraud,
detection of technical errors and the detection of errors in principle. It
assesses the adequacy of the accounting system and the system of internal check
in the organisation. Secondly, statutory audit is an appropriation
audit, i. e. to check the
classification of expenditure to ensure that expenditure and receipts have been
charged to the proper heads of account and further that the voted
appropriations under these heads have not been exceeded. Appropriation audit is
applied as a measure of parliamentary control. Consequently it has to be
full and complete. Thirdly, statutory audit is also an administrative audit i. e. audit of sanctions
to check that expenditure has been incurred according to prescribed rules and
regulations or where not so covered it has been sanctioned by a competent
authority. These objects are generally secured by a percentage check to
be applied to the vouchers and connected accounts records of the Accounts
Office and by inspection, on the spot, of initial records and documents in the
offices in which the transaction originate. Accounts Officers should afford all
facilities to Audit Officers in the discharge of their audit duties.
B. OFFICE PROCEDURE
117.
Main Divisions of Work: - The work in a railway accounts office generally falls
under the following main divisions :- ( 1) Administration. (2) Booking and compilation. (3)
Budget. (4) Cash
and Pay. (5) Compensation Claims. (6) Engineering Accounts
including construction Accounts & Surveys. (7) Establishment Accounts. (8)
Finance and planning. (9) Fuel Accounts. (10) Inspection (Executive and Accounts
Offices). (11) Other Expenditure Accounts including Departmental
Catering Accounts. (12) Provident Fund and Pension. (13) Stores
Accounts and Inventory Control. (14) Traffic Accounts. (15) Traffic Costing. (16)
Workshop Accounts. In addition to the above, the Statistical Branch and the
Electronic Data Processing Centre are under the professional control of the
Financial Adviser and Chief Accounts Officer. The actual division into branches
and sections and the distribution of work among the Accounts Branch Officers is
left to the discretion of the Financial Adviser and Chief Accounts Officer in
the absence of orders to the contrary as regards any particular charge. The
details of work relating to items 1, 2, 4, 5, 7, 10 to 12 and 14 have been
dealt with generally in this Code, while rules relating to other items of work
have been laid down in the relevant departmental codes and/or Manuals.
118.
Office manuals. - Detailed working instructions in conformity with and
subsidiary to the rules contained in this and other Indian Railway codes should
be laid down in the office manuals of each Accounts Office, issued under the
authority of the Financial Adviser & Chief Accounts Officer and these
should be kept up-to-date. The office manuals should also contain:- (a)
detailed rules of procedure for the conduct of business in the Accounts Office;
(b) orders defining the duties and responsibilities of the supervising staff;
and (c) instructions for the periodical inspections of the registers maintained
in each section for the test check of some portion of the work done by each
clerk once a month (see para 803), for the submission of progress reports about
the state of work in each section and for periodical reviews of all
correspondence awaiting disposal.
119.
Calendar of Returns. - Each Section of an accounts office should maintain a
Calendar of Returns showing the due and actual dates of (i) despatch of reports
and returns due from the section, and (ii) submission to Accounts Officers of
all accounts, objection statements, registers etc. The calendar so maintained
should be submitted periodically on a prescribed day, to the Accounts Officer
in charge for review. The result of the review should be placed on record
either in the periodical progress reports or elsewhere.
120.
Inspection of Registers of the Accounts Office. - The intervals at which
registers of the Accounts Office are required to be inspected by the Accounts
Officer in charge of the section concerned are laid down in appendix VIII.
Registers, the entries in which are required to be checked and initialed by
Accounts Officers at the time they are made, need not be subjected to a
separate periodical inspection, but the detailed procedure prescribed in the
office manuals (c. f. para 118) for the posting and checking of such registers
should ensure continuous review thereof by the officer in charge.
121.
Destruction of Records. - The destruction of records in an Accounts Office will
be carried out under the orders of the Financial Adviser and Chief Accounts
Officer. Subject to any orders issued by the Railway Board in a particular
case, the various records connected with the accounts should be preserved for a
minimum period prescribed in Appendix IX.
122.
Supply of books of Reference.- Every Accounts Officer, including Probationary
Officers, should be supplied with copies of all the Indian Railway Codes in
force and other general books of reference such as the constitution of India,
Introduction to Government Accounts and Audit, General Financial Rules and
important Central Statutes such as the Indian Railways Act and such other
labour statutes as have not been incorporated in the Establishment manual
issued by the Railway Board. Every Section Officer (Accounts) and Inspector
should be supplied with a copy each of the Indian Railway Codes in force.
Similarly, copies of the office Manuals (c. f. Para 118) should also be
supplied to Accounts Officers and Section Officers (Accounts). Books so
supplied will be treated as personal copies and may be carried away by the
officer, Section Officer (Accounts) or Inspector, on his transfer from one
office to another. They will be personally responsible for the books and for
keeping them corrected up-to-date.
123.
Permanent Sub-heads and clerks who desire the concession, may be supplied with
priced Government publications together with sets of correction slips there to,
at 50 per cent of the cost price, 25 per cent being met out of the contingent
grant of the office and the remaining 25 per cent being covered by the discount
allowed by the publishing departments.
124.
Monthly Progress Reports:- The position of
work in each branch of the Accounts Office should be reported by the Accounts
Officer in charge of the branch in a Monthly Report to the Financial Adviser
and Chief Accounts Officer by a date to be prescribed by him. In this report,
all items of arrears reflected in the half Yearly Arrears Report (see para 125)
and other items of interest should be exhibited indicating the action taken for
the clearance of the arrears. The Monthly Report should particularly highlight
the items of work which are not progressing according to plan or schedule.
125.
Half-Yearly Arrears Report. - The statements
showing arrears of work on the 30 th June and 31 st December in each Railway
Accounts Office should be prepared in Form A. 125 and sent to the Railway Board
by the 1st August, and 1st February respectively. The report should be seen by
the General Manager before it is sent to the Railway Board.
126.
Register of valuable and secret Documents, - A manuscript register should be
maintained in each Accounts Office detailing all keys and valuable and secret
documents in the personal charge of the Accounts Officer. At the time of
transfer, the relieved Accounts Officer should hand over to his successor all
the articles detailed in the register and report to his immediate superior that
he has done so. This report should be countersigned by the relieving officer,
who should also sign the list in the register in token of his having received
all the articles specified therein.
127.
Transfer of Charges - Handling over Notes:- when an Accounts Officer is
relieved either permanently or temporally of the charge of office, he should
prepare Handling over Notes for the information and guidance of his successor.
Through these Notes, he should bring to the notice of his successor any points
of importance in connection with the working of the office and of any cases or
items of work which are pending and likely to call for his special attention or
scrutiny. The relieved officer is expected to place the results of his special
knowledge and experience of the office at the disposal of his successor, in
order that the latter may not be placed at a disadvantage due to ignorance of
the state of the office or of such matters as require his special and personal
supervision, and that as far as possible any breach of continuity in procedure
or practice may be avoided in regard to cases and matters actually under
settlement.
128.
The Handling over Notes should be given to the relieving officer, who should
submit a copy there of, with the advice of his having assumed charge, to his
immediate superior. It will be the duty of the relieving officer to make a
preliminary examination of the state of affairs as mentioned in these Notes at
the time of relief, and within a space of three month to make a report to his
immediate superior of the action taken by him thereon. Any omission or
incorrectness noticed in the Handling over Notes should also be reported by the
relieving officer to his immediate superior within three months.
129.
A general list of important items of work which Officers of the Accounts
department are required to do on being posted to a working post or a new charge
is laid down in Appendix II. All the branch Officers including Assistant
Accounts Officers Class-II should carefully study the list of items of work
which require their personal attention.
130.
Monthly Demi-Official letter to Financial Commissioner. – Financial Advisers
and Chief Accounts Officers should send Monthly Demi-Official Reports to
Financial Commissioner, Railways by 15th of the following month. These Reports
should dwell on budgetary aspects and also cover other items of importance viz.
leakage of revenue, steps taken to improve earnings, economy in expenditure,
inventory control, progress of works, improvement in internal check and
inspection etc. The format of this report shall be as stipulated by Railway
Board from time to time. The Financial Advisers and Chief Accounts Officers may
also include in these D. O. letters any other matters of special importance which
they consider should be brought to the notice of the Financial Commissioner.
The demi-official report should be shown to the General Manager after issue.
(Authority: Board’s letter no. 2000/ACII/30/9 dated 19.07.02)
Multiple Choice Questions:
101.
Functions of the Accounts Department
- What is one of the main responsibilities of the
Accounts Department of a Railway Administration?
o
a) Construction of railway lines
- b) Keeping the accounts of the railway
- c) Operation of trains
- d) Recruitment of staff
Answer: b) Keeping the accounts of the railway
- The Accounts Department's responsibility includes
internal check of transactions affecting which of the following?
- a) Railway recruitment
- b) Receipts and expenditure of railway
- c) Train schedules
- d) Passenger safety
Answer: b) Receipts and expenditure of railway
- Which function involves the Accounts Department
providing advice on matters involving railway finance?
- a) Internal check
- b) Prompt settlement of claims
- c) Compilation of budgets
- d) Tendering financial advice
Answer: d) Tendering financial advice
- Who is responsible for seeing that there are no
financial irregularities in the transactions of the railway?
- a) General Manager
- b) Chief Cashier
- c) Financial Adviser and Chief Accounts Officer
- d) Station Master
Answer: c) Financial Adviser and Chief Accounts Officer
102.
Gazetted Officers of the Accounts Department
- What is the title of the head of the Accounts
Department of a Railway Administration?
- a) General Manager
- b) Chief Cashier
- c) Financial Adviser and Chief Accounts Officer
- d) Senior Divisional Accounts Officer
Answer: c) Financial Adviser and Chief Accounts Officer
- Who among the following is located in the Headquarters
Office or attached to the Divisions, Workshops, Stores Depots, and
Construction Projects?
- a) General Manager
- b) Additional Financial Adviser and Chief Accounts
Officer
- c) Station Master
- d) Senior Cashier
Answer: b) Additional Financial Adviser and Chief Accounts Officer
- For the sake of brevity, what term is used to refer to
all Accounts Officers of a railway?
- a) Station Officers
- b) Cashiers
- c) Accounts Officer(s)
- d) General Managers
Answer: c) Accounts Officer(s)
103.
Management of Cash Receipts and Disbursements
- Who assists the Financial Adviser and Chief Accounts
Officer in the management of cash receipts and disbursements?
- a) General Manager
- b) Chief Cashier
- c) Station Master
- d) Junior Accounts Officer
Answer: b) Chief Cashier
104.
Financial Advisers in Divisions, Workshops, and Stores Depots
- Who functions as Financial Advisers to their respective
Executive Officers under the overall guidance of the Financial Adviser and
Chief Accounts Officer?
- a) Divisional/Senior Divisional Accounts Officer
- b) Station Master
- c) Chief Cashier
- d) General Manager
Answer: a) Divisional/Senior Divisional Accounts Officer
105.
Non-Gazetted Establishment of the Accounts Department
- What does the subordinate accounts establishment of a
railway consist of?
- a) Only indoor staff
- b) Only outdoor staff
- c) Both indoor and outdoor staff
- d) Only clerical staff
Answer: c) Both indoor and outdoor staff
- Who supervises the minor charges of sections and
sub-sections?
- a) Chief Cashier
- b) Sub-Heads
- c) Station Master
- d) General Manager
Answer: b) Sub-Heads
106.
Subordinate Staff for Cash Receipts and Disbursements
- Which of the following staff is responsible for cash
receipts and disbursements?
- a) Divisional Cashiers
- b) Junior Accounts Officers
- c) Station Masters
- d) Senior Divisional Accounts Officers
Answer: a) Divisional Cashiers
107.
Accounts Officers and the Executive
- Who is responsible for the construction, maintenance,
and operation of the railway?
- a) General Manager
- b) Chief Cashier
- c) Financial Adviser and Chief Accounts Officer
- d) Station Master
Answer: a) General Manager
- What should the Accounts Officer do in case of disagreement
with an executive authority?
- a) Ignore the disagreement
- b) Bring it to the notice of the executive authority
- c) Approve the orders without question
- d) Refer the matter to the Station Master
Answer: b) Bring it to the notice of the executive authority
108.
Procedure in Case of Disagreement
- If an Accounts Officer is unable to accept any orders
of an executive authority, what should he do?
- a) Refer the matter directly to the Railway Board
- b) Notify the General Manager and Financial Adviser
and Chief Accounts Officer
- c) Ignore the orders
- d) Accept the orders without objection
Answer: b) Notify the General Manager and Financial Adviser and
Chief Accounts Officer
109.
Interpretation of Rules
- Whose duty is it to address the executive officer
concerned for the interpretation of rules and obtaining sanction from the
Railway Board?
- a) Station Master
- b) Accounts Officer
- c) General Manager
- d) Chief Cashier
Answer: b) Accounts Officer
110.
Proposals for Economy or Improvement
- Who should the Accounts Officers consult when making
proposals for economy or improvement affecting other departments of the
railway?
- a) Station Master
- b) Executive Officers of the Department
- c) General Manager
- d) Chief Cashier
Answer: b) Executive Officers of the Department
111.
Supply of Accounts and Returns to Executive Officers
- What should the Accounts Officer furnish to the
Executive Officers of the Railway as requested?
- a) Train schedules
- b) Accounts and returns
- c) Recruitment notices
- d) Safety regulations
Answer: b) Accounts and returns
112.
Financial Advisers and Chief Accounts Officers and Director Accounts, Railway
Board
- Who is the professional agent of the Railway Board in
Accounts matters?
- a) General Manager
- b) Chief Cashier
- c) Director Accounts
- d) Station Master
Answer: c) Director Accounts
- What is the responsibility of the Director Accounts?
- a) Recruitment of staff
- b) Organizing, training, and controlling the Railway
Accounts Establishment
- c) Operation of trains
- d) Maintenance of railway lines
Answer: b) Organizing, training, and controlling the Railway
Accounts Establishment
113.
Statutory Audit
- Who is the final audit authority in India?
- a) General Manager
- b) Chief Cashier
- c) Comptroller and Auditor General of India
- d) Director Accounts
Answer: c) Comptroller and Auditor General of India
- Which articles of the Constitution of India derive the
functions and powers of the Comptroller and Auditor General of India?
- a) Articles 100 to 102
- b) Articles 149 to 151
- c) Articles 200 to 202
- d) Articles 250 to 252
Answer: b) Articles 149 to 151
114.
Assistance to the Comptroller and Auditor General
- Who assists the Comptroller and Auditor General of
India in the audit of Railway Accounts?
- a) General Manager
- b) Additional Deputy Comptroller & Auditor General
(Railways)
- c) Chief Cashier
- d) Director Accounts
Answer: b) Additional Deputy Comptroller & Auditor General
(Railways)
115.
Responsibility of the Chief Auditors
- What does the responsibility of the Chief Auditors for
the audit of the accounts include?
- a) Recruitment of staff
- b) Compilation of budgets
- c) Audit of all expenditure incurred in India
- d) Operation of trains
Answer: c) Audit of all expenditure incurred in India
116.
Object of Statutory Audit
- Which of the following is NOT a purpose of statutory
audit by the Comptroller and Auditor General of India?
- a) Accountancy audit
- b) Appropriation audit
- c) Administrative audit
- d) Recruitment audit
Answer: d) Recruitment audit
- What is the main objective of appropriation audit?
- a) Checking accuracy of arithmetical calculations
- b) Checking the classification of expenditure
- c) Ensuring compliance with train schedules
- d) Ensuring safety regulations are followed
Answer: b) Checking the classification of expenditure
- Which audit involves checking that expenditure has been
incurred according to prescribed rules and regulations?
- a) Accountancy audit
- b) Appropriation audit
- c) Administrative audit
- d) Recruitment audit
Answer: c) Administrative audit
117.
Main Divisions of Audit
- Which of the following is NOT a division of audit according
to the text?
- a) Appropriation audit
- b) Financial audit
- c) Administrative audit
- d) Recruitment audit
Answer: d) Recruitment audit
118.
Classification of Audit
- Which type of audit involves examining transactions to
ensure that all expenditure has been sanctioned by a competent authority?
- a) Appropriation audit
- b) Administrative audit
- c) Financial audit
- d) Internal audit
Answer: b) Administrative audit
119.
Financial Audit
- What is the objective of financial audit?
- a) Ensuring train schedules are adhered to
- b) Ensuring compliance with financial rules and
regulations
- c) Checking the physical condition of railway assets
- d) Recruitment of staff
Answer: b) Ensuring compliance with financial rules and regulations
- Financial audit includes examining which of the
following?
- a) Physical condition of trains
- b) Train schedules
- c) Orders and contracts
- d) Recruitment notices
Answer: c) Orders and contracts
120.
Internal Check
- What is the function of internal check within the
Accounts Department?
- a) Compiling budgets
- b) Conducting safety inspections
- c) Ensuring accuracy of accounts
- d) Recruitment of staff
Answer: c) Ensuring accuracy of accounts
121.
Periodical Inspection
- Who is responsible for the periodical inspection of
accounts?
- a) General Manager
- b) Chief Cashier
- c) Divisional Accounts Officer
- d) Station Master
Answer: c) Divisional Accounts Officer
- The periodical inspection of accounts includes
verifying the accounts of which entities?
- a) Recruitment offices
- b) Train operations
- c) Stores depots and workshops
- d) Passenger safety offices
Answer: c) Stores depots and workshops
- Who is responsible for ensuring the safe transit of
cash?
- a) General Manager
- b) Chief Cashier
- c) Divisional Accounts Officer
- d) Station Master
Answer: b) Chief Cashier
123.
Inspection of Stores
- Which department is responsible for the inspection of
stores?
- a) Operations Department
- b) Stores Department
- c) Accounts Department
- d) Recruitment Department
Answer: b) Stores Department
124.
Safe Custody of Cash
- The safe custody of cash is primarily the
responsibility of which officer?
- a) General Manager
- b) Chief Cashier
- c) Station Master
- d) Divisional Accounts Officer
Answer: b) Chief Cashier
125.
Monthly Reports
- By which date should the Monthly Demi-Official Reports
be sent to the Financial Commissioner?
- a) 1st of the following month
- b) 15th of the following month
- c) End of the month
- d) As soon as possible
Answer: b) 15th of the following month
126.
Preservation of Records
- How long should various records connected with accounts
be preserved according to Appendix IX?
- a) 1 year
- b) 3 years
- c) 5 years
- d) Minimum period prescribed in Appendix IX
Answer: d) Minimum period prescribed in Appendix IX
- What is the main purpose of preserving records as
stated in the text?
- a) For future reference and audit
- b) To maintain train schedules
- c) To ensure passenger safety
- d) For recruitment purposes
Answer: a) For future reference and audit
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