Indian Railway Codes and Manuals-Stores code- Vol-II-Chapter-33 (XXXIII)
CHAPTER
XXXIII
STOCK VERIFICATION OF STORES ON LINES BY THE ACCOUNTS DEPARTMENT
3301. The Stock
Verification Reports should only show those items of "charged off"
stores, tools and plant, in which discrepancies are found at the time of
verification. A record of all such items should be made in the field books of
Verifiers, which should contain a certificate, signed by the
subordinate-in-charge of the stores or tools and plant, that all stores or
tools and plant in his custody have been shown to the Stock Verifiers and this
certificate should be signed by the Stock Verifier also. The total number of
items of' charged off' stores or tools and plant verified by the Stock Verifier
should be noted in the last sheet of the Stock Verification Reports relating to
each Stockholder.
3302. The duties
of Stock Verifiers consist mainly in verifying stores and tools and plant as
per books. Distinction should, therefore, be made between :
(a) Such verification of stores and tools and
plant of which a record is maintained or is required to be maintained by the
Executive, and
(b) Siosk-taking of those stores, and tools and plant of which no such record
is required.
3303. If, in the
former case, the records required to be kept are not ready, the Stock Verifier
should make a report, by telegram wherever necessary to the Stores Account
Officer as well as to the Executive Officer concerned. He should defer the work
of Stock-taking till the record are completed. It will rest with the Stores
Accounts Officer to get the records completed by the Executive and then send
his Stock Verifier to verify the stock.
3304. If no
record is required to be kept by the rules, the Stock Verifier should not
undertake the stock-taking of such stores. The dufy devolves in suchcases on
the Executive and the Accounts Officers who control the accounts of such
Officers, who should seo that stock is taken periodically.
3305. Verification
of Stores in Running Sheds and Train Examining Stations.—The Stock Verifiers
should verify the stock of stores and coal in the custody of Loco Foremen of
Running Sheds and of stores with the Head Train Examiners in the same manner as
prescribed in the case of verification of stores at Stores Depots.
3306. Verification of
Coal. The Stock Verifiers should verify complete stock of coal only; the
measurements taken by them should ordinarily agree with the measurements
recorded by Loco Foremen in their records. In cases of any difference, the
stacks should be measured jointly by the Stock Verifier and the Loco Foremen
concerned and contract measurements noted down.
3307. To ensure
accurate survey of complete stacks, their breadth and height should be taken
after 3 meters and the totals of breadth and height should be divided by the
number of readings to arrive at the average height and breadth- The cubical
contents of each stack should be covered at the following rates to arrive at
their weights.
3308. Fuel Conversion
Rates :—
(Authority : Board's letter No. 76/Fuel/117/3 dt.
08-01-1979).
3309. The quantity of
coal should be calculated at the above ratios and it is found that the quantity
received as per daily abstract notes and the difference has not been suitably
taken by the Foreman, the matter should be specially reported to the Accounts
Officer.
3310. The Stock
Verifiers should also check the accounts of two previous stacks since
completely issued from the original forms filed in the shed and report any
errors discovered by them to the Stores Accounts Officer. Inspector of Stores
Accounts, in the Stores Accounts Office, should keep a record of all such
errors and review these after the verification of coal in the shed is
completed.
3311. If the
difference between the book balance and that by actual measurement is found to
be 2 % or under, the Stock Verifier should not adjust the book balance
according to actual measurement but should only add a remark to the effect in
the stock verification report. The book should be adjusted for entire
discrepancies when the difference is over 2 per cent.
3312. Stock
Sheets.—The Stock Verifier should prepare the stock verification report in
triplicate embodying the result oi" the verification of each group of
stores and obtain the signature of the stores holder viz. the Foreman of the
Running Shed or Head Train Examiner as the case may be, on all ihe copies. The
original copies of the stock verification reports should be forwarded 10 the
Stores Accounts Officer and the duplicate and triplicate copies made over to
the subordinate concerned and a receipt obtained. The store holder will after
recording his explanations for discrepancies on both the copies of work
verification report, forward them to his Divisional Officer. The Divisional
Officer will countersign and retain the triplicate copy for his office record
and transmit the duplicate to the Stores Accounts Officer. The stock
verification report on receipt from the Divisional Officer should be entered in
a register and dealt with by the Senior Inspector in the same way as in the
case of the Stock verification reports relating to stores depots.
3313. Verification
of the stores of the Engineering Department.—The procedure of verifying stores
in the custody of the Engineering Department will be similar to that of a
depot. Stores consist of 'charged off' and 'non-charged off' stocks. For the
former kind, the Engineering Subordinate submit a return sailed the
Materials-at-site account. The latter kind of stores consists of 'Imprest
Score;' used in emergencies only and 'Surplus Scores.' The procedure for the
maintenance of account. and submission for each of these categories of
materials is prescribed in the Indian Railway code for the Engineering
Department.
331 Form order.
3314. The Stock
Verifier should copy from the relevant record into a manuscript register in S.
3314 particulars of each item of stores exactly as described therein and in the
same order.
*Receipts and issues should respectively be deducted from
and added to the Total in Col. 5 to compare with the opening balance.
Stock Verifier
3315. Separate
pages should be allotted for materials belonging to each kind of account and
the materials-at-site Account should be further sub-divided for each work. The
sub-divisions of Column (4) are intended for noting down the quantity of each
kind of stores found along the track.
3316. It will be
found convenient to check all the materials in the headquarters stations of the
subordinate concerned before proceeding to check those along the section. In
the case of 'non-charged off' stores, the quantities entered in the Register
should be totalled longitudinally and to these figures issues between the first
of the month and the date of verification should be added, and the receipt
similarly deducted for comparison with the opening balance of the return from
which-column (3) of the Form S. 3314 has been posted. A certificate that all
material have been produced for verification should be recorded by the stock
holder on the Register.
3317. The account
for 'charged off' stores need not be worked back to the first of the month but
should be checked with the balance of the date of verification.
3318. On
completion of each section, the results of verification should be transcribed
into stock sheet which should be prepared in triplicate by carbon process and
submitted to the subordinate for signature in token of acceptance of the
entries made therein.
3319. The stock
sheet should then be disposed off on the lines laid down in paragraph 3312.
3320. workshop
Verification.—The following points should be specially looked into in the
course of verification of workshop Stores :—
(i) That regular accounts are kept of the 'charged off'
stores (if any) which are not actually utilised on the work orders on which
they are drawn from stores.
(ii) That surplus materials are not kept in the workshop
long after the works, for which these were drawn from stores, are completed.
(iii) That materials obtained by the workshops on Capital
programme either direct or through stores but not actually utilised on the
programme works are properly accounted for and that satisfactory arrangements
exist for their custody and verification.
(iv) That materials in excess of actual requirements are
not obtained by the workshops either direct or through Stores Depots and if,
nevertheless, any materials are found to be surplus to the work orders for
which they are obtained, the surplus is returned to the Stores Department
without avoidable delay.
(v) That valuable store and fittings are kept in locked
sheds and possibility of pilfering guarded against. Materials kept in the open
should be protected against the effects of the weather. Special attention
should be paid to precautions taken against fire.
(vi) that proper Inventories of Machinery, Tools and Plant
are maintained. As regards small tools, no inventory is necessary but at the
time of stock verification, the Stock Verifier should investigate the system in
force in various shops for supply and custody of those tools to see that
reasonable care is being exercised in making issues and ensuring that the
workman to wham they are issue 1, return them to the tool-keeper when no longer
required.
3321. On
completion of the verification of each shop, the stock sheets, should be
prepared as usual in triplicate from the field book and the signature of the
store holder obtained on them. The three forms should then be disposed of as
laid down in paragraph 3312. Before adjusting any large discrepancies the
ledgers should be examined to see that there are no errors in posting or
balancing which may account for the difference.
3322. Timber
Verification.—The Controller of Stores or the Officer-in-Charge of the Carriage
& Wagon shops will maintain a register in which the measurement of the logs
will be entered after they have been inspected by a responsible officer,
serially numbered and measured. The logs, as issued, will be noted in the
register and the balance on hand should be verified once in every two years by
the Accounts Department :-
(a) by actual count, reconciling the numbers painted on the
logs with those shown in the register; and
(b) by actual check measurements of approximately 10 per
cent of the logs in stock.
3323. To arrive at cubical contents of round timber
logs, the following formula shall be used :
Cubical contents or volume, V-L(G/4)2.
L; i.e. length shall be measured from the cut extending
farthest into the length from the but end to the nearest cut at top end i.e.
the least distance between the two ends.
While measuring the length of a log in feet fractions or a
foot over 150 mm. will be taken as one foot (30 mm.) and 150 mm. and below will
be omitted. G. i.e. Girth shall be measured at the mid-length of the log and
shall exclude bark, knots or any abnormally at the point of measurement. If the
measurement is taken over the bark, a bark allowance at the rate of 22 mm. per
30 cm. of girth shall be deducted.
While measuring the girth in inches fraction of an inch
over 12 mm. will be taken as an inch, and 12 mm. and below will be ignored.
Note:- The above formula for arriving at the volume
of round timber logs for all stores transaction i.e. purchases, numerical and
price accountal, issues, stock verification, etc-
3324. In the case
of square logs, the length should be multiplied by average breadth and
thickness, which should also be taken at three or four places.
3325. When the
actual stock so arrived at, both in the case of round or square logs, do not
differ from the book balances by more 5 per cent, the book balance may be
accepted as correct.
3326. When timber
scanttings received from the shops in stores depots are verified, Stock
Verifiers should adopt the measurement authorised for the shop. To arrive at
the weights of various kinds of timbers, the Cubic, measurement of the logs
should be multiplied with the weight per Cubic metre shown in Apprendix XII for
the kind of wood to which the log belongs.
3327. Stock
Verification of Types in Printing Presses and Printed Forms.—Verification of types in the Printing Presses should be
carried out once in three years along with that of the tools and plants.
Verification of forms in the Stationery Depot should also be carried out once
in three years, preferably when the stocks are not high.
3328. When
verifying type, actual stocks should be measured or weighted and all details
for such work entered in the field book. On completion of the verification,
summaries should be prepared and actual balances compared with book balances.
The differences should be listed out on stock sheets.
3329. For
verification of forms, rule regarding stores depot verification will apply in
their entirety.
3330. Financial
Adjustment of Excesses and Shortage. -The sanction of authority should
be obtained for the adjustments to Stock Account of the values of excesses and
shortage discovered in verification of material at debit of Capital Suspense
Store. In case of 'charged off'' stores, no financial adjustment is involved,
but this should be no reason for the relaxation of any of the rules regarding
the investigation of the discrepancies and their proper explanation. The
sanction of the Railway Board is required to the write off losses of stores,
tools and plant exceeding Rs. 50.000/- in value when a railway employee
is in any way responsible for the loss.
3331. In each case of
shortage, it should be clearly investigated whether it is due to the
negligence, carelessness or dishonesty of any railway employee.
Multiple choice questions:
1.What should the Stock Verification
Reports show?
a) Only the total number of items
verified
b) All items of stores, tools, and plant verified
c) Only those items with discrepancies
d) Items needing replacement
Answer: c) Only those items with
discrepancies
2. Who should sign the certificate
in the field books of Verifiers?
a) The General Manager
b) The subordinate-in-charge of the stores
c) The Stores Accounts Officer
d) The Divisional Officer
Answer: b) The subordinate-in-charge
of the stores
3. What is the main duty of Stock
Verifiers?
a) Reclassify materials as needed
b) Verify stores and tools and plant as per books
c) Open new ledgers for all items
d) Report discrepancies directly to the General Manager
Answer: b) Verify stores and tools
and plant as per books
4. What should the Stock Verifier do
if required records are not ready?
a) Complete the verification
regardless
b) Notify the Executive Officer concerned and defer the work
c) Adjust the ledger balance manually
d) Open a new ledger
Answer: b) Notify the Executive
Officer concerned and defer the work
5. Who is responsible for
stock-taking of stores where no record is required to be kept?
a) The Stock Verifier
b) The General Manager
c) The Executive and the Accounts Officers
d) The subordinate-in-charge of the stores
Answer: c) The Executive and the
Accounts Officers
6. How should Stock Verifiers verify
the stock of coal in Running Sheds?
a) By taking only a sample
measurement
b) By agreeing measurements with Loco Foremen
c) By reporting directly to the Stores Accounts Officer
d) By adjusting the book balance manually
Answer: b) By agreeing measurements
with Loco Foremen
7. How should the breadth and height
of coal stacks be measured for accuracy?
a) By taking measurements every 2
meters
b) By taking measurements every 3 meters
c) By measuring only the average height
d) By measuring only the average breadth
Answer: b) By taking measurements
every 3 meters
8. What should be done if the
difference between the book balance and actual measurement of coal is 2% or
under?
a) Adjust the book balance
b) Ignore the discrepancy
c) Add a remark in the stock verification report
d) Report directly to the General Manager
Answer: c) Add a remark in the stock
verification report
9. How many copies of the stock
verification report should be prepared?
a) One
b) Two
c) Three
d) Four
Answer: c) Three
10. Who should sign the stock
verification reports?
a) The General Manager
b) The subordinate-in-charge of the stores
c) The Foreman of the Running Shed or Head Train Examiner
d) The Stores Accounts Officer
Answer: c) The Foreman of the
Running Shed or Head Train Examiner
11. What should be done with the
duplicate and triplicate copies of the stock verification report?
a) Filed away immediately
b) Sent to the General Manager
c) Made over to the subordinate concerned
d) Destroyed after use
Answer: c) Made over to the
subordinate concerned
12. What should be done with
discrepancies noted by the store holder?
a) Ignored if minor
b) Reported to the General Manager
c) Forwarded to the Divisional Officer
d) Adjusted in the next verification
Answer: c) Forwarded to the
Divisional Officer
13. How is the procedure for
verifying stores in the Engineering Department described?
a) Different from other departments
b) Similar to that of a depot
c) Less stringent than other departments
d) Managed by the General Manager
Answer: b) Similar to that of a
depot
14. What type of stores does the
Engineering Department manage?
a) Only charged off stocks
b) Only non-charged off stocks
c) Both charged off and non-charged off stocks
d) Only surplus stores
Answer: c) Both charged off and
non-charged off stocks
15. What should be done with
receipts and issues in the manuscript register S. 3314?
a) Added to the opening balance
b) Ignored if minor
c) Deducted from and added to the total in Col. 5
d) Reported directly to the General Manager
Answer: c) Deducted from and added
to the total in Col. 5
16. What should be done with
materials-at-site accounts in the stock verification process?
a) They should be ignored
b) They should be merged with other accounts
c) They should be sub-divided for each work
d) They should be reviewed quarterly
Answer: c) They should be
sub-divided for each work
17. Where should Stock Verifiers
check materials first before proceeding to check along the section?
a) In the main depot
b) In the headquarters stations of the subordinate concerned
c) Along the track
d) In the storage units
Answer: b) In the headquarters
stations of the subordinate concerned
18. What should be done with
'charged off' stores during verification?
a) Worked back to the first of the
month
b) Checked with the balance of the date of verification
c) Compared with the previous month's balance
d) Ignored if no discrepancies are found
Answer: b) Checked with the balance
of the date of verification
19. How should the results of
verification be recorded after completion of each section?
a) In a single copy stock sheet
b) In duplicate stock sheets
c) In triplicate stock sheets by carbon process
d) In the electronic ledger
Answer: c) In triplicate stock
sheets by carbon process
20. How should surplus materials be
handled in workshops?
a) Kept indefinitely
b) Sold to other departments
c) Returned to the Stores Department without delay
d) Disposed of at the discretion of the workshop manager
Answer: c) Returned to the Stores
Department without delay
21. What should be ensured about
valuable store and fittings in workshops?
a) They are used immediately
b) They are kept in locked sheds and protected against pilfering
c) They are accounted for weekly
d) They are disposed of if not needed
Answer: b) They are kept in locked
sheds and protected against pilfering
22. How often should the balance of
timber logs be verified by the Accounts Department?
a) Annually
b) Every six months
c) Once every two years
d) Quarterly
Answer: c) Once every two years
23. What formula is used to arrive
at the cubical contents of round timber logs?
a) V = L x W x H
b) V = πr²h
c) V = L(G/4)²
d) V = L x G x W
Answer: c) V = L(G/4)²
24. When verifying types in Printing
Presses, how often should it be carried out?
a) Annually
b) Every two years
c) Once in three years
d) Every five years
Answer: c) Once in three years
25. What is required to write off
losses of stores, tools, and plant exceeding Rs. 50,000 in value?
a) Approval from the General Manager
b) Sanction of the Railway Board
c) Consent of the Store Verifier
d) Signature of the subordinate concerned
Answer: b) Sanction of the Railway
Board
26. In each case of shortage, what
should be clearly investigated?
a) The financial impact
b) The duration of the shortage
c) Whether it is due to negligence, carelessness, or dishonesty of any railway
employee
d) The location of the missing items
Answer: c) Whether it is due to
negligence, carelessness, or dishonesty of any railway employee
27. How should discrepancies in the
measurement of coal stacks be handled?
a) Reported to the General Manager
b) Ignored if minor
c) Measured jointly by the Stock Verifier and Loco Foremen
d) Adjusted in the next verification cycle
Answer: c) Measured jointly by the
Stock Verifier and Loco Foremen
28. What is the main concern when
verifying stores in Running Sheds and Train Examining Stations?
a) The speed of verification
b) Agreement with the measurements recorded by Loco Foremen
c) The accuracy of the initial order
d) The timeliness of stock reporting
Answer: b) Agreement with the
measurements recorded by Loco Foremen
29. When should the stock sheets for
workshop verification be disposed of?
a) As soon as the verification is
complete
b) According to the lines laid down in paragraph 3312
c) At the end of each fiscal year
d) After approval from the Stores Accounts Officer
Answer: b) According to the lines
laid down in paragraph 3312
30. How should small tools be
managed during stock verification?
a) No inventory is necessary, but
the system in force should be investigated
b) Detailed inventory should be maintained
c) They should be counted and logged individually
d) They should be ignored if not in regular use
Answer: a) No inventory is
necessary, but the system in force should be investigated
31. When verifying forms in
Stationery Depots, which rules should apply?
a) The same as those for workshop verification
b) Rules regarding stores depot verification in their entirety
c) Rules laid down by the General Manager
d) Specific rules for Stationery Depots
Answer: b) Rules regarding stores
depot verification in their entirety
32. What should be done with stock
sheets upon completion of shop verification?
a) Filed in the central office
b) Kept by the store holder
c) Prepared in triplicate and disposed of as per paragraph 3312
d) Sent to the General Manager for approval
Answer: c) Prepared in triplicate and
disposed of as per paragraph 3312
33. What should be done with
'non-charged off' stores quantities entered in the Register?
a) Ignored until the next
verification
b) Totalled longitudinally and adjusted for issues and receipts
c) Reported to the General Manager immediately
d) Divided among various sections
Answer: b) Totalled longitudinally
and adjusted for issues and receipts
34. How should discrepancies found
during verification be handled?
a) Ignored if minor
b) Adjusted in the next fiscal year
c) Recorded in the stock sheets and reported
d) Sent to the subordinate for resolution
Answer: c) Recorded in the stock
sheets and reported
35. How should excess materials in
workshops be managed?
a) Stored indefinitely
b) Sold to other departments
c) Returned to the Stores Department without avoidable delay
d) Used for other projects
Answer: c) Returned to the Stores
Department without avoidable delay
36. How often should verification of
forms in Stationery Depots be carried out?
a) Once a year
b) Once every two years
c) Once in three years
d) Quarterly
Answer: c) Once in three years
37. How should cubical contents of
square timber logs be calculated?
a) By multiplying length by girth
b) By multiplying length by average breadth and thickness
c) By using the formula for round timber logs
d) By measuring only the length
Answer: b) By multiplying length by
average breadth and thickness
38. What should be done if actual
stock of timber logs differs from book balances by more than 5%?
a) Book balance may be accepted as
correct
b) Book balance should be adjusted to actual stock
c) Difference should be ignored
d) Logs should be remeasured
Answer: b) Book balance should be
adjusted to actual stock
39. How should discrepancies in the
measurement of round timber logs be addressed?
a) Adjusted in the next fiscal year
b) Remeasured jointly by the Stock Verifier and responsible officer
c) Reported to the General Manager immediately
d) Ignored if minor
Answer: b) Remeasured jointly by the
Stock Verifier and responsible officer
40. What is the purpose of
maintaining a register for timber logs?
a) To sell logs more efficiently
b) To reconcile the numbers and measurements during verification
c) To estimate future requirements
d) To record the history of each log
Answer: b) To reconcile the numbers
and measurements during verification
41. How often should types in
Printing Presses be verified?
a) Annually
b) Every two years
c) Once in three years
d) Quarterly
Answer: c) Once in three years
42. What should be done with
materials in excess of actual requirements in workshops?
a) Sold to other departments
b) Stored for future use
c) Returned to the Stores Department without avoidable delay
d) Used for other projects
Answer: c) Returned to the Stores
Department without avoidable delay
43. How should valuable stores and
fittings be protected in workshops?
a) By storing them in open areas
b) By locking them in sheds and guarding against pilfering
c) By selling them quickly
d) By distributing them among various sections
Answer: b) By locking them in sheds
and guarding against pilfering
44. How should discrepancies in the
verification of forms be handled?
a) Ignored if minor
b) Recorded and reported in stock sheets
c) Adjusted in the next verification cycle
d) Reported to the General Manager immediately
Answer: b) Recorded and reported in
stock sheets
45. What is the formula for
calculating the volume of round timber logs?
a) V = L x W x H
b) V = πr²h
c) V = L(G/4)²
d) V = L x G x W
Answer: c) V = L(G/4)²
46. What should be done with small
tools during stock verification?
a) No inventory is necessary, but
the system in force should be investigated
b) Detailed inventory should be maintained
c) They should be counted and logged individually
d) They should be ignored if not in regular use
Answer: a) No inventory is
necessary, but the system in force should be investigated
47. How should verification of forms
be conducted in Stationery Depots?
a) Annually
b) Quarterly
c) Once in three years, preferably when stocks are not high
d) Every six months
Answer: c) Once in three years,
preferably when stocks are not high
48. How should the results of
verification be recorded after completion of each shop?
a) In a single copy stock sheet
b) In duplicate stock sheets
c) In triplicate stock sheets from the field book
d) In the electronic ledger
Answer: c) In triplicate stock
sheets from the field book
49. What should be done with
discrepancies noted during stock verification?
a) Ignored if minor
b) Adjusted in the next fiscal year
c) Recorded in the stock sheets and reported
d) Sent to the subordinate for resolution
Answer: c) Recorded in the stock
sheets and reported
50. What is required for adjusting
the values of excesses and shortages discovered during verification?
a) Approval from the General Manager
b) Sanction of the Railway Board
c) Consent of the Stock Verifier
d) Signature of the subordinate concerned
Answer: b) Sanction of the Railway
Board
51. What should be done if there is
a shortage in stock?
a) Ignore it if minor
b) Adjust it in the next verification
c) Clearly investigate if it is due to negligence, carelessness, or dishonesty
of any railway employee
d) Report it to the General Manager immediately
Answer: c) Clearly investigate if it
is due to negligence, carelessness, or dishonesty of any railway employee
52. How should discrepancies found
during verification of types in Printing Presses be handled?
a) Adjusted in the next fiscal year
b) Recorded and reported in stock sheets
c) Ignored if minor
d) Sent to the General Manager for approval
Answer: b) Recorded and reported in
stock sheets
53. What should be ensured about the
custody and verification of materials obtained by workshops on Capital
Programme?
a) They are used immediately
b) They are properly accounted for and satisfactory arrangements exist for
their custody and verification
c) They are sold if not used
d) They are distributed among various sections
Answer: b) They are properly
accounted for and satisfactory arrangements exist for their custody and
verification
54. What should be done with
'charged off' stores during verification in workshops?
a) Worked back to the first of the
month
b) Checked with the balance of the date of verification
c) Compared with the previous month's balance
d) Ignored if no discrepancies are found
Answer: b) Checked with the balance
of the date of verification
55. How should the results of
verification be recorded after completion of each section?
a) In a single copy stock sheet
b) In duplicate stock sheets
c) In triplicate stock sheets by carbon process
d) In the electronic ledger
Answer: c) In triplicate stock
sheets by carbon process
56. What should be done with stock
sheets upon completion of shop verification?
a) Filed in the central office
b) Kept by the store holder
c) Prepared in triplicate and disposed of as per paragraph 3312
d) Sent to the General Manager for approval
Answer: c) Prepared in triplicate
and disposed of as per paragraph 3312
57. How should the breadth and
height of coal stacks be measured for accuracy?
a) By taking measurements every 2
meters
b) By taking measurements every 3 meters
c) By measuring only the average height
d) By measuring only the average breadth
Answer: b) By taking measurements
every 3 meters
58. How should excess materials in
workshops be managed?
a) Stored indefinitely
b) Sold to other departments
c) Returned to the Stores Department without avoidable delay
d) Used for other projects
Answer: c) Returned to the Stores
Department without avoidable delay
59. What should be ensured about
valuable store and fittings in workshops?
a) They are used immediately
b) They are kept in locked sheds and protected against pilfering
c) They are accounted for weekly
d) They are disposed of if not needed
Answer: b) They are kept in locked
sheds and protected against pilfering
60. How often should verification of
forms in Stationery Depots be carried out?
a) Once a year
b) Once every two years
c) Once in three years
d) Quarterly
Answer: c) Once in three years
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