Indian Railway Codes and Manuals-Stores code- Vol-II-Chapter-23 (XXIII)

 


CHAPTER XXIII 

SALE OF RAILWAY MATERIALS

2301. Railways purchase and stock stores only in such quantities as their requirements warrant and a need for the sale of such stores should not arise under normal circumstances. Sales of railway materials are therefore generally of obsolete and unserviceable stores and scrap the accumulation of which, it has not been possible to avoid. Occasionally, excess stocks of ordinary stores have to be disposed of. Railway stores should therefore bs sold only when it is found that for financial and administrative reasons, it is expedient to sell than keep them in stock. Exceptions to this rule are cases of materials urgently required by other railways or Government departments and of petty sales to quasi-railway institutions providing amenites for the railway staff.


2302. Sales may be affected In one of the following ways.—
(i) by public auction;
(ii) by inviting tenders for purchase (paragraph 2320 to 2324) ar submitting tenders offering to sell (paragraphs 2237 to 2239); and
(iii) by direct sale.


2303. No materials which are not overstocks or surplus to requirements or obsolete, unserviceable or scrap should be sold by aucticn or tender. Subject to the above restriction, the actual method of sale adopted should be appropriate to the circumstances under which the sales are affected and to the nature of the articles sought to be sold. Except when the amount involved in a sale is less than Rs. 100 (or the sale is by direct negotiations), effective publicity should be given to the sale, by advertisement notices in the daily press and in commercial and technical journal and, wherever this is possible, by mailing special notices to likely buyers.


2304. Powers of General Managers.—The powers of the General Manager to sell railway material and stores is limited only by the canons of financial propriety. He has, however, to obtain the previous sanction of the Railway Board to the sale of the following classes of assets :—
(i) a portion of the line; (ii) any item of authorized rolling stock or (iii) any other asset costing more than rupees one lac.

2305. Extent powers may be Deleted.—The General Manager may delegated to officers subordinate to him his powers to sell railway materials and stores to the extent indicated in paragraphs 2306 to 2312.

2306. Sale of Stores to other Railways.—Full powers to sell any stores to other Railways at full book rates or higher plus the usual percentage charges (paragraphs 2328 and 2329) (Supervision charges are not levied on stores sold to other Government Railways).

2307. Sale of "Over stocks" of "Ordinary Emergency or Special Stores" by Tender. Full powers to sell and adjust the difference between book rate and sale value.

2308. Sale by Direct Sale of Materials referred to in paragraph 2307.—Full powers to sell at book rate or purchase rate whichever is higher plus the usual percentage charges.

2309. Direct sale of books, forms, stationery, petty stores and clothing for menial staff.-Powers to sell at the book rate or purchase rate whichever is higher, plus freight incidental and supervision charges, to the following :—
Railway Employees' Cooperative Credit Society, Railway Institutes., Government Railway Police Department, Indian Posts and Telegraph Department. Railway Battalions, Railway Regiments and other similar bodies.

2310. Sale by tender, of scrap and unserviceable, surplus and obsolete stores and adjustment of the difference between the book value and sale value Full powers to dispose such material by tender and to adjust the difference between the book value and sale value.

2311. Direct sale of maternal referred to in paragraph 2310 Powers to sell at book value or at a loss not exceeding Rs. 200, on each sale. If as a condition of sale, freight is to be borne by the administration, value of such freight should be taken into consideration in computing the loss. This rule applies to all cases of sales.

2312. Sale by public auction of material referred to in paragraph 2310 and adjustment of the differences between the book value and sale value.—Full powers.

2313. Centralized Control of Sales.—The Controller of Stores is responsible for the sale of railway stores irrespective of whether the stores are in his custody or not and no sale may ordinarily be affected without his knowledge and approval. Stores intended for sale should ordinarily be sent to the nearest stores depot or any particular depot the controller of Stores may assign to particular kinds of stores, and sales shall, as a rule, be affected from those stores depots only.

2314. If the freight and loading charges likely to be incurred on transporting unserviceable and scrap materials to the stores depots for disposal, are likely to be heavy an incommensurate with the value the articles may fetch by sale later on, District and Division officers may sell with the prior concurrence of the Controller of Stores, such stores at the spots at which they lie or at any other convenient centre.

2315. The Chief Engineer may arrange for the sale of unserviceable wooden sleepers and bridge timbers without prior reference to the Controller of Stores.

2316. The prior concurrence of the Controller of Stores is not necessary to the sale of such items as grass, trees, fish and fruit, which may be arranged by the Chief Engineer.

2317. Sale to Employees.—The Genera manager may, in consultation with his Financial Adviser, frame suitable rules for the sale of small quantities of material and stores for the bonafied use of railway employees.

2318. Responsibility for Execution of Sales.—When a definite sanction to a or a contract for a sale of certain items is communicated to an executive officer by the Controller of Store or the General Manager, the duty of taking all further action, such as intimation to tenderes the quantities available for delivery, the recovery of ground rent & c, will devolve on the executive officer in charge of the material to be sold, who will be responsible for seeing that the terms and conditions of sale are observed strictly and for advising the Accounts officer, Stores, and the Controller of Stores of the satisfactory completion of the transaction.

2319. Sale by Public Auction.—The procedure to be followed in the conduct of sales by public auction is detailed in Chapter XXIV.

2320. Sale by Invitation Tenders.—In inviting tenders for the sale of stores it should be seen that:—
(a) The tender notice which is published gives clear particulars of the materials to be sold, approximate quantities thereof and the place and the probable date of sale; and
(b) tender forms containing the conditions of agreement are available to intending tenderers at nominal prices fixed by the Controller of Stores.

2321. Conditions of Sale Agreement—All agreements for sale should provide, inter-alia clauses stipulating the following conditions, viz.,

          In case of sale tenders, the Tendering firms should deposit the earnest money equal to 5% of the amount offered subject to a maximum of Rs. 2,00,000/- without which the Tender will not be considered. The security deposit of 10% of the sale value will be deposited by successful Tenderer before ordering sale.

(Authority Board's letter No. 98/RS (G)/779/10(CS) dated 31-10-2007).--acs no.5


(b) Failure to adhere to any of the conditions prescribed in the tender will disqualify the tenderer.
(c) If the purchaser of any materials desires to send it by rail, it will be carried at public tariff rates only.

Note.—When there is any intention to allow the materials offered for sale to be carried by the purchaser by rail at other than tariff rates applicable to the public, the freight concession, which should have been previously sanctioned by the General manager for the particulars sale and item of stores, should be expressed in unambiguous terms and included among the conditions of sale in the tender notices and advertisements. Such concessions when granted should apply only to :—

(i) condemned railway materials which are in such a condition that they cannot be readily sold for the use for which they were originally made; and

(ii) the carriage of such stores from place of sale to first destination.

Such concession can be granted by a railway on its home line only; necessary certificate regarding the category of stores may, however, be granted by the officer issuing the stores to enable the purchaser to obtain similar concessions on foreign railways if the first destination happens to be on a foreign railway.

(e) The purchaser should pay to the Treasurer of the Railway the agreed amount less the earnest money already deposited within fourteen days of the date of intimation of the acceptance of the tender by the railway.

Note.—Where, for any reason, the exact amount payable cannot be ascertained or when a system of part deliveries has been agreed to on the basis of part payments, a suitable amount should be stipulated as payable by the purchaser as an advance of purchase price, to be adjusted after the exact amount is known. In such cases, the earnest money of the successful tenderer should not be refunded till the conclusion of the contract and deliveries of materials should be controlled so that the outstanding of the purchaser payable to the railway do not at any time exceed the advance.

(e) The purchaser should take deliveries of materials purchased within a stipulated period of time.

(f) The Railway should reserve to itself the right of withdrawing from sale any material at any stage without assigning reasons.

(g) Mis-description or error in quantity should not invalidate a sale. No sale shall be invalidated by reasons of any defect or fault in any of the material. A refund will be made to the purchaser when the weight or number delivered is less than the quantity paid for.

(h) Except in special circumstances the delivery of the material sold will only be permitted on production of receipt for the payment of the sale value to the Railway. All weighments, counting and loading of material will ordinarily be done by the Stores Department and charges for loading should be paid to ths Railway at ths rates prescribed for the purpose before the delivery of the materials.

(i) The loading will be done in the presence of the purchaser or his representative but if he does not attend, such loading will be done in his absence and no claim on the ground that wagons were not loaded properly or that weights were subsequently found to be less, will be entertained in any circumstances.

(j) Delivery will not be made on the stores premises nor any weighment or counting permitted for re-sale among the purchasers themselves or to others on such premises.

(k) The stores will remain Railway Property until all the conditions of sale are fulfilled-The mere payment of the purchase money does not constitute the complete purchase and materials will become the property of the purchaser only after the sale has been completed and the stores have been removed from Railway premises or despatched according to the instructions of the purchaser.

(l) In the event of its being found impossible to complete delivery after the payment has been made, a refund of the value of the undelivered goods will be made to the f purchaser, who will have no claim for further compensation from the railway.

(m) Materials not removed within the stipulated time will be subject to storage charge at rates that will be fixed by the Railway.

2322. The Stores Tender Committee.—All tenders for stores amounting to Rs. 2 lakh or over should be submitted to a Stores Tender Committee before acceptance. Acceptances of tenders should be promptly intimated simultaneously to the tenderer, the Accounts Officer, Stores, and the Executive Officer for the delivery of stores.

2323. Weightment and delivery of Stores sold.—Weighments and deliveries of any stores sold by whatever manner of sale should ordinarily be made in the presence of an Accounts Stock Verifier who should attest the weighment registers and other initial records according to the procedure prescribed in paragraphs 2426 to 2433.

2324. Where the successful tenderer is another Railway or Government Department, the conditions indicated above in paragraph 2321 (a), (c), (d), (h), (i) and (m) may be suitably modified, as earnest money need not be taken from such bodies and payment will be usually made by book adjustment.

2325. Sales by Submission of Tenders.—Railways may also submit tenders in response to public invitations for tenders for supplying materials, whether such invitations are issued by railways, other Government Departments or by private bodies. This method of sale is particularly suitable where the railway is pressed to dispose of its 'overstocks' and surplus stores' in such cases, the procedure detailed in paragraphs 2237 to 2239 should be adopted.

2326. Direct Sales.—Direct sales may be either of :—
(a) stores of which the railway has only normal stock;
(b) items of ordinary, emergency or special stores in which the railway is over-stocked;
or
(c) surplus stores of any class including scrap, sale of which has been recommended
by the Survey Committee and approved by the General Manager.
Note—With efficient store-keeping, over-stocks of emergency or special stores should not ordinarily arise.

2327. Direct Sale of Stores with Normal Stocks.—The sale of stores which have not been overstocked, is prohibited. Such sales may, however, be made if they are required to meet the emergent needs of other Government Departments, railways or local authorities or by Railway's contractors for use on the railway's "works" provided that the selling railway's needs are not adversely affected thereby. The above restriction, however, does not apply to stores, of which the stocks are in excess of the railway's normal requirements. The rate at which the stores will be sold in the above cases will be either the book rate or the purchase rate, whichever is higher.

2328. Freight and Incidental Charges.—Freight at public rates should be added to the cost of stores fixed as indicated in paragraph 2327 in all cases of direct sales of stores mentioned in paragraph 2326(a). When such freight is not known or cannot be estimated with reasonable accuracy, the freight should be taken to be 5 percent or such other percentage as may be fixed for the Railway Board. An additional charge of 2 percent should be made for- 'incidental charges'.

2329. Departmental Charges.—The total cost i.e., prime cost, freight and incidental charges, of ordinary stores sold directly should then be increased by 12 1/2 per cent to cover the cost of supervision, storage, interest on outlay, & c. except when the sale is to other Government Railways.
NOTE.—The levy of the departmental charges on the cost of stores issued to Neutral Control Staff may be foregone by railways by mutual consent.

2330. Direct sale of "Overstocks" and Surplus Stores.—The direct sale of such stores of all classes, including scrap, may be either :—
(a) petty sales to employees and private parties for total value in each case of not more than Rs. 100; or
(b) sales to other departments of the railways, other railway and other Government Departments.

2331. (a) The rates at which surplus stores may be sold should be the book rates (which would have been suitably modified by the Survey committee) or the rates at which similar articles have been sold in recent auction or tender sales, whichever may be higher. Where similar articles have not been sold at recent auctions but have withdrawn owing to the reserve prices that had been fixed not having been reached, such prices should be taken to be the prices applicable in the case of these sales. Additional charges for freight, incidental charges and supervision, vide paragraphs 2328 and 2329 may be added at full or reduced rates or altogether foregone by the authority empowered to sanction the sales. In the case of petty sales, the cost is payable strictly in advance to the railway.

(b) The rate at which "Overstocks" may be sold should be the book rate or purchase rate whichever is higher. Fereight and incidental charges and departmental charges should be levied on all such sales as a general rule, departmental charges may however be waived in any particular case with the sanction of the General Manager.

2332. Sanction to Sales.—Whenever the Controller of Stores proposes to make a sale which is not within his powers, he should submit to the general Manager a Minute Sheet (in quadruplicate) containing particulars of the proposed sale, making special mention of the book value of the stores, the proposed rate of sale and the total loss (if any) involved in the transaction, with justification for incurring such losses. The General Manager will intimate -his approval by endorsing his sanction to the sale on all the four copies which will then be distributed as follows:—
One copy each direct to the Accounts Officer Stores, and the Statutory Auditor. One copy to the Controller of Stores.
One copy to be retained as office copy.
One receipt of the sanction, the Controller of Stores should issue a Sale Order to the Depot Officer concerned.

2333. In cases falling within the powers of sale of the Controller of Stores, the Sale Order itself will constitute the sanction.

2334. Sale Orders.—Orders for sale of railway stores should be made out in quadruplicate on Form S. 2334 shown below.

2335. The first foil of the Sale Order should be forwarded to the purchaser, and the second third and fourth foils to the Accounts Officer, Stores, who should countersign all the three copies of the Sale Order that are sent to him in token of his having audited them. The Acc-counts Officer should then return the second and third foils to the Controller of Stores and retain the fourth foil as his record (or send the same to the local Accounts Officer, if any, dealing directly with the depot concerned). In the case of a centralized Accounts Office the Sale Orders should be arranged in chronological order and filed for record and reference. Where the Sale Order is sent away to a Local Stores Accounts Officer, the Headquarters Office should maintain a Register of Sale Orders (S. 2335) (Manuscript) as shown below, in which should be noted each Sale order before despatch to the Local Store: Accounts Office. The Loacal Stores Accounts Officer should keep the sale Order filed in chronological order for reference and record.

 

 

Form No. S 2335

 

1. Sale Order number.

2. Date.

3. Reference to sanction of higher authority.

4. Class.

5. P.L. No.

6. Quantity.

7. Book Rate.

8. Sale rate and condition of sale.

9. Loss on sale.

10. Gain on sale.

11. Audit remarks.

12. Initials of Accountant.

13. Initials of Gazetted Officer.

14. Reference to Issue Note number and date.

15. Remarks.

The Controller of Stores should retain the third foil as his office record and send the second foil to the Depot Officer concerned, who will have to issue the material. In case where the Sale Order itself constitutes the sanction, the copy to the purchaser should not be sent before the Sale order has been audited by the Accounts Office.

 

2336. The depot should enter the particulars of the Sale Order in a manuscript register (S. 2336) to be maintained for the purpose and sene the Older itself to the depot store keeper Grade III in charge of materials concerned for arranging the despatch of the materials. The depot store keeper grade III in charge of materials should note the Sale order and then send it to the Accounts Stock-Verifier as an intimation that he should attend the weighments and issue of the material. The Stock Verifier should than proceed to winess the weighment, when he will hand over the Sale order to the depot. After the despatch of the material, the reverse of the Sale order form (second foil) should be filled in and returned to the Controller of Stores. Weighments should also be witnessed by the authorised representative of RPF wherever the security of the Depot is under the RPF department.

 

Deliveries in Instalments

 

2337. Delivery Orders.—The following procedure should be followed in all those cases in which the stores sold are either delivered in installments or when the deliveries are effected by an officer who is not an immediate charge of the stores depot.

 

2338. Delivery Orders (S. 2338) should be prepared in quadruplicate, in a form similar to the Sale Order (S. 2334) mutatis mutandis and distributed in the same manner except that the second foils will be detained by the issuer till the entire quantity sold has been delivered. The cash receipt for the full amount due on delivery should be attached to the office copy.

 

2339. On completion of the delivery, the officer issuing the stores will send to the Controller of Stores a completion report accompanied by the delivery orders (second foils) after filling therein the particulars of the issue notes and the railway receipts, if any, under which the several installments of deliveries have been made.

Multiple choice questions:

Question 1

Under what circumstances should railway stores be sold?

a) When there is a shortage of storage space
b) When financial and administrative reasons make it expedient to sell
c) When the stores are in high demand
d) When new stores are purchased

Answer: b) When financial and administrative reasons make it expedient to sell

Question 2

Which types of stores are generally sold by railways?

a) Newly acquired stores
b) Obsolete and unserviceable stores and scrap
c) Regular stock items
d) High-demand items

Answer: b) Obsolete and unserviceable stores and scrap

Question 3

Which method is NOT mentioned as a way to sell railway materials?

a) Public auction
b) Inviting tenders
c) Direct sale
d) Online marketplace

Answer: d) Online marketplace

Question 4

What is the minimum amount involved in a sale that requires effective publicity through advertisement?

a) Rs. 50
b) Rs. 100
c) Rs. 500
d) Rs. 1,000

Answer: b) Rs. 100

Question 5

Which of the following is NOT a class of asset that requires the previous sanction of the Railway Board before sale?

a) A portion of the line
b) Any item of authorized rolling stock
c) Office supplies
d) Any asset costing more than rupees one lac

Answer: c) Office supplies

Question 6

To whom can the General Manager delegate the powers to sell railway materials and stores?

a) Other General Managers
b) Officers subordinate to him
c) External auditors
d) Local government officials

Answer: b) Officers subordinate to him

Question 7

Who has full powers to sell any stores to other railways?

a) General Manager
b) Controller of Stores
c) Depot Officer
d) Finance Officer

Answer: a) General Manager

Question 8

What is the restriction on the sale of materials by auction or tender?

a) Only new materials can be sold
b) Only materials not overstocks or surplus to requirements can be sold
c) Only materials that are overstocks, surplus, obsolete, unserviceable, or scrap can be sold
d) Only materials with a book value exceeding Rs. 1,000 can be sold

Answer: c) Only materials that are overstocks, surplus, obsolete, unserviceable, or scrap can be sold

Question 9

Who is responsible for the sale of railway stores, regardless of whether the stores are in his custody?

a) General Manager
b) Controller of Stores
c) Depot Officer
d) Financial Adviser

Answer: b) Controller of Stores

Question 10

In which case can district and division officers sell stores without sending them to the nearest depot?

a) When the stores are in high demand
b) When transporting costs are high and incommensurate with the sale value
c) When instructed by the General Manager
d) When stores are urgently required by other railways

Answer: b) When transporting costs are high and incommensurate with the sale value

Question 11

Which officer may arrange for the sale of unserviceable wooden sleepers and bridge timbers without prior reference to the Controller of Stores?

a) General Manager
b) Chief Engineer
c) Depot Officer
d) Financial Adviser

Answer: b) Chief Engineer

Question 12

Who is responsible for ensuring that the terms and conditions of sale are observed strictly and for advising the Accounts Officer, Stores, and the Controller of Stores of the satisfactory completion of the transaction?

a) General Manager
b) Controller of Stores
c) Executive officer in charge of the material to be sold
d) Financial Adviser

Answer: c) Executive officer in charge of the material to be sold

Question 13

What must the tender notice published for the sale of stores include?

a) The names of potential buyers
b) Clear particulars of the materials to be sold
c) Historical value of the items
d) Details of other tenders

Answer: b) Clear particulars of the materials to be sold

Question 14

What percentage of the amount offered should the tendering firms deposit as earnest money?

a) 2%
b) 5%
c) 10%
d) 15%

Answer: b) 5%

Question 15

What is the maximum amount of earnest money that tendering firms need to deposit?

a) Rs. 50,000
b) Rs. 1,00,000
c) Rs. 1,50,000
d) Rs. 2,00,000

Answer: d) Rs. 2,00,000

Question 16

What should be the security deposit percentage of the sale value that successful tenderers need to deposit before ordering the sale?

a) 5%
b) 10%
c) 15%
d) 20%

Answer: b) 10%

Question 17

What is a consequence of failing to adhere to any of the conditions prescribed in the tender?

a) Reduced sale price
b) Disqualification of the tenderer
c) Increase in earnest money
d) Extension of tender validity

Answer: b) Disqualification of the tenderer

Question 18

How should the purchaser of any materials transport the goods if they desire to send it by rail?

a) At discounted rates
b) At public tariff rates only
c) At concession rates
d) At a flat rate

Answer: b) At public tariff rates only

Question 19

What should be done if the purchaser does not attend the loading of the material?

a) Loading will not be done
b) Loading will be done in his absence and no claim will be entertained later
c) A penalty will be imposed
d) The sale will be canceled

Answer: b) Loading will be done in his absence and no claim will be entertained later

Question 20

What is the status of the materials until all conditions of sale are fulfilled?

a) They become the purchaser's property immediately
b) They remain Railway property
c) They are held in escrow
d) They are insured by the purchaser

Answer: b) They remain Railway property

Question 21

What happens if it is found impossible to complete delivery after the payment has been made?

a) The purchaser will receive a full refund for undelivered goods
b) The purchaser will receive a partial refund
c) The purchaser can claim compensation
d) The sale will be considered invalid

Answer: a) The purchaser will receive a full refund for undelivered goods

Question 22

To whom should all tenders for stores amounting to Rs. 2 lakh or over be submitted?

a) General Manager
b) Controller of Stores
c) Stores Tender Committee
d) Financial Adviser

Answer: c) Stores Tender Committee

Question 23

Who should be present during weighments and deliveries of any stores sold?

a) Purchaser
b) Controller of Stores
c) Accounts Stock Verifier
d) General Manager

Answer: c) Accounts Stock Verifier

Question 24

What is the procedure for sales to another Railway or Government Department regarding earnest money?

a) They must deposit earnest money
b) Earnest money need not be taken
c) They must deposit twice the earnest money
d) They are given a discount on earnest money

Answer: b) Earnest money need not be taken

Question 25

Who has the authority to waive the levy of departmental charges on the cost of stores issued to Neutral Control Staff?

a) General Manager
b) Controller of Stores
c) Financial Adviser
d) Railway Board

Answer: d) Railway Board

Question 26

What should be added to the cost of stores in all cases of direct sales mentioned?

a) Handling charges
b) Tax charges
c) Freight at public rates and incidental charges
d) Discounted rates

Answer: c) Freight at public rates and incidental charges

Question 27

In which cases may direct sales of stores with normal stock be made?

a) Only when there is excess stock
b) To meet emergent needs of other Government Departments, railways, or local authorities
c) When there is a storage issue
d) When they are close to expiration

Answer: b) To meet emergent needs of other Government Departments, railways, or local authorities

Question 28

What is required for delivery of material sold?

a) Written permission from the General Manager
b) Production of receipt for payment of the sale value
c) A signed contract
d) Approval from the Controller of Stores

Answer: b) Production of receipt for payment of the sale value

 

******

Comments

Post a Comment

Popular posts from this blog

Indian Railway Codes and Manuals-The Railway Servants Conduct Rules 1966.

Image
  THE RAILWAY SERVICES (CONDUCT) RULES, 1966 1.Short title. – (1) These rules may be called the Railway Services (Conduct) Rules1966. (2) They shall come into force at once. 2. Definition. - In these rules, unless the context otherwise requires- (a) ‘Government’ means, in relation to – (i) gazetted officers holding posts in the Railway Board, the President; (ii) other gazetted officers, the Railway Board; (iii) non-gazetted officers, in the Railway Board, the Secretary, Railway Board; (iv) other non-gazetted officers in offices directly under the administrative control of the Railway Board, the Heads of the offices concerned; and (v) other non-gazetted officers, the General Managers of the Railway Administrations concerned: Provided that for purposes of sub-rules (2) and (3) of rule 5, sub-rule (i)of rule 8, sub-rule (i) of rule 10, rule 12, rule 14, sub-rules (1) of rule 15, sub-rule (3) of rule 16, sub-rule (1) of rule 19 and rule 21, ‘Government’ means the Ra...
Read more

Indian Railway Codes and Manuals-THE RAILWAY SERVANTS (DISCIPLINE & APPEAL) RULES, 1968 (D&AR)

Image
  THE RAILWAY SERVANTS (DISCIPLINE & APPEAL) RULES, 1968 PART – I GENERAL 2. Definitions - (1) In these rules, unless the context otherwise requires - (a) 'appointing authority' in relation to a Railway servant means - (i) the authority empowered to make appointments to the Service of which the Railway servant is, for the time being, a member or to the grade of the Service in which the Railway servant is, for the time being, included, or (ii) the authority empowered to make appointments to the post which the Railway servant, for the time being holds, or (iii) the authority which appointed the Railway servant to such Service, grade or post, as the case may be, or (iv) where the Railway servant having been a permanent member of any other Service or having substantively held any other permanent post, has been in continuous employment under the Ministry of Railways, the authority which appointed him to that Service or to any grade in that Service or to that post; whicheve...
Read more

Indian Railway Codes and Manuals-Accounts code- Vol-II-Chapter-34 (XXXIV)

Image
  Chapter No. XXXIV CHECK OF TRAFFIC RELATING TO RAILWAYS MATERIALS AND STORES   3401 Returns checked by Accounts Office -This chapter deals with the check and accounting etc. of the following in respect of "Local/Through traffic relating to railway materials and stores for carriage by goods trains on the authority of Departmental Credit Notes. (1) Departmental Credit Notes (COM/C-39 ); (2) Paid statement of Railway Materials and Stores forwarded Local (COM/R. 4 Revised); (3) Paid statement of Railway Materials and Stores forwarded (Through) (COM/R. 5 Revised); (4) Invoices/ Accounts Foil of RMC entries ; (5) Machine Prepared abstract of Railway Materials and Stores received Local (COM/R. 2 Revised); (6) Machine Prepared abstract of Railway Materials and Stores received Through (COM/R. 3 Revised); (7) Carriage bills/Transfer certificate for railway material and stores. 3402 Receipt of Accounts foil of Departmental Credit Note for booking of Railway Materi...
Read more

Indian Railway Codes and Manuals-Accounts Code-Chapter-8 (VIII)

Image
CHAPTER VIII INTERNAL CHECK A. SCOPE AND METHOD OF INTERNAL CHECK 801. Internal Check - The check exercised by the Accounts Officer on the financial transactions of the railway on behalf of the Railway Administration is called internal check. It is so called to distinguish it from the audit conducted by the Chief Auditor of the Railway on behalf of the Comptroller and Auditor General. The internal check should be conducted with reference to- (a) d Rules and orders issued by the President , the Railway Board, General Managers of Railways and other subordinate authorities to whom the power to issue rules or orders has been delegated; (b) the instructions contained in this and other Indian Railway Codes and any further instructions issued from time to time by the Railway Board; and (c) the recognised standards of financial propriety vide paragraph 116 of Financial Code. 802. Unless an exception is specially permitted in any particular case. All transactions, whether relating to receipts o...
Read more

Indian Railway Codes and Manuals-Accounts code- Vol-II-Chapter-32 (XXXII)

Image
  Chapter XXXII The Traffic Book 3201 Scope of Traffic Book: The Traffic Book is a compilation which collects and brings to account, under the prescribed heads Coaching, Goods and Sundry Other Earnings, the whole of the traffic earning of a railway, both Local and Through, whether accrued at stations or otherwise. It records the progress of realization of these earnings, the results of apportionment of traffic interchanged with Other Railways and Deposit Private Companies (NGR, JV including SPVs etc) and the progress in the settlement of the balances on these accounts. 3202 Parts of the Traffic Book. The Traffic Book consists of four distinct parts, viz a) Station Accounts: b) Adjustment or Division Sheets or Net Result of Apportionment on the basis of Matrix generated through CAS c) Ledger account of the Home Line; and Abstract of Earnings and Statement of Balances. 3203 Traffic Book, Part A The earning accrued at stations, for the realization of which the home railway is ...
Read more

Indian Railway Codes and Manuals-Accounts code- Vol-II-Chapter-33 (XXXIII)

Image
  Chapter XXXIII Inspection of Station Accounts 3301 The preceding chapters deal with the check and counting of returns which are submitted by the stations to the Accounts Office. The check of initial records of accounts maintained at stations, which do not come under the scrutiny of the Accounts Office, is carried out by the Travelling Inspectors of Station Accounts who are also responsible to check that the returns submitted by stations to the Accounts Office have been correctly prepared and agree with the initial records maintained at the stations. Travelling Inspectors of Station Accounts or a Cell specifically created in the Traffic Accounts office may be given requisite access and responsibility for checking of online transactions of different Systems such as PRS/FOIS/UTS/PMS Terminals with some specific report generation eg., Exceptional report of missing Roll continuity. Short remittance. Delayed remittance. Distance Masters Junction distance table Commodity...
Read more

Indian Railway Codes and Manuals-Establishment code- Vol-I-Chapter-5 (V)

Image
  Chapter 5 Leave Rules   501.   Short title. – These rules may be called the Railway Services (Liberalised Leave) Rules, 1949.   502.   Extent of application. – These rules shall apply to (i) Railway servants appointed on or after 1st February 1949; (ii) Railway servants appointed prior to 1st February 1949 who have elected to be governed by these rules; and (iii) others who are brought under these rules by special orders; (iv) a temporary Railway servant who has completed 3 years continuous service shall be entitled, from the date of completion of 3 years continuous service, to the same conditions of service in respect of question of leave (including leave salary) as he would have been entitled to if he held a lien on the post in which he was initially appointed. 502-A.    Definitions                     (1)        In ...
Read more

Indian Railway Codes and Manuals-Accounts Code-Chapter-9 (IX)

Image
                                                                                                                                                                                                  CHAPTER IX                                                                                     ...
Read more

Indian Railway Codes and Manuals-Stores code- Vol-II-Chapter-19 (XIX)

Image
  CHAPTER XIX ENGINEERING PLANT RESERVE Custody, Receipt and Issue 1901.  Object of a Reserve.-—In order to avoid losses from forced sales of serviceable and useful plant left over from special works which is likely to be required for future special works, an "Engineering Plant Reserve" may be created on each railway, with the previous sanction of the Railway Board, who will fix the maximum financial limit of such reserve. 1902.  Nature of Plant in Reserve Stock.—The Engineering Reserve would include items of construction plant of the following description.— 1. Air Compressors 2. Air receivers 3. Boilers 4. Boring Plant, special, hand and power driven 5. Concrete mixing machine 6. Cranes (derrick scotch) 7. Dregers, crab 8. Drilling machine, hand or power drives 9. Drilling machines, pneumatic 10. Driving Gear 11. Engines, portable, steam 12. Engines, internal combustion 13. Engines, locomotive, 2 feet gauge 14. Gantries for girder erect...
Read more

Indian Railway Codes and Manuals-Accounts Code-Chapter-1 (I)

Image
                                                                                         ACCOUNTS CODE VOL-I (1)                                                   CHAPTER-1(I) DEPARTMENTAL REGULATIONS 101 Functions of the Accounts Department. - The Accounts Department of a Railway Administration is mainly responsible for :- ( a) Keeping the accounts of the railway in accordance with the prescribed rules: (b) The check with reference to rules or orders (Known as “Internal Check”) of transactions affecting the receipts and expenditure of railway ; (c) Prompt settlement of proper claims against the railway ; (d) Tendering, as part of its importan...
Read more