Indian Railway Codes and Manuals-General Financial Rules-2017-Chapter- 5 (V) GFR-2017.
Chapter – 5
WORKS
Rule
130
Original
works means all new constructions, site preparation, additions and alterations
to existing works, special repairs to newly purchased or previously abandoned
buildings or structures, including remodelling or replacement. Minor works mean
works which add capital value to existing assets but do not create new assets.
Repair works means works undertaken to maintain building and fixtures. Works
will also include services or goods incidental or consequential to the original
or repair works.
Rule
131
Administrative
control of works includes: (i) assumption of full responsibility for
construction, maintenance and upkeep; (ii) proper utilization of buildings and
allied works; (iii) provision of funds for execution of these functions.
Rule
132
Powers
to sanction works. The powers delegated to various subordinate authorities to
accord administrative approval, sanction expenditure and reappropriate funds
for works are regulated by the Delegation of Financial Powers Rules, and other
orders contained in the respective departmental regulations.
Rule
133 (1)
A
Ministry or Department at its discretion may directly execute repair works
estimated to cost up to Rupees Thirty Lakhs after following due procedure
indicated in Rule 139, 159 & 160.
Rule
133 (2)
A
Ministry or Department may, at its discretion, assign repair works estimated to
cost above Rupees thirty Lakhs and original/minor works of any value to any
Public Works Organisation (PWO) such as Central Public Works Department (CPWD),
State Public Works Department, others Central Government organisations
authorised to carry out civil or electrical works such as Military Engineering
Service (MES), Border Roads Organisation (BRO), etc. or Ministry/Department’s
construction wings of Ministries of Railways, Defence, Environment &
Forests, Information & Broadcasting and Departments of Posts, and Space
etc.
Rule
133 (3) As an alternative to 133(2), a Ministry or Department may award repair
works estimated to cost above Rupees thirty Lakhs and original works of any
value to: (i) any Public Sector Undertaking set up by the Central or State
Government to carry out civil or electrical works or (ii) to any other Central/
State Government organisation /PSU which may be notified by the Ministry of
Urban Development (MoUD) for such purpose after evaluating their financial
strength and technical competence. For the award of work under this sub-rule,
the Ministry/ Department shall ensure competition among such PSUs/
Organisations. This competition shall be essentially on the lump sum service
charges to be claimed for execution of work. In exceptional cases, for award of
work under (i) and (ii) above, on nomination basis, the conditions contained in
Rule 194 would apply. The work under these circumstances shall also be awarded
only on the basis of lump sum service charge
Rule
134
Work
under the administrative control of the Public Works Departments. Works not
specifically allotted to any Ministry or Department shall be included in the Grants
for Civil Works to be administered by Central Public Works Department. No such
work may be financed partly from funds provided in departmental budget and
partly from the budget for Civil works as mentioned above.
Rule
135 (1)
General
Rules. Subject to the observance of these general rules, (including Rule
144)the initiation, authorization and execution of works allotted to a
particular Ministry or Department shall be regulated by detailed rules and
orders contained in the respective departmental regulations and by other
special orders applicable to them. Rule
135
(2)
Ministry
or Department shall put in place, as far as possible, empowered project teams
for all large value projects and these teams should be tasked only with project
execution and not given other operational duties.
Rule
136 (1)
No
works shall be commenced or liability incurred in connection with it until: (i)
administrative approval has been obtained from the appropriate authority in
each case. (ii) sanction to incur expenditure has been obtained from the
competent authority. (iii) a properly detailed design has been sanctioned;
while designing the projects etc, principles of Life Cycle cost may also be
considered. (iv) estimates containing the detailed specifications and quantities
of various items have been prepared on the basis of the Schedule of Rates
maintained by CPWD or other Public Works Organisations and sanctioned. (v)
funds to cover the charge during the year have been provided by competent
authority. (vi) tenders invited and processed in accordance with rules. (vii) a
Work Order issued. Rule
136
(2)
On
grounds of urgency or otherwise, if it becomes necessary to carry out a work or
incur a liability under circumstances when the provisions set out under sub
rule 1 of rule 136 cannot be complied with, the concerned executive officer may
do so on his own judgment and responsibility. Simultaneously, he should
initiate action to obtain approval from the competent authority and also to
intimate the concerned Accounts Officer.
Rule
136 (3)
Any
development of a project considered necessary while a work is in progress,
which is not contingent on the execution of work as first sanctioned, shall
have to be covered by a supplementary estimate.
Rule
137
For
purpose of approval and sanctions, a group of works which forms one project,
shall be considered as one work. The necessity for obtaining approval or
sanction of higher authority to a project which consists of such a group of
work should not be avoided because of the fact that the cost of each particular
work in the project is within the powers of such approval or sanction of a
lower authority. This provision, however, shall not apply in case of works of
similar nature which are independent of each other.
Rule
138
Any
anticipated or actual savings from a sanctioned estimate for a definite
project, shall not, without special authority, be applied to carry out
additional work not contemplated in the original project.
Rule
139
Procedure
for Execution of Works. The broad procedure to be followed by a Ministry or
Department for execution of works under its own arrangements shall be as under
:- (i) the detailed procedure relating to expenditure on such works shall be
prescribed by departmental regulations framed in consultation with the Accounts
Officer, generally based on the procedures and the principles underlying the
financial and accounting rules prescribed for similar works carried out by the
Central Public Works Department (CPWD); (ii) preparation of detailed design and
estimates shall precede any sanction for works; (iii) no work shall be
undertaken before Issue of Administrative Approval and Expenditure Sanction by
the competent Authority on the basis of estimates framed; (iv) Open tenders
will be called for works costing Rs. Five lakh to Rs. Thirty lakh; (v) limited
tenders will be called for works costing less than Rupees five lakhs; (vi)
execution of Contract Agreement or Award of work should be done before
commencement of the work; (vii) final payment for work shall be made only on
the Personal Certificate of the Officer-in-charge of execution of the work in
the format given below: “I …... Executing Officer of (Name of the Work), am
personally satisfied that the work has been executed as per the specifications
laid down in the Contract Agreement and the workmanship is up to the standards
followed in the Industry.”
Rule
140
For
original/minor works and repair works entrusted as per Rule 133(2) or Rule
133(3), the Administrative Approval and Expenditure Sanction shall be accorded
and funds allotted by the concerned authority under these rules and in
accordance with the Delegation of Financial Power Rules. The Public Works
Organisation or the Public Sector Undertaking or any Organization allotted work shall then execute
the work entrusted to it in accordance with the rules and procedures prescribed
in that organisation. A Memorandum of Understanding (MoU) may be drawn with
Public Works Organisation or the Public Sector Undertaking for proper execution
of work.
Rule
141
Review
of Projects. After a project costing Rs. 100 crore or above is approved, the
Administrative Ministry or Department will set up a Review Committee consisting
of a r e p r e s e n t a t i v e e a c h f r o m t h e Administrative Ministry,
Finance (Internal Finance Wing) and the Executing Agency to review the progress
of the work. The Review Committee shall have the powers to accept variation
within 10% of the approved estimates. For works costing less than Rs. 100
crore, it will be at the discretion of the Administrative Ministry/Department
to set up a suitable mechanism for review and acceptance of variation within
10% of the approved estimates.
Multiple choice questions:
1. What is defined as "original
works" according to Rule 130?
- A) Minor works that add capital value to existing
assets
- B) Works undertaken to maintain buildings and fixtures
- C) All new constructions, site preparation, additions,
alterations, and special repairs
- D) Services or goods incidental to the original works
Answer: C) All new constructions, site preparation, additions,
alterations, and special repairs
2. What does Rule 131 include in the
administrative control of works?
- A) The design and procurement of materials
- B) Full responsibility for construction, maintenance,
and upkeep
- C) Financial audits and reports
- D) Compliance with international standards
Answer: B) Full responsibility for construction, maintenance, and
upkeep
3. According to Rule 132, the powers
to sanction works are regulated by:
- A) National Construction Standards
- B) Delegation of Financial Powers Rules and
departmental regulations
- C) International Building Codes
- D) Environmental Protection Guidelines
Answer: B) Delegation of Financial Powers Rules and departmental
regulations
4. What is the maximum cost for
repair works that a Ministry or Department may directly execute according to
Rule 133 (1)?
- A) Rupees Ten Lakhs
- B) Rupees Twenty Lakhs
- C) Rupees Thirty Lakhs
- D) Rupees Fifty Lakhs
Answer: C) Rupees Thirty Lakhs
5. For repair works estimated to
cost above Rupees Thirty Lakhs, a Ministry or Department may assign the work
to:
- A) Any private contractor
- B) Any Public Works Organisation or Public Sector
Undertaking
- C) Only the Central Public Works Department
- D) A non-governmental agency
Answer: B) Any Public Works Organisation or Public Sector
Undertaking
6. What must be ensured when
awarding repair works estimated to cost above Rupees Thirty Lakhs to PSUs or
organizations under Rule 133 (3)?
- A) They must be awarded without competition
- B) They must ensure competition based on lump sum
service charges
- C) They must be awarded on a cost-plus basis
- D) They must avoid competition to expedite the process
Answer: B) They must ensure competition based on lump sum service
charges
7. According to Rule 134, works not
specifically allotted to any Ministry or Department shall be included in:
- A) The departmental budget
- B) The Grants for Civil Works administered by the
Central Public Works Department
- C) The local municipal budget
- D) The annual financial statement
Answer: B) The Grants for Civil Works administered by the Central
Public Works Department
8. What should a Ministry or
Department do for all large value projects as per Rule 135 (2)?
- A) Assign them to external consultants
- B) Set up empowered project teams tasked only with
project execution
- C) Merge them with ongoing projects
- D) Reduce the project's scope
Answer: B) Set up empowered project teams tasked only with project
execution
9. Before commencing any work, which
of the following is NOT a requirement according to Rule 136 (1)?
- A) Administrative approval
- B) Expenditure sanction from the competent authority
- C) Preliminary environmental impact assessment
- D) Detailed design and estimate preparation
Answer: C) Preliminary environmental impact assessment
10. If the provisions of Rule 136
(1) cannot be complied with due to urgency, the executive officer:
- A) Must halt the project until all requirements are met
- B) May proceed on judgment and responsibility, then
seek approval
- C) Should report the issue to the local government
authorities
- D) Must reassign the project to a different department
Answer: B) May proceed on judgment and responsibility, then seek
approval
11. For any additional work not
contemplated in the original project, what must be done according to Rule 138?
- A) It should be included in the existing estimate
without approval
- B) It should be covered by a supplementary estimate
- C) It should be financed through external funding
- D) It should be deferred until the next financial year
Answer: B) It should be covered by a supplementary estimate
12. What is the procedure for
executing works as outlined in Rule 139?
- A) Follow the procedures based on international
construction standards
- B) Adhere to detailed departmental regulations and
principles similar to CPWD
- C) Complete the works based on informal agreements with
contractors
- D) Begin execution based on verbal instructions from
higher authorities
Answer: B) Adhere to detailed departmental regulations and
principles similar to CPWD
13. For original/minor and repair
works entrusted under Rule 133 (2) or Rule 133 (3), the Administrative Approval
and Expenditure Sanction must be accorded by:
- A) The local government
- B) The concerned authority under these rules and
Delegation of Financial Power Rules
- C) The project manager
- D) The central planning committee
Answer: B) The concerned authority under these rules and Delegation
of Financial Power Rules
14. What is required after a project
costing Rs. 100 crore or more is approved, according to Rule 141?
- A) A special audit by an external firm
- B) Establishment of a Review Committee to monitor
progress and accept variations
- C) Public announcement of the project details
- D) Immediate execution without further review
Answer: B) Establishment of a Review Committee to monitor progress
and accept variations
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