Indian Railway Codes and Manuals-General Financial Rules-2017-Chapter- 5 (V) GFR-2017.

 


Chapter – 5

WORKS

Rule 130

Original works means all new constructions, site preparation, additions and alterations to existing works, special repairs to newly purchased or previously abandoned buildings or structures, including remodelling or replacement. Minor works mean works which add capital value to existing assets but do not create new assets. Repair works means works undertaken to maintain building and fixtures. Works will also include services or goods incidental or consequential to the original or repair works.

Rule 131

Administrative control of works includes: (i) assumption of full responsibility for construction, maintenance and upkeep; (ii) proper utilization of buildings and allied works; (iii) provision of funds for execution of these functions.

Rule 132

Powers to sanction works. The powers delegated to various subordinate authorities to accord administrative approval, sanction expenditure and reappropriate funds for works are regulated by the Delegation of Financial Powers Rules, and other orders contained in the respective departmental regulations.

Rule 133 (1)

A Ministry or Department at its discretion may directly execute repair works estimated to cost up to Rupees Thirty Lakhs after following due procedure indicated in Rule 139, 159 & 160.

Rule 133 (2)

A Ministry or Department may, at its discretion, assign repair works estimated to cost above Rupees thirty Lakhs and original/minor works of any value to any Public Works Organisation (PWO) such as Central Public Works Department (CPWD), State Public Works Department, others Central Government organisations authorised to carry out civil or electrical works such as Military Engineering Service (MES), Border Roads Organisation (BRO), etc. or Ministry/Department’s construction wings of Ministries of Railways, Defence, Environment & Forests, Information & Broadcasting and Departments of Posts, and Space etc.

Rule 133 (3) As an alternative to 133(2), a Ministry or Department may award repair works estimated to cost above Rupees thirty Lakhs and original works of any value to: (i) any Public Sector Undertaking set up by the Central or State Government to carry out civil or electrical works or (ii) to any other Central/ State Government organisation /PSU which may be notified by the Ministry of Urban Development (MoUD) for such purpose after evaluating their financial strength and technical competence. For the award of work under this sub-rule, the Ministry/ Department shall ensure competition among such PSUs/ Organisations. This competition shall be essentially on the lump sum service charges to be claimed for execution of work. In exceptional cases, for award of work under (i) and (ii) above, on nomination basis, the conditions contained in Rule 194 would apply. The work under these circumstances shall also be awarded only on the basis of lump sum service charge

Rule 134

Work under the administrative control of the Public Works Departments. Works not specifically allotted to any Ministry or Department shall be included in the Grants for Civil Works to be administered by Central Public Works Department. No such work may be financed partly from funds provided in departmental budget and partly from the budget for Civil works as mentioned above.

Rule 135 (1)

General Rules. Subject to the observance of these general rules, (including Rule 144)the initiation, authorization and execution of works allotted to a particular Ministry or Department shall be regulated by detailed rules and orders contained in the respective departmental regulations and by other special orders applicable to them. Rule

135 (2)

Ministry or Department shall put in place, as far as possible, empowered project teams for all large value projects and these teams should be tasked only with project execution and not given other operational duties.

Rule 136 (1)

No works shall be commenced or liability incurred in connection with it until: (i) administrative approval has been obtained from the appropriate authority in each case. (ii) sanction to incur expenditure has been obtained from the competent authority. (iii) a properly detailed design has been sanctioned; while designing the projects etc, principles of Life Cycle cost may also be considered. (iv) estimates containing the detailed specifications and quantities of various items have been prepared on the basis of the Schedule of Rates maintained by CPWD or other Public Works Organisations and sanctioned. (v) funds to cover the charge during the year have been provided by competent authority. (vi) tenders invited and processed in accordance with rules. (vii) a Work Order issued. Rule

 

 

136 (2)

On grounds of urgency or otherwise, if it becomes necessary to carry out a work or incur a liability under circumstances when the provisions set out under sub rule 1 of rule 136 cannot be complied with, the concerned executive officer may do so on his own judgment and responsibility. Simultaneously, he should initiate action to obtain approval from the competent authority and also to intimate the concerned Accounts Officer.

Rule 136 (3)

Any development of a project considered necessary while a work is in progress, which is not contingent on the execution of work as first sanctioned, shall have to be covered by a supplementary estimate.

Rule 137

For purpose of approval and sanctions, a group of works which forms one project, shall be considered as one work. The necessity for obtaining approval or sanction of higher authority to a project which consists of such a group of work should not be avoided because of the fact that the cost of each particular work in the project is within the powers of such approval or sanction of a lower authority. This provision, however, shall not apply in case of works of similar nature which are independent of each other.

Rule 138

Any anticipated or actual savings from a sanctioned estimate for a definite project, shall not, without special authority, be applied to carry out additional work not contemplated in the original project.

Rule 139

Procedure for Execution of Works. The broad procedure to be followed by a Ministry or Department for execution of works under its own arrangements shall be as under :- (i) the detailed procedure relating to expenditure on such works shall be prescribed by departmental regulations framed in consultation with the Accounts Officer, generally based on the procedures and the principles underlying the financial and accounting rules prescribed for similar works carried out by the Central Public Works Department (CPWD); (ii) preparation of detailed design and estimates shall precede any sanction for works; (iii) no work shall be undertaken before Issue of Administrative Approval and Expenditure Sanction by the competent Authority on the basis of estimates framed; (iv) Open tenders will be called for works costing Rs. Five lakh to Rs. Thirty lakh; (v) limited tenders will be called for works costing less than Rupees five lakhs; (vi) execution of Contract Agreement or Award of work should be done before commencement of the work; (vii) final payment for work shall be made only on the Personal Certificate of the Officer-in-charge of execution of the work in the format given below: “I …... Executing Officer of (Name of the Work), am personally satisfied that the work has been executed as per the specifications laid down in the Contract Agreement and the workmanship is up to the standards followed in the Industry.”

Rule 140

For original/minor works and repair works entrusted as per Rule 133(2) or Rule 133(3), the Administrative Approval and Expenditure Sanction shall be accorded and funds allotted by the concerned authority under these rules and in accordance with the Delegation of Financial Power Rules. The Public Works Organisation or the Public Sector Undertaking or any  Organization allotted work shall then execute the work entrusted to it in accordance with the rules and procedures prescribed in that organisation. A Memorandum of Understanding (MoU) may be drawn with Public Works Organisation or the Public Sector Undertaking for proper execution of work.

Rule 141

Review of Projects. After a project costing Rs. 100 crore or above is approved, the Administrative Ministry or Department will set up a Review Committee consisting of a r e p r e s e n t a t i v e e a c h f r o m t h e Administrative Ministry, Finance (Internal Finance Wing) and the Executing Agency to review the progress of the work. The Review Committee shall have the powers to accept variation within 10% of the approved estimates. For works costing less than Rs. 100 crore, it will be at the discretion of the Administrative Ministry/Department to set up a suitable mechanism for review and acceptance of variation within 10% of the approved estimates.

Multiple choice questions:

1. What is defined as "original works" according to Rule 130?

  • A) Minor works that add capital value to existing assets
  • B) Works undertaken to maintain buildings and fixtures
  • C) All new constructions, site preparation, additions, alterations, and special repairs
  • D) Services or goods incidental to the original works

Answer: C) All new constructions, site preparation, additions, alterations, and special repairs

2. What does Rule 131 include in the administrative control of works?

  • A) The design and procurement of materials
  • B) Full responsibility for construction, maintenance, and upkeep
  • C) Financial audits and reports
  • D) Compliance with international standards

Answer: B) Full responsibility for construction, maintenance, and upkeep

3. According to Rule 132, the powers to sanction works are regulated by:

  • A) National Construction Standards
  • B) Delegation of Financial Powers Rules and departmental regulations
  • C) International Building Codes
  • D) Environmental Protection Guidelines

Answer: B) Delegation of Financial Powers Rules and departmental regulations

4. What is the maximum cost for repair works that a Ministry or Department may directly execute according to Rule 133 (1)?

  • A) Rupees Ten Lakhs
  • B) Rupees Twenty Lakhs
  • C) Rupees Thirty Lakhs
  • D) Rupees Fifty Lakhs

Answer: C) Rupees Thirty Lakhs

5. For repair works estimated to cost above Rupees Thirty Lakhs, a Ministry or Department may assign the work to:

  • A) Any private contractor
  • B) Any Public Works Organisation or Public Sector Undertaking
  • C) Only the Central Public Works Department
  • D) A non-governmental agency

Answer: B) Any Public Works Organisation or Public Sector Undertaking

6. What must be ensured when awarding repair works estimated to cost above Rupees Thirty Lakhs to PSUs or organizations under Rule 133 (3)?

  • A) They must be awarded without competition
  • B) They must ensure competition based on lump sum service charges
  • C) They must be awarded on a cost-plus basis
  • D) They must avoid competition to expedite the process

Answer: B) They must ensure competition based on lump sum service charges

7. According to Rule 134, works not specifically allotted to any Ministry or Department shall be included in:

  • A) The departmental budget
  • B) The Grants for Civil Works administered by the Central Public Works Department
  • C) The local municipal budget
  • D) The annual financial statement

Answer: B) The Grants for Civil Works administered by the Central Public Works Department

8. What should a Ministry or Department do for all large value projects as per Rule 135 (2)?

  • A) Assign them to external consultants
  • B) Set up empowered project teams tasked only with project execution
  • C) Merge them with ongoing projects
  • D) Reduce the project's scope

Answer: B) Set up empowered project teams tasked only with project execution

9. Before commencing any work, which of the following is NOT a requirement according to Rule 136 (1)?

  • A) Administrative approval
  • B) Expenditure sanction from the competent authority
  • C) Preliminary environmental impact assessment
  • D) Detailed design and estimate preparation

Answer: C) Preliminary environmental impact assessment

10. If the provisions of Rule 136 (1) cannot be complied with due to urgency, the executive officer:

  • A) Must halt the project until all requirements are met
  • B) May proceed on judgment and responsibility, then seek approval
  • C) Should report the issue to the local government authorities
  • D) Must reassign the project to a different department

Answer: B) May proceed on judgment and responsibility, then seek approval

11. For any additional work not contemplated in the original project, what must be done according to Rule 138?

  • A) It should be included in the existing estimate without approval
  • B) It should be covered by a supplementary estimate
  • C) It should be financed through external funding
  • D) It should be deferred until the next financial year

Answer: B) It should be covered by a supplementary estimate

12. What is the procedure for executing works as outlined in Rule 139?

  • A) Follow the procedures based on international construction standards
  • B) Adhere to detailed departmental regulations and principles similar to CPWD
  • C) Complete the works based on informal agreements with contractors
  • D) Begin execution based on verbal instructions from higher authorities

Answer: B) Adhere to detailed departmental regulations and principles similar to CPWD

13. For original/minor and repair works entrusted under Rule 133 (2) or Rule 133 (3), the Administrative Approval and Expenditure Sanction must be accorded by:

  • A) The local government
  • B) The concerned authority under these rules and Delegation of Financial Power Rules
  • C) The project manager
  • D) The central planning committee

Answer: B) The concerned authority under these rules and Delegation of Financial Power Rules

14. What is required after a project costing Rs. 100 crore or more is approved, according to Rule 141?

  • A) A special audit by an external firm
  • B) Establishment of a Review Committee to monitor progress and accept variations
  • C) Public announcement of the project details
  • D) Immediate execution without further review

Answer: B) Establishment of a Review Committee to monitor progress and accept variations

****** 


Comments

Post a Comment

Popular posts from this blog

Indian Railway Codes and Manuals-The Railway Servants Conduct Rules 1966.

Image
  THE RAILWAY SERVICES (CONDUCT) RULES, 1966 1.Short title. – (1) These rules may be called the Railway Services (Conduct) Rules1966. (2) They shall come into force at once. 2. Definition. - In these rules, unless the context otherwise requires- (a) ‘Government’ means, in relation to – (i) gazetted officers holding posts in the Railway Board, the President; (ii) other gazetted officers, the Railway Board; (iii) non-gazetted officers, in the Railway Board, the Secretary, Railway Board; (iv) other non-gazetted officers in offices directly under the administrative control of the Railway Board, the Heads of the offices concerned; and (v) other non-gazetted officers, the General Managers of the Railway Administrations concerned: Provided that for purposes of sub-rules (2) and (3) of rule 5, sub-rule (i)of rule 8, sub-rule (i) of rule 10, rule 12, rule 14, sub-rules (1) of rule 15, sub-rule (3) of rule 16, sub-rule (1) of rule 19 and rule 21, ‘Government’ means the Ra...
Read more

Indian Railway Codes and Manuals-THE RAILWAY SERVANTS (DISCIPLINE & APPEAL) RULES, 1968 (D&AR)

Image
  THE RAILWAY SERVANTS (DISCIPLINE & APPEAL) RULES, 1968 PART – I GENERAL 2. Definitions - (1) In these rules, unless the context otherwise requires - (a) 'appointing authority' in relation to a Railway servant means - (i) the authority empowered to make appointments to the Service of which the Railway servant is, for the time being, a member or to the grade of the Service in which the Railway servant is, for the time being, included, or (ii) the authority empowered to make appointments to the post which the Railway servant, for the time being holds, or (iii) the authority which appointed the Railway servant to such Service, grade or post, as the case may be, or (iv) where the Railway servant having been a permanent member of any other Service or having substantively held any other permanent post, has been in continuous employment under the Ministry of Railways, the authority which appointed him to that Service or to any grade in that Service or to that post; whicheve...
Read more

Indian Railway Codes and Manuals-Accounts code- Vol-II-Chapter-34 (XXXIV)

Image
  Chapter No. XXXIV CHECK OF TRAFFIC RELATING TO RAILWAYS MATERIALS AND STORES   3401 Returns checked by Accounts Office -This chapter deals with the check and accounting etc. of the following in respect of "Local/Through traffic relating to railway materials and stores for carriage by goods trains on the authority of Departmental Credit Notes. (1) Departmental Credit Notes (COM/C-39 ); (2) Paid statement of Railway Materials and Stores forwarded Local (COM/R. 4 Revised); (3) Paid statement of Railway Materials and Stores forwarded (Through) (COM/R. 5 Revised); (4) Invoices/ Accounts Foil of RMC entries ; (5) Machine Prepared abstract of Railway Materials and Stores received Local (COM/R. 2 Revised); (6) Machine Prepared abstract of Railway Materials and Stores received Through (COM/R. 3 Revised); (7) Carriage bills/Transfer certificate for railway material and stores. 3402 Receipt of Accounts foil of Departmental Credit Note for booking of Railway Materi...
Read more

Indian Railway Codes and Manuals-Accounts Code-Chapter-8 (VIII)

Image
CHAPTER VIII INTERNAL CHECK A. SCOPE AND METHOD OF INTERNAL CHECK 801. Internal Check - The check exercised by the Accounts Officer on the financial transactions of the railway on behalf of the Railway Administration is called internal check. It is so called to distinguish it from the audit conducted by the Chief Auditor of the Railway on behalf of the Comptroller and Auditor General. The internal check should be conducted with reference to- (a) d Rules and orders issued by the President , the Railway Board, General Managers of Railways and other subordinate authorities to whom the power to issue rules or orders has been delegated; (b) the instructions contained in this and other Indian Railway Codes and any further instructions issued from time to time by the Railway Board; and (c) the recognised standards of financial propriety vide paragraph 116 of Financial Code. 802. Unless an exception is specially permitted in any particular case. All transactions, whether relating to receipts o...
Read more

Indian Railway Codes and Manuals-Accounts code- Vol-II-Chapter-32 (XXXII)

Image
  Chapter XXXII The Traffic Book 3201 Scope of Traffic Book: The Traffic Book is a compilation which collects and brings to account, under the prescribed heads Coaching, Goods and Sundry Other Earnings, the whole of the traffic earning of a railway, both Local and Through, whether accrued at stations or otherwise. It records the progress of realization of these earnings, the results of apportionment of traffic interchanged with Other Railways and Deposit Private Companies (NGR, JV including SPVs etc) and the progress in the settlement of the balances on these accounts. 3202 Parts of the Traffic Book. The Traffic Book consists of four distinct parts, viz a) Station Accounts: b) Adjustment or Division Sheets or Net Result of Apportionment on the basis of Matrix generated through CAS c) Ledger account of the Home Line; and Abstract of Earnings and Statement of Balances. 3203 Traffic Book, Part A The earning accrued at stations, for the realization of which the home railway is ...
Read more

Indian Railway Codes and Manuals-Accounts code- Vol-II-Chapter-33 (XXXIII)

Image
  Chapter XXXIII Inspection of Station Accounts 3301 The preceding chapters deal with the check and counting of returns which are submitted by the stations to the Accounts Office. The check of initial records of accounts maintained at stations, which do not come under the scrutiny of the Accounts Office, is carried out by the Travelling Inspectors of Station Accounts who are also responsible to check that the returns submitted by stations to the Accounts Office have been correctly prepared and agree with the initial records maintained at the stations. Travelling Inspectors of Station Accounts or a Cell specifically created in the Traffic Accounts office may be given requisite access and responsibility for checking of online transactions of different Systems such as PRS/FOIS/UTS/PMS Terminals with some specific report generation eg., Exceptional report of missing Roll continuity. Short remittance. Delayed remittance. Distance Masters Junction distance table Commodity...
Read more

Indian Railway Codes and Manuals-Establishment code- Vol-I-Chapter-5 (V)

Image
  Chapter 5 Leave Rules   501.   Short title. – These rules may be called the Railway Services (Liberalised Leave) Rules, 1949.   502.   Extent of application. – These rules shall apply to (i) Railway servants appointed on or after 1st February 1949; (ii) Railway servants appointed prior to 1st February 1949 who have elected to be governed by these rules; and (iii) others who are brought under these rules by special orders; (iv) a temporary Railway servant who has completed 3 years continuous service shall be entitled, from the date of completion of 3 years continuous service, to the same conditions of service in respect of question of leave (including leave salary) as he would have been entitled to if he held a lien on the post in which he was initially appointed. 502-A.    Definitions                     (1)        In ...
Read more

Indian Railway Codes and Manuals-Accounts Code-Chapter-9 (IX)

Image
                                                                                                                                                                                                  CHAPTER IX                                                                                     ...
Read more

Indian Railway Codes and Manuals-Stores code- Vol-II-Chapter-19 (XIX)

Image
  CHAPTER XIX ENGINEERING PLANT RESERVE Custody, Receipt and Issue 1901.  Object of a Reserve.-—In order to avoid losses from forced sales of serviceable and useful plant left over from special works which is likely to be required for future special works, an "Engineering Plant Reserve" may be created on each railway, with the previous sanction of the Railway Board, who will fix the maximum financial limit of such reserve. 1902.  Nature of Plant in Reserve Stock.—The Engineering Reserve would include items of construction plant of the following description.— 1. Air Compressors 2. Air receivers 3. Boilers 4. Boring Plant, special, hand and power driven 5. Concrete mixing machine 6. Cranes (derrick scotch) 7. Dregers, crab 8. Drilling machine, hand or power drives 9. Drilling machines, pneumatic 10. Driving Gear 11. Engines, portable, steam 12. Engines, internal combustion 13. Engines, locomotive, 2 feet gauge 14. Gantries for girder erect...
Read more

Indian Railway Codes and Manuals-Accounts Code-Chapter-1 (I)

Image
                                                                                         ACCOUNTS CODE VOL-I (1)                                                   CHAPTER-1(I) DEPARTMENTAL REGULATIONS 101 Functions of the Accounts Department. - The Accounts Department of a Railway Administration is mainly responsible for :- ( a) Keeping the accounts of the railway in accordance with the prescribed rules: (b) The check with reference to rules or orders (Known as “Internal Check”) of transactions affecting the receipts and expenditure of railway ; (c) Prompt settlement of proper claims against the railway ; (d) Tendering, as part of its importan...
Read more