Indian Railway Codes and Manuals-General Financial Rules-2017-Chapter- 5 (V) GFR-2017.

 


Chapter – 5

WORKS

Rule 130

Original works means all new constructions, site preparation, additions and alterations to existing works, special repairs to newly purchased or previously abandoned buildings or structures, including remodelling or replacement. Minor works mean works which add capital value to existing assets but do not create new assets. Repair works means works undertaken to maintain building and fixtures. Works will also include services or goods incidental or consequential to the original or repair works.

Rule 131

Administrative control of works includes: (i) assumption of full responsibility for construction, maintenance and upkeep; (ii) proper utilization of buildings and allied works; (iii) provision of funds for execution of these functions.

Rule 132

Powers to sanction works. The powers delegated to various subordinate authorities to accord administrative approval, sanction expenditure and reappropriate funds for works are regulated by the Delegation of Financial Powers Rules, and other orders contained in the respective departmental regulations.

Rule 133 (1)

A Ministry or Department at its discretion may directly execute repair works estimated to cost up to Rupees Thirty Lakhs after following due procedure indicated in Rule 139, 159 & 160.

Rule 133 (2)

A Ministry or Department may, at its discretion, assign repair works estimated to cost above Rupees thirty Lakhs and original/minor works of any value to any Public Works Organisation (PWO) such as Central Public Works Department (CPWD), State Public Works Department, others Central Government organisations authorised to carry out civil or electrical works such as Military Engineering Service (MES), Border Roads Organisation (BRO), etc. or Ministry/Department’s construction wings of Ministries of Railways, Defence, Environment & Forests, Information & Broadcasting and Departments of Posts, and Space etc.

Rule 133 (3) As an alternative to 133(2), a Ministry or Department may award repair works estimated to cost above Rupees thirty Lakhs and original works of any value to: (i) any Public Sector Undertaking set up by the Central or State Government to carry out civil or electrical works or (ii) to any other Central/ State Government organisation /PSU which may be notified by the Ministry of Urban Development (MoUD) for such purpose after evaluating their financial strength and technical competence. For the award of work under this sub-rule, the Ministry/ Department shall ensure competition among such PSUs/ Organisations. This competition shall be essentially on the lump sum service charges to be claimed for execution of work. In exceptional cases, for award of work under (i) and (ii) above, on nomination basis, the conditions contained in Rule 194 would apply. The work under these circumstances shall also be awarded only on the basis of lump sum service charge

Rule 134

Work under the administrative control of the Public Works Departments. Works not specifically allotted to any Ministry or Department shall be included in the Grants for Civil Works to be administered by Central Public Works Department. No such work may be financed partly from funds provided in departmental budget and partly from the budget for Civil works as mentioned above.

Rule 135 (1)

General Rules. Subject to the observance of these general rules, (including Rule 144)the initiation, authorization and execution of works allotted to a particular Ministry or Department shall be regulated by detailed rules and orders contained in the respective departmental regulations and by other special orders applicable to them. Rule

135 (2)

Ministry or Department shall put in place, as far as possible, empowered project teams for all large value projects and these teams should be tasked only with project execution and not given other operational duties.

Rule 136 (1)

No works shall be commenced or liability incurred in connection with it until: (i) administrative approval has been obtained from the appropriate authority in each case. (ii) sanction to incur expenditure has been obtained from the competent authority. (iii) a properly detailed design has been sanctioned; while designing the projects etc, principles of Life Cycle cost may also be considered. (iv) estimates containing the detailed specifications and quantities of various items have been prepared on the basis of the Schedule of Rates maintained by CPWD or other Public Works Organisations and sanctioned. (v) funds to cover the charge during the year have been provided by competent authority. (vi) tenders invited and processed in accordance with rules. (vii) a Work Order issued. Rule

 

 

136 (2)

On grounds of urgency or otherwise, if it becomes necessary to carry out a work or incur a liability under circumstances when the provisions set out under sub rule 1 of rule 136 cannot be complied with, the concerned executive officer may do so on his own judgment and responsibility. Simultaneously, he should initiate action to obtain approval from the competent authority and also to intimate the concerned Accounts Officer.

Rule 136 (3)

Any development of a project considered necessary while a work is in progress, which is not contingent on the execution of work as first sanctioned, shall have to be covered by a supplementary estimate.

Rule 137

For purpose of approval and sanctions, a group of works which forms one project, shall be considered as one work. The necessity for obtaining approval or sanction of higher authority to a project which consists of such a group of work should not be avoided because of the fact that the cost of each particular work in the project is within the powers of such approval or sanction of a lower authority. This provision, however, shall not apply in case of works of similar nature which are independent of each other.

Rule 138

Any anticipated or actual savings from a sanctioned estimate for a definite project, shall not, without special authority, be applied to carry out additional work not contemplated in the original project.

Rule 139

Procedure for Execution of Works. The broad procedure to be followed by a Ministry or Department for execution of works under its own arrangements shall be as under :- (i) the detailed procedure relating to expenditure on such works shall be prescribed by departmental regulations framed in consultation with the Accounts Officer, generally based on the procedures and the principles underlying the financial and accounting rules prescribed for similar works carried out by the Central Public Works Department (CPWD); (ii) preparation of detailed design and estimates shall precede any sanction for works; (iii) no work shall be undertaken before Issue of Administrative Approval and Expenditure Sanction by the competent Authority on the basis of estimates framed; (iv) Open tenders will be called for works costing Rs. Five lakh to Rs. Thirty lakh; (v) limited tenders will be called for works costing less than Rupees five lakhs; (vi) execution of Contract Agreement or Award of work should be done before commencement of the work; (vii) final payment for work shall be made only on the Personal Certificate of the Officer-in-charge of execution of the work in the format given below: “I …... Executing Officer of (Name of the Work), am personally satisfied that the work has been executed as per the specifications laid down in the Contract Agreement and the workmanship is up to the standards followed in the Industry.”

Rule 140

For original/minor works and repair works entrusted as per Rule 133(2) or Rule 133(3), the Administrative Approval and Expenditure Sanction shall be accorded and funds allotted by the concerned authority under these rules and in accordance with the Delegation of Financial Power Rules. The Public Works Organisation or the Public Sector Undertaking or any  Organization allotted work shall then execute the work entrusted to it in accordance with the rules and procedures prescribed in that organisation. A Memorandum of Understanding (MoU) may be drawn with Public Works Organisation or the Public Sector Undertaking for proper execution of work.

Rule 141

Review of Projects. After a project costing Rs. 100 crore or above is approved, the Administrative Ministry or Department will set up a Review Committee consisting of a r e p r e s e n t a t i v e e a c h f r o m t h e Administrative Ministry, Finance (Internal Finance Wing) and the Executing Agency to review the progress of the work. The Review Committee shall have the powers to accept variation within 10% of the approved estimates. For works costing less than Rs. 100 crore, it will be at the discretion of the Administrative Ministry/Department to set up a suitable mechanism for review and acceptance of variation within 10% of the approved estimates.

Multiple choice questions:

1. What is defined as "original works" according to Rule 130?

  • A) Minor works that add capital value to existing assets
  • B) Works undertaken to maintain buildings and fixtures
  • C) All new constructions, site preparation, additions, alterations, and special repairs
  • D) Services or goods incidental to the original works

Answer: C) All new constructions, site preparation, additions, alterations, and special repairs

2. What does Rule 131 include in the administrative control of works?

  • A) The design and procurement of materials
  • B) Full responsibility for construction, maintenance, and upkeep
  • C) Financial audits and reports
  • D) Compliance with international standards

Answer: B) Full responsibility for construction, maintenance, and upkeep

3. According to Rule 132, the powers to sanction works are regulated by:

  • A) National Construction Standards
  • B) Delegation of Financial Powers Rules and departmental regulations
  • C) International Building Codes
  • D) Environmental Protection Guidelines

Answer: B) Delegation of Financial Powers Rules and departmental regulations

4. What is the maximum cost for repair works that a Ministry or Department may directly execute according to Rule 133 (1)?

  • A) Rupees Ten Lakhs
  • B) Rupees Twenty Lakhs
  • C) Rupees Thirty Lakhs
  • D) Rupees Fifty Lakhs

Answer: C) Rupees Thirty Lakhs

5. For repair works estimated to cost above Rupees Thirty Lakhs, a Ministry or Department may assign the work to:

  • A) Any private contractor
  • B) Any Public Works Organisation or Public Sector Undertaking
  • C) Only the Central Public Works Department
  • D) A non-governmental agency

Answer: B) Any Public Works Organisation or Public Sector Undertaking

6. What must be ensured when awarding repair works estimated to cost above Rupees Thirty Lakhs to PSUs or organizations under Rule 133 (3)?

  • A) They must be awarded without competition
  • B) They must ensure competition based on lump sum service charges
  • C) They must be awarded on a cost-plus basis
  • D) They must avoid competition to expedite the process

Answer: B) They must ensure competition based on lump sum service charges

7. According to Rule 134, works not specifically allotted to any Ministry or Department shall be included in:

  • A) The departmental budget
  • B) The Grants for Civil Works administered by the Central Public Works Department
  • C) The local municipal budget
  • D) The annual financial statement

Answer: B) The Grants for Civil Works administered by the Central Public Works Department

8. What should a Ministry or Department do for all large value projects as per Rule 135 (2)?

  • A) Assign them to external consultants
  • B) Set up empowered project teams tasked only with project execution
  • C) Merge them with ongoing projects
  • D) Reduce the project's scope

Answer: B) Set up empowered project teams tasked only with project execution

9. Before commencing any work, which of the following is NOT a requirement according to Rule 136 (1)?

  • A) Administrative approval
  • B) Expenditure sanction from the competent authority
  • C) Preliminary environmental impact assessment
  • D) Detailed design and estimate preparation

Answer: C) Preliminary environmental impact assessment

10. If the provisions of Rule 136 (1) cannot be complied with due to urgency, the executive officer:

  • A) Must halt the project until all requirements are met
  • B) May proceed on judgment and responsibility, then seek approval
  • C) Should report the issue to the local government authorities
  • D) Must reassign the project to a different department

Answer: B) May proceed on judgment and responsibility, then seek approval

11. For any additional work not contemplated in the original project, what must be done according to Rule 138?

  • A) It should be included in the existing estimate without approval
  • B) It should be covered by a supplementary estimate
  • C) It should be financed through external funding
  • D) It should be deferred until the next financial year

Answer: B) It should be covered by a supplementary estimate

12. What is the procedure for executing works as outlined in Rule 139?

  • A) Follow the procedures based on international construction standards
  • B) Adhere to detailed departmental regulations and principles similar to CPWD
  • C) Complete the works based on informal agreements with contractors
  • D) Begin execution based on verbal instructions from higher authorities

Answer: B) Adhere to detailed departmental regulations and principles similar to CPWD

13. For original/minor and repair works entrusted under Rule 133 (2) or Rule 133 (3), the Administrative Approval and Expenditure Sanction must be accorded by:

  • A) The local government
  • B) The concerned authority under these rules and Delegation of Financial Power Rules
  • C) The project manager
  • D) The central planning committee

Answer: B) The concerned authority under these rules and Delegation of Financial Power Rules

14. What is required after a project costing Rs. 100 crore or more is approved, according to Rule 141?

  • A) A special audit by an external firm
  • B) Establishment of a Review Committee to monitor progress and accept variations
  • C) Public announcement of the project details
  • D) Immediate execution without further review

Answer: B) Establishment of a Review Committee to monitor progress and accept variations

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