Indian Railway Codes and Manuals-Establishment code- Vol-II-Chapter-16 (XVI)
CHAPTER 16
TRAVELLING ALLOWANCE RULES
Section I—General
1601. Extent of application.-The rules in this chapter
apply to-
(1) All
railway servants other than those who have been permitted to be governed by the
rules of the ex-Company Railways as amended from tome to time;
(2) Officers
of the Indian Audit and Accounts Service holding temporarily posts under the
administrative control of the Railway Board; and
(3) All
employees of the railway Audit Department, except that the authorities specially
empowered shall exercise powers under these rules.
NOTE
1. -- In accordance with the above rules, the term “Indian Audit and Accounts
Service” should be substituted for “Railway Services, Group A” wherever they
have to be applied in the Railway Audit Department.
NOTE
2. –The term “Administrative Medical Officer of the State’’ and “
authorised medical attendant’’ should be read for “Chief Medical Officer
of the Railway’’ and “Railway Medical Officer” respectively, wherever
they occur in this Chapter in so far as the Railway Audit Department is
concerned.
Audit
Instructions
Rules applicable in respect of claims to
travelling allowance -- A Government servant’s claim to travelling allowance
should be regulated by the rules in force at the time journey, in respect of
which it is made, was undertaken.
1602. (1) For the
purpose of admissibility to Travelling Allowance, entitlement of Railway
servants will be based on the Grade Pay drawn for those drawing Grade Pay
upto Rs. 10,000 and pay drawn in Pay Band for those in Pay Scale of HAG
and above.
(Authority:
Railway Board’s letter No. F(E)I/2008/AL-28/1dated 1.12.2008).
(2)
Where a railway servant is promoted or reverted or is granted an increased rate
of pay with retrospective effect, no revision of claims for travelling
allowance is permissible, in respect of the period intervening between the date
of promotion or reversion or grant of increased rate of pay, and that on which
it is notified, unless it is clear that there has been an actual change of
duties.
NOTE.--
In the case of late authorisation/drawal of increments with retrospective
effect, other than those higher increments were withheld or where the
increments take an officer above the stage of efficiency bar, there is no
objection to the supplementary claims relating to Travelling Allowance, if any,
being admitted, on the basis of the enhanced pay including the increments.
1603. Deleted.(Authority: Railway Board’s
letter No. F(E)I/2008/AL-28/15dated 1.12.2008).
2. Non-Practicing Allowance will be reckoned as Basic Pay for
computing Composite Transfer Grant”.
(Authority: Railway Board’s letter No. F(E)I/2008/AL-28/15dated
1.12.2008).
Section II - Different kinds of travelling
allowance
1604. Different kinds of travelling
allowance.-The following are the different kinds of travelling
allowance:-
(1) Permanent
or consolidated travelling allowance.
(2) Conveyance
allowance.
(3) Mileage
allowance.
(4) Daily
Allowance.
(5) Actual cost of
travelling.
Section
III - Permanent or consolidated travelling allowance
1605. (1) A permanent monthly traveling allowance may be
granted by the Ministry of Railways to any railway servant whose duties
require him to travel extensively. Except as provided in sub-rules (3)
and (5), such an allowance shall be in lieu of all other forms of travelling
allowance for journey within the railway servant’s sphere of duty and may be
drawn all the year round whether the railway servant is absent from his
headquarters or not. For journeys by rail on the open line, a railway
servant in receipt of permanent travelling allowance shall be granted passes
under the Railway Servants (Pass) Rules, 1986.
(2)
The General Manager of an Indian Railway may also sanction a permanent
travelling allowance to a railway servant, subject to the following
conditions-
(a)
No such allowance shall be granted unless the railway servant has to be absent
from his headquarters on duty for more than 20 days in a month on the
average.
(b)
The allowance must be so fixed as not to be a source of profit and shall
be so calculated as to be equivalent ultimately to the travelling
allowance admissible under the rules if no permanent travelling allowance were
granted.
(c)
Adequate arrangements shall be made by the Head of the Department or the
Immediate superior of the person drawing the allowance to see that the
necessary amount of touring is performed.
(3) A permanent travelling allowance shall
not be drawn during leave, temporary transfer, or joining time or, unless
otherwise expressly provided in the rules in this chapter, during any period
for which travelling allowance of any other kind is drawn.
(4) When a railway servant holds either
substantively or in an officiating capacity, two or more posts to each of which
such permanent travelling allowance is attached, he may be granted such
permanent travelling allowance, not exceeding the total of all the allowances,
as the competent authority may consider to be necessary in order to cover the
travelling expenses which he has to incur.
Railway
Ministry’s decision
(1)
No deduction shall be made from the amount of consolidated travelling allowance
for the days of casual leave an employee avails of in a month. However, the
possible spell of casual leave an employee is likely to avail of in a month
shall be taken into account while fixing the quantum of consolidated travelling
allowance.
(2)
In cases, where the staff go on tour on the basis of a roster, the amount of
C.T.A., in such cases should be fixed on the basis of the number of days an
employee is likely to be out of headquarters on tour as per the
roster.
(3) When
a railway servant in receipt of permanent travelling allowance travels on duty
by Road, Steamer or Air with proper sanction beyond his sphere of duty, he may
draw appropriate Travelling allowance for the entire journey, including such
part of it as within his sphere of duty and may draw in addition permanent
travelling allowance for any day of his absence for which he does not draw
travelling allowance. This rule does not apply to a railway servant who
travels beyond his sphere of duty in the course of a journey from one place within
that sphere to another such place, or to a railway servant who makes, by road
alone, a journey not exceeding 32 kms.
Section IV – Conveyance allowance
1606. Conveyance allowance. --(1) A competent authority
may grant on such conditions as it thinks fit to impose, a monthly conveyance
allowance to any railway servant who is required to travel extensively at or
within a short distance from his headquarters under conditions which do not
render him eligible for daily allowance.
(2)
Except as otherwise provided in the rules in this chapter or directed by the
sanctioning authority, a conveyance allowance may be drawn all the year round,
shall not be forfeited during absence from headquarters, and may be drawn in
addition to any other travelling allowance admissible under the rules in this
chapter, provided that a railway servant, who is in receipt of a conveyance
allowance specifically granted for the upkeep of a motor car or motor cycle,
shall not draw mileage or daily allowance for journey by a motor car or motor
cycle except on such conditions as the sanctioning authority may prescribe.
(3)
A conveyance allowance may be drawn during leave or temporary transfer, or
holidays prefixed or suffixed to leave or joining time.
(4) Motor
Car/Motor Cycle/Scooter/Allowance.--A railway servant who maintains a
private motor car or a motor cycle/scooter and uses it in the performance of
his official duties, may, at the discretion of the General Manager of an Indian
Railway, be granted a motor car or a motor cycle/scooter allowance at the scale
shown below provided that the General Manager is satisfied that it is necessary
in the interest of the railway administration for him to travel by motor car or
motor cycle/scooter frequently on duty:--
|
|
FIXED CONVEYANCE ALLOWANCE |
|
|
Average monthly travel on
official duty |
For journeys by own motor car (in Rs.per month |
For journeys by other modes of conveyance (in Rs. Per month) |
|
(1) |
(2) |
(3) |
|
201-300 Kms |
1120 |
370 |
|
301-450 Kms |
1680 |
480 |
|
451-600 Kms |
2070 |
640 |
|
601-800 Kms |
2430 |
750 |
|
Above 800 Kms |
3000 |
850 |
Note
1: The rates of fixed Conveyance Allowance shall automatically increase
by 25% whenever Dearness Allowance payable on the revised pay structure goes up
by 50%.
(Authority: Railway Board’s letter No. F(E)1/2008/AL-7/3
dt.3.10.08)
NOTE 2.-
In calculating the mileage travelled, only the journeys performed on duty
within a radius of 8 kilometers from Headquarters shall be taken into account
and journeys from residence to Office or vice-versa shall not be considered as
journeys on duty.
NOTE 3.- The average
monthly mileage shall be checked and certified by the Accounts Officers
before the allowance is sanctioned.
The
conditions for the grant of this allowance shall be as follows:-
(i)
The conveyance allowance
at the rates prescribed in column 2 of the above table shall not be
admissible to officers whose pay in the revised scale is less than Rs.2800/-
p.m. There shall be no pay limit for the grant of allowance at the rates
specified in column 3 of the above Table.
(ii) The
conveyance allowance will be determined for specific posts on the basis of
“controlled traveling (see (iii) below) by the sanctioning authority and the
officers appointed to these posts will draw the same unless the mode of
conveyance is different subject to the satisfying the prescribed
conditions. Where there are a number of posts in the same category, the
post(s) for which the allowance is intended should be clearly identified in the
sanction and the rate for each such post should be clearly stated.
(iii) The
log books should be scrutinized by the sanctioning authority for determining
the average mileage per month justified for official work for the post and the
rate of conveyance allowance should be fixed on that basis. The
conveyance allowance so fixed should be reviewed every two years.
Accordingly the sanctions for grant of conveyance allowance should be issued
for periods of two years at a time.
(iv) For
initial fixation of conveyance allowance, a Railway servant claiming allowance
should be required to maintain a log book of journey on duty qualifying for the
grant of conveyance allowance for a minimum period of 3 months. The
controlling officer shall scrutinize the log book as frequently as possible
during this period. The book shall contain: -
(a)
The distance travelled daily on official duty.
(b)
Place visited with distance covered and purpose of such visit.
(c)
Mode of conveyance maintained/used.
Once the amount of
conveyance allowance is fixed and sanctioned, it will not be necessary for an
officer to maintain the log book for the purpose of drawing the allowance from
month to month unless the controlling officer specifically desires it to be
maintained. The allowance may be drawn for the currency of the sanction
so long as the controlling officer is satisfied that there has been no change
in the nature of the duties of the Railway servant or the extent of his touring
to justify the withdrawal of or a reduction in the rate of
allowance. A certificate to this effect should be endorsed by the
controlling officer in the pay bills of the Railway servant concerned for the
months of January, April, July and October in each year. He will also
countersign the pay bills for these months. The review to be conducted at
the end of two years should be made in accordance with the procedure laid down
for the initial grant of an allowance.
(v) In
the case of Gazetted Officers, on change or incumbency of a post to which
conveyance allowance is attached, an intimation should be sent by the
Controlling Officer to the Accounts Officer to the effect that the new
incumbent possess a conveyance (with particulars thereof) or does not possess a
conveyance, as the case may be, to enable the Accounts Officer to authorize
conveyance allowance at the appropriate rate to the new incumbent.
(vi)
If a Railway servant travels by road in his own conveyance beyond a radius of 8
kms. either in combination with the rail steamer/air journey or otherwise, he
may at his option exchange his conveyance allowance at the rate of 1/30th for
each day for any traveling allowance i.e. daily allowance and/or mileage allowance
admissible to him under the rules.
(vii)
A Railway servant in receipt of conveyance allowance should not normally use
staff car for journeys within his local jurisdiction. If, however, he is
permitted by a competent authority to use a staff car for journeys within his
jurisdiction, recoveries should be made from the officer at the rates laid down
under the Staff Car Rules. If the journey is beyond the radius of 8 kms.
of the headquarters, the officer will be allowed daily allowance and or mileage
allowance admissible under the rules subject to the following deductions being
made therefrom-
(a)
Full charge for the use of staff Car calculated under Staff Car rules.
(b)
Deduction at 1/30th of the monthly rate of his conveyance
allowance
(viii)
If the motor cycle or motor car/scooter is out of order or is not used for any
other reason for more than 15 days at a time, no allowance shall be admitted
for the period in question.
(ix)
These orders do not apply to railway doctors for whom separate orders have been
issued by the Railway Board for grant of conveyance allowance.
Railway Ministry’s decision
Bicycle allowance.--(a) A
General Manager may grant cycle allowance at Rs.60 per month to
railway servants who are required to travel extensive at or within a radius of
8 kms. from headquarters, provided that a cycle is maintained for the purpose
by the staff and utilized in the performance of official duties.
(Authority: Railway Board’s letter No. F(E)I/2008/AL-7/2 dt.
18.09.2008)
(b)
The Bicycle allowance shall be sanctioned by the competent authority for a
period not exceeding two years at a time and its continuance shall be reviewed
sufficiently in advance of the expiry of such period. The sanctioning
authority may, for this purpose specify wherever necessary the local
jurisdiction of a railway servant at the time of sanctioning the
allowance. They should also make a review of the posts under their
control and decide the post for which the cycle allowance should be
sanctioned. The allowance should thereafter be sanctioned with reference
to the posts and not the individual incumbent thereof.
The
allowance will not be admissible during joining time, leave, temporary transfer
and during holidays prefixed/suffixed to leave and
joining time.
1606.
(A).
Actual cost of traveling. –Except as expressly PROVIDED IN THE RULES IN THIS
Chapter, no railway servant shall be entitled to be provided with a means of
conveyance at the expense of railway revenues or to draw as traveling allowance
the actual cost or the part of actual cost of traveling.
1606.
(B). Any
proposal for the grant of a conveyance allowance or of conveyance hire
otherwise than in accordance with these rules shall require the previous
sanction of the Railway Board.
1606.
(C).
(1) Railway servants employed on lines under construction whose duties require
them to travel extensively shall ordinarily be granted a monthly consolidated
travelling allowance at such rate and at such conditions as the Ministry of
Railways may prescribe in each case.
(2)
Where, however, the conditions prescribed in Rule 1605(2) are satisfied, a
General Manager may sanction the consolidated travelling allowance.
(3)
For the use of push trolley, or motor trolley, certain deductions will be made
from such consolidated travelling allowance as may be prescribed by the
Ministry of Railways.
NOTE.-A
‘day’ should be taken of 10 working hours, and half of it as ‘half day’.
(4)
Such Railway servants as are not granted consolidated travelling allowance
under this rule shall draw ordinary traveling allowance.
(5)
For journey on duty by rail or open line, such railway servants who are receipt
of monthly consolidated travelling allowance shall, in addition, be granted
pass/es under this rule.
Section V - Mileage allowance
1607. (1) Mileage allowance shall be
admissible only for journeys by road.
(2)
Mileage allowance shall be calculated by the shortest of two or more
practicable routes, or by the cheapest of such routes as may be equally short;
provided that the Head of Department or Divisional Railway Manager may, for
special reasons which should be recorded, permit mileage allowance to be
calculated by a route other than the shortest or cheapest if the journey is
actually performed by such route.
(3)
If a railway servant travels by a route which is not the shortest but cheaper
than the shortest, his mileage allowance shall be calculated on the route
actually used.
Note.-(1)
The short route is that by which the traveller can most speedily reach
destination by the ordinary modes of travelling. In case of doubt, the
Head of Department may decide which shall be regarded as the shortest of two or
more routes.
(2)
In calculating mileage allowance for journeys by road, fraction of the
kilometer should be omitted from the total of a bill for any one journey but
not from the various items which make up the bill.
(4)
A railway servant is required to travel by the class of accommodation for which
traveling allowance is admissible to him. If a railway servant travels in
a lower class of accommodation, he shall be entitled to the fare of the class
of accommodation actually used. In cases, however, in which the
Controlling Officer is satisfied that there were sufficient reasons for the
railway servant to have travelled by the lower class, he may allow the full
mileage allowance admissible for the higher class.
(5)
The entitlements for journeys by road, on tour, are as follows:-
|
Grade Pay (1) |
Entitlement (2) |
|
(i) Officers drawing
grade pay of Rs.10,000 and those in pay scale of HAG and above. |
Actual fare by any type
of public bus including air-conditioned bus OR At prescribed rates of AC
taxi when the journey is actually performed by AC Taxi OR At prescribed rates for
Ordinary Taxi when the journey is actually performed by Ordinary Taxi/Own Car OR At prescribed rates for
auto rickshaw for journeys by auto-rickshaw, own scooter, motor cycle, moped
etc. |
|
(ii) Officers drawing
grade pay of Rs.5400, Rs.6600, Rs.7600, Rs.8700 and Rs.8900. |
Same as at (i) above with
the exception that journeys by AC taxi will not be permissible |
|
(iii) Officers drawing
grade pay of Rs.4200, Rs.4600 and Rs.4800. |
Same as at (ii) above. |
|
(iv) Officers drawing
grade pay of Rs.2400 and above but less than Rs.4200. |
Actual fare by any type
of public bus other than air-conditioned bus. OR At prescribed rates for
auto-rickshaw for journeys by auto-rickshaw/own scooter/motorcycle/moped etc. |
|
(v) Officers drawing
grade pay below Rs.2400. |
Actual fare by ordinary
public bus only OR At prescribed rates for
auto-rickshaw/ own scooter/ motorcycle / moped etc. |
(Authority: Railway Board’s letter No. F(E)I/2008/AL-28/14dated
1.12.2008 and 23.04.2009 ).
Mileage
Allowance for road journeys shall be regulated at the following rates in places
where no specific rates have been prescribed either by the Director or
Transport of the concerned State or of the neighbouring States:
(i) For journeys performed in own
car/taxi............................Rs.16 per Km.
(Authority: Railway Board’s letter No.
F(E)I/2008/AL-28/14dated 1.12.2008 and 23.04.2009 ).
(ii) For journeys performed by
autorickshaw..........................Rs.8 per Km.
(Authority: Railway Board’s letter No.
F(E)I/2008/AL-28/14dated 1.12.2008 and 23.04.2009 ).
|
(iii) |
For
journeys performed by auto-rickshaw/taxis under the prepaid charges system
managed by local Police/Airport Authority/State Transport Authority in
Metropolitan Cities. |
Reimbursement
of fare as determined by the Government agencies |
|
(Authority: Board’s letter No.
F(E)I/2004/AL-28/6 dated23.7.2004) |
||
NOTE-1 : Employees in
receipt of Grade Pay less than Rs.4200/- are not entitled to travel
by taxi or taking a single seat in a taxi. If they travel by taxi/own
car, for whatever reason, they will be reimbursed only the actual charge
limited to the rates prescribed by the Dte. of Transport for autorickshaw.
(Authority: Railway Board’s letter No.
F(E)I/2008/AL-28/14dated 1.12.2008 and 23.04.2009 ).
NOTE-2: Journeys
performed by autorickshaw/tonga/cycle-rickshaw/man-driven rickshaw may be
equated to those performed by scooter/motor cycle and road mileage may be
allowed accordingly, For journeys on bicycle/foot, the road mileage will be at
the rate of Rs.1.20 per kilometer.
(Authority: Railway Board’s letter No.
F(E)I/2008/AL-28/14dated 1.12.2008 and 23.04.2009 ).
NOTE-3:
As actual bus fare is admissible under these orders, there will be no increase
in the above rates of road mileage in the case of journeys performed in hill
tracks.
(Authority:
Railway Board’s letter No.F(E)I/98/AL-28/9 dated 24.4.1998 &12.3.99)
Note-4: The rate for
Mileage allowance for road journey by taxi/own car/auto rickshaw/own
scooter/tonga/cycle rickshaw/man-driven rickshaw/ bicycle/foot shall
automatically increase by 25% whenever Dearness allowance payable on the
revised pay structure goes up by 50%.”
(Authority: Railway Board’s letter No.
F(E)I/2008/AL-28/14dated 1.12.2008 and 23.04.2009 ).
1608. The point in any station at which journey is held
to commence or end is the railway station, provided that a journey on transfer
shall be held to begin and end at the actual residence of the railway servant
concerned.
Government of India’s decisions
(1)
A Railway servant who resides away from his headquarters, will, on transfer, be
eligible for transportation charges for personal effects at prescribed rates
from his residence to the nearest Railway Station at the old headquarters and
from the Railway Station to the actual residence at the new headquarters.
(Authority:-
Railway Board's letter NoF(E)I/98-AL-28/10(A)dated 1.5.98)
(2)
In admitting Travelling Allowance claims, the mileage between the two stations
as indicated in the ‘Railways Fare & Time Tables’ should be adopted.
(3)
In cases of claims where the distance between the places shown in the
Fare & Time Table is exactly 8kms., although the actual distance as shown
in the ‘Working Time Table’ between the same places exceeds 8 kms., the
Travelling Allowance claimed should be passed with reference to the actual
distance shown in the Working Time Table.
(4)
In the case of employees proceeding on tour, road mileage at the prescribed
rates will b e admissible from duty point/residence at Headquarters to railway
station/airport/bus stand and vice-versa depending upon the points between
which journey is performed and between the Railway Station/Airport/Bus-stand
and the duty point at the outstation.
(5)
Road Mileage Allowance in terms of Govt. of India’s Decision No. (4) above will
be admissible only if the amount is actually spent by the Railway servant while
performing journey on duty. Railway servants who are given Free
Residential Card Passes/monthly Season tickets/Railway Passes to
perform the journey from their residence to their headquarters station, will
not be entitled to any Road Mileage Allowance when they perform a journey on
duty on the Free Residential Card Pass/Monthly Season Ticket/Railway Pass
etc. They will, however, be eligible for the Daily Allowance as
admissible under the Rules.
(Authority:-
Railway Board's letter No. F(E)I/92/AL-28/4 dated 18.2.93)
(6)
For determining the ‘duty point’ the following provisions may be observed:
-
(i) Duty
point at the headquarters will mean the place or office where a railway servant
remains on duty i.e. the place/office of employment at the headquarters.
(ii) At
outstations the ‘duty point’ shall be taken to be the place/office visited by
the railway servant on duty. Where there are two or more such points at
an outstation, the following shall be taken as the ‘duty point’: -
(a) If
the railway servant reaches that station by rail, sea or air, the point which
is farthest from the Railway Station, harbour or jetty or the airport as the
case may be, and
(b) If
he reaches that station by the road, the point which is farthest from the point
where the journey to that station commenced.
(iii)
The General Manager may fix ‘duty point’ at the Zonal Headquarters office
in consultation with the FA&CAO and if necessary they may also consult the
Accountant General, headquartered at the Zonal Headquarters of the
Railway. The ‘duty point’ may also be fixed for the Divisional
Headquarters and other offices by the General Manager in accordance with the
above guidelines.
(iv)
Road-mileage will be admissible only when the Government vehicle is not
provided when a railway servant is proceeding on tour/duty.
Section VI - Daily allowance
1609. Definition.--A daily allowance is a uniform allowance
for each day of absence from headquarter, which is intended to cover ordinary
daily charges incurred by the Railway servant in consequence of such
absence.
1610. Unless in any case it be otherwise expressly
provided in these rules, a daily allowance may be drawn while on tour by every
railway servant whose duties require that he should travel, and may not be
drawn except while on tour.
1611. Rates of daily allowance.--Daily Allowance is admissible
for journeys on tour at the following rates, when a Railway servant stays in
Government/Public Sector Guest Houses or makes his own arrangements.
|
Grade Pay |
Daily Allowance (per day) |
|
Officers drawing grade
pay of Rs.10,000/- and those in pay scales of HAG and above |
Rs.520 |
|
Officers drawing
grade pay of Rs.7600 to Rs.8900/- |
Rs.460 |
|
Officers drawing
grade pay of Rs.5400 to Rs.6600/- |
Rs.400 |
|
Officers drawing
grade pay of Rs.4200 to 4800/- |
Rs.340 |
|
Officers drawing
grade pay of below Rs.4200/- |
Rs.210 |
Note: The rates of
Daily Allowance shall automatically increase by 25% whenever Dearness Allowance
payable on the revised pay structure goes up by 50%.
(Authority: Railway Board’s letter No.
F(E)I/2008/AL-28/14 dated 1.12.2008)
1612. Rule 1612 & Notes 1,2 & 3
Deleted (Authority: Railway Board’s letter No.
E(P&A)II-2008/HRA-10 dated 12.9.2008 and F(E)I/2008/AL-28/14 dated
1.12.2008)
NOTE
- (4) On day(s) when the Railway servant on tour is provided with free board
and lodging, he will draw ¼ D.A. for that (those) day(s). If
he is provided with only free board, he will draw ½ D.A. for that (those)
day(s). If he is provided with only free lodging, he will draw ¾ D.A for
that (those) day(s). The reduction has to be effected from the D.A.
relatable to halt at an outstation.
Provided that when a
Railway servant on tour is provided accommodation in Railway Rest House or
Railway Retiring Room, no deduction may be made from the quantum of Daily
allowance admissible to him for halt at the outstation.
(Authority:- Railway
Board's letter No. F(E)I/89/AL-28/10 dated 20.7.90)
1613. Deleted (Authority: Railway
Board’s letter No. E(P&A)II-2008/HRA-10 dated 12.9.2008 and
F(E)I/2008/AL-28/14 dated 1.12.2008)
1614. (1) Daily allowance may be drawn by a railway
servant who is not in receipt of a permanent travelling allowance on any day on
which he proceeds on tour beyond a radius of 8 kms. from his headquarter or
returns to his headquarter from a similar distance.
(2)
Daily allowance as in sub-rule (1) would be admissible even if the place of
temporary duty falls in the same municipality as (or in a municipality
contingious to) that in which the railway servant’s Headquarter is situated and
the term ‘radius of 8 kms.’ should be interpreted as meaning a distance of 8
kms. by the shortest practicable route by which a traveller can reach his
destination by the ordinary modes of travelling.
(3)
The headquarters of a railway servant belonging to the category of gangmen,
keymen and mates, for the purpose of Daily Allowance should be the hut or the
place where the tool box is kept.
Government of India’s decision
A
person, who uses a cycle supplied at the expense of Government for taking dak
to offices situated beyond the radius of 8 kms. from his headquarter, may draw
daily allowance of his grade, if the journey involves an absence of at least
one night from his headquarter, but he may not exchange it for mileage
allowance.
These
orders applies in the case of all the messengerial staff, irrespective of
whether in the course of their normal duties, they are allowed to use of
departmental cycle or Government jeeps/cars, or any other Government
conveyance.
1615. Full daily allowance will be granted for each
completed day of absence from the headquarters reckoned from mid-night-to
mid-night i.e. for each calendar day for the day of departure from his
headquarter or return to his headquarter or when the journey commences and ends
on the same calendar day, the railway servant shall be granted under-mentioned
proportion of the daily allowance:-
(i)
If absence from headquarter does not exceed 6 consecutive hours...........…
30% of the daily allowance.
(ii)
If absence from the headquarter does not exceed 12 consecutive hours.….…….70%
of the daily allowance.
(iii)
If absence from the headquarter exceeds 12 consecutive hours...............full
daily allowance.
If
the period of absence from the headquarter falls on two calendar days, it shall
be reckoned as two days, even when the absence does not exceed 24 hours, and
the daily allowance for each day shall be granted separately in terms of the
above.
NOTE.
--Each spell of absence from Headquarters shall constitute a complete journey
and daily allowance allowed separately in respect of it. The total daily
allowance allowed for journey performed on any calendar day shall, however, be
subject to a maximum of the full daily allowance admissible for each completed
day of absence from mid-night to midnight.
1616. Deleted.(Authority: Railway Board’s
letter No. E(P&A)II-2008/HRA-10 dated 12.9.2008 and F(E)I/2008/AL-28/14
dated 1.12.2008)
1617. (1) Daily allowance may be drawn during a halt on
tour including holidays and Sundays occurring during the tour period, provided
a railway servant is actually and not merely constructively in camp.
(2)
A railway servant who takes casual leave/restricted holiday on tour is not entitled
to draw daily allowance for the period of such leave. A railway servant
who takes casual leave for half a day while on tour may draw only half of the
normal daily allowance of that day.
1618. Daily allowance admissible at a place outside
railway servant’s headquarters while on tour where board or lodging are not
provided shall be as follows:-
(a)
First 180
days
fully
daily allowance
(b)
Beyond 180 days
Nil
NOTE.--(1)
In cases where prolonged stay is envisaged beyond 180 days, appropriate course
would be to issue necessary transfer orders.
(2)
For the purpose of grant of daily allowance, halt at an outstation shall be
treated as continuous one for the entire period of stay irrespective of any
absence from the place of halt for any number of days/nights.
Section VII - Travelling allowance for
journeys on tour
1619. Except where otherwise expressly provided in these
rules, a Railway servant not in receipt of permanent traveling allowance, draws
traveling allowance for journeys on tour in the shape of daily allowance.
1620. The period of absence from Headquarters begins when
a railway servant leaves his Headquarter station and ends when he actually
returns to the place in which his Headquarters are situated whether he halts
there or not. When a train arrives less than 15 minutes late, the time
recorded in the Railway Time-table shall be taken as the time of arrival of the
train for the purpose of this rule.
Railway Board’s Decision
The
time spent by journeys by road from Headquarters Office to the station/air-port
when a railway servant actually leaves his Headquarters shall not be
included.
1621. The Headquarters of General Managers and Heads of
Departments directly under the Ministry of Railways shall be at such place as
the Ministry of Railways may prescribe. The Headquarters of other Railway
servants shall be prescribed by the General Managers or the Heads of Department
concerned.
1622. Leaving jurisdiction.-(1) No railway servant
is entitled to pay and allowance for any time beyond the limits of his charge
without the proper authority.
(2)
A Controlling Officer may allow any railway servant subordinate to him to
proceed on duty to any station within the limits of the Railway although such
station may be beyond the limits of his charge and to draw traveling allowance
under rules.
1623. The Head of Departments may define the limits
of the sphere of duty of a railway servant.
1624. The railway servant shall be deemed to be on tour
when absent on duty from his Headquarters either within, or with the sanction
of the Controlling Officer, beyond his sphere of duty. For the purpose of
this Section, journey to a hill station is not a journey on tour.
Government of India’s decision
The
following terms regarding traveling allowance, daily allowance and lodging may
be granted to the railway servant who may be deputed to accompany the visiting
foreign delegation/VIPs as Liasion Officer, etc:-
(a)
For journeys by rail, the accompanying railway servant will, as far as possible,
be issued a duty pass of the class to which he is normally entitled under the
rules. He may also be allowed to travel by air-conditioned accommodation
alongwith the members of the delegation, if considered absolutely necessary,
with prior sanction of the Railway Ministry.
(b)
For journeys by road and by air, the accompanying railway servant may wherever
necessary travel by road and/or by with members of the delegation/VIPs.
(c) Allowances
for incidental expenses on journeys/daily allowance for journey time--No
daily allowance for the days of travel would be admissible to the accompanying
railway servant. His expenses on food in transit and other essential
incidental expenses e.g. porter charges, will, however, be met from Government
funds as for members of the delegation/VIPs.
(d). Board
and lodging arrangements at outstations and daily allowance for halts--The
accompanying railway servant should, wherever possible, make his own
arrangements for board and lodging at an outstation, in which case he may draw
the daily allowance, admissible to him under the normal Rules. Where,
however, it is considered absolutely necessary that he should stay in the same
Hotel as the members of the delegation/VIPs, accommodation appropriate to
his status may be arranged for him in that Hotel. In such cases, the
accompanying railway servant would be entitled to daily allowance at ¼th of the
normally applicable rate if both board and lodging have been provided at
Government expense in that Hotel, and at one half of such rate, it only either
board or lodging has been provided to him at Government expense.
(e)
Board and lodging arrangements, and daily allowance for period of stay of the
delegation/VIPs at the headquarters of the railway servant--Railway servants, attached
to visiting foreign delegations/VIPs will not be permitted to partake of board
and/or lodging arrangements made for the delegation at the headquarters of the
railway servant nor will any daily allowance be admissible to them at that
place.
The
above terms are applicable only to such of the accompanying railway servants in
respect of whom Railway Board certify that for sufficient reasons it was
necessary for them to accompany the delegation/VIPs.
1625. A Head of Department may decide when a doubt
arises whether a particular absence, is absence on duty for the purpose of Rule
1624. (Authority:- Railway Board's letter No. F(E)I/2008/AL-28/14dated
01.12.2008)
NOTE.--(1)
The General Manager may grant traveling allowance for the period of journeys as
well as halts to a railway servant attending a Camp of exercise of the Indian
Territorial Force if, during the period, he performs substantial amount of his
railway duties in addition to the military duties.
(2)
Travelling allowance under the Rules in this Section may be allowed to a member
of the relieving staff including staff utilized for relieving purposes when
sent out of his headquarter to relieve a railway servant who has proceeded on
casual or unrecorded leave. The rate of daily allowance will, however, be
based on the Grade Pay admissible to the staff in their own grade and
not on their officiating pay.
1626. A competent authority may impose such restrictions
as it may think fit upon the frequency and duration of journeys to be made on
tour by railway servant or class of railway servants.
1627. Railway servants performing duties directly
connected with the charge of moving trains are not entitled to traveling
allowance under the Rules in this Section but to running allowance under the
Rules laid down in Chapter XV.
1628. If an authority not lower than a General Manager
declares that the pay of a particular railway servant (or class of railway
servants) has been so fixed as to compensate for the cost of all journeys
within his sphere of duty, such a railway servant shall draw no traveling
allowance for such journeys, though he may be granted a free pass for a journey
by rail or Railway steamer or mileage allowance for journey by non-Railway
steamer. When traveling on duty, with proper sanction, beyond his sphere
of duty, he may draw traveling allowance under the ordinary rules for the
entire journey including such part of it as is within his sphere of duty.
1629. When a railway servant not in receipt of a
permanent or consolidated traveling allowance makes a journey on tour by an
open line of a railway, he shall be entitled to-
(a) a
free pass under the pass rules; and
(b) a
daily allowance
1630. (1) When a railway servant makes a journey by road
on tour, he is entitled to the following traveling allowances:-
(a)
Road mileage. ---
as prescribed in sub rule (5) of Rule 1607.
(b)
Daily allowance.
--- as prescribed in Rule 1615.
(c)
Toll tax. ---
as prescribed in Rule 1640.
NOTE.--(1)
When two or more railway servants travel in a conveyance belonging to one of
them, the owner may draw traveling allowance as if he traveled alone and the
other railway servant or servants may draw daily allowance at the appropriate
rates applicable to them.
(2)
Where free transport is provided, only daily allowance will be admissible as if
the journey is by railway.
(3)
The road mileage allowance admissible for journey performed by sharing the hire
charges or by taking a single seat in a taxi, scooter etc. will be the actual
share of the hire charges limited to the amount calculated at half of the rates
admissible for taxi/auto rickshaw in terms of Rule 1607.
(2)
When a railway servant performs a journey by road between stations connected by
rail, he may be granted traveling allowance as in sub-rule (1) above, if the
Head of Department in the case of gazetted railway servant and Divisional
Railway Manager in the case of non-gazetted railway servant is satisfied that
the journey by road was necessary in the interest of railway service, such as
saving of public time or inspection of work enroute etc.
(3)
Divisional Railway Managers may permit Gazetted Officers working under them to
undertake journeys by road between stations connected by rail in the following
types of cases-
(i)
Journeys for surprise inspection of level crossing gates;
(ii)
Journeys in connection with accidents and breaches;
(iii) Journeys
for surprise checks at stations in the nature of raids by road
against ticketless travel etc;
(iv) Surprise
checks of station and staff with the safety aspect in view; and
(v) making
arrangements concerning ticket checking by special squad.
(4)
If the performance of journey by road is not in the interest of railway
service, the railway servant concerned may be granted only such daily allowance
as would have been admissible, had the journey been performed by rail.
1631. Conveyance hire at outstation.--Ministry of Railways
may, by general or special orders, permit any railway servant or class of
railway servants to draw the actual cost of hiring a conveyance on a journey
for which no traveling allowance is admissible under these rules.
NOTE.--(1)
Non-gazetted railway servants on tour may be granted in addition to any other
traveling allowance that may be admissible, reimbursement of bonafide charges
on account of conveyance hire incurred by them for the discharge of their
duties subject to the following conditions :-
(i)
that the concession is limited to journeys performed in visiting offices at a
considerable distance from each other or from the railway station or in
attending Court as a witness on behalf of the Government.
(ii)
that the amount does not exceed the charges which would be payable for the
ordinary means of conveyance available in the locality and suitable to
the position of the railway servant concerned; and
(iii)
that no mileage allowance is drawn for the journey for which the conveyance is
engaged.
(2)
Individual cases where Gazetted railway servants are required to undertake
multiple journeys at the tour stations or if they have to carry heavy records,
may be considered on merits for reimbursement of bonafide conveyance charges
subject to the following conditions:-
(i)
that this concession is limited to journeys performed for visiting offices at a
considerable distance from each other or from the railway station or in
attending Court as a witness or briefing the Government advocate on behalf of
the Government;
(ii)
that the amount does not exceed charges which could be payable for the ordinary
means of conveyance available in the locality and suitable to the position of
the railway servant concerned. This power may be exercised by the
Head of the Office concerned.
1632. Road mileage at higher rates.--Railway Board, may, for
special reasons to be recorded, allow to a particular railway servant or class
of railway servants, mileage allowance at a rate higher than that prescribed in
Rule1630.
1633. Journeys by sea or river steamers.--When a railway servant
travels by sea/river steamers while on tour, he shall entitled to draw the
actual fare (without diet charges) for journey by sea/river steamer (unless
free passes are issued) and in addition, draw daily allowance for the entire
absence from Headquarters starting with departure from Headquarters and ending
with arrival at Headquarters, to cover both on-the-way expenses as will as
expenses for halts at outstation.
1634. The entitlement for journeys by Sea or by River
Steamer, on tour, is as follows:
|
Grade Pay (1) |
Entitlement (2) |
|
Officers drawing grade
pay of Rs.5400/- and above and those in pay scales of HAG and above |
Highest Class |
|
Officers drawing grade
pay of Rs.4200, Rs.4600 and Rs.4800 |
If there be two classes
only on the steamer, the lower class |
|
Officers drawing grade
pay of Rs.2400 and Rs.2800 |
If there be two classes
only on the steamer, the lower class If there be three
classes, the middle or the second class If there be four
classes, the third class |
|
Officers drawing grade
pay less than Rs.2400/- |
The lowest class |
Accommodation
entitlements for travel between the mainland and the A&N Group of Islands
and Lakshadweep Group of Islands by ships operated by the Shipping Corporation
of India Limited will be as follows:
|
Grade Pay (1) |
Entitlement (2) |
|
Officers drawing grade
pay of Rs.5400 and above and those in pay scales of HAG and above |
Deluxe Class |
|
Officers drawing grade
pay of Rs.4200, Rs.4600 and Rs.4800 |
First/ ‘A’ Cabin Class |
|
Officers drawing
grade pay of Rs.2400 and Rs.2800 |
Second/ ‘B’ Cabin Class |
|
Officers drawing
grade pay less than Rs.2400 |
Bunk Class |
(Authority: Railway Board’s letter No.
F(E)I/2008/AL-28/14dated 1.12.2008)
1635. Journeys by rail combined with journeys by
road/sea/river steamer.--If a railway servant combines with a rail journey, a
journey by road/steamer, he may draw the actual fare (without diet charges) in
addition for the entire period of absence daily allowance would be
admissible.
1636. Journeys by air. --(1) A railway servant
entitled/authorized to travel by air on tour will draw the actual fare for
journeys by air and in addition, draw daily allowance for the entire absence
from the Headquarters starting with departure from Headquarters and ending with
arrival at Headquarters, to cover both on-the-way expenses as well as expenses
for halts at outstation.
(2)
Members of the Railway Board, General Managers and Officers of equivalent rank,
may travel by air on tour at their own discretion. Officers of the rank
of Executive Directors or Secretary may be permitted to travel by air with the
specific sanction of the Member concerned in the Railway Board, and Heads of
Departments on the Railways with the specific sanction of their General
Managers, in consultation with their FA&CAOs.
(3)
Every journey by air must, before it is undertaken, receive the sanction of the
Railway Board or the General Manager of a Railway or the officer exercising the
powers of a General Manager, as the case may be.
(4)
Journeys by air should be permitted only in cases of extreme urgency or where
saving the public time is essential. Each case of journey proposed to be
performed by air, should be considered on its merits before it is
sanctioned.
(5) When Members of the Railway Board and the
General Managers of the Railways permit officers under their direct control to
travel by air, they should invariably record the reasons why they considered
travel by air to be essential.
(6) Officers below the rank of Executive
Directors or Secretary in the Railway Board's
office will not be permitted to travel by air save in exceptional circumstances
and with the prior sanction of the Railway Board. On Railways, General Managers
may permit Junior Administrative Grade Officers to travel by air on duty in
exceptional circumstances subject to the following conditions:
1. These
powers may be exercised
only by General Managers and
not by CAOs, and
are not to be redelegated further.
However, CAO, COFMOW/New Delhi, DCW/Patiala
and MTP/Chennai may also exercise these powers with the personal concurrence of FA&CAO.
2. These powers are to be
exercised personally by the General Managers with
the personal concurrence of FA&CAO.
3. Air travel
will be permitted only in cases where the duration
of the journey one-way is more than 12 hours by rail .
4. Each proposal regarding Air travel would require to
be justified on merits.
Note: In exceptional circumstances, General
Managers are required to obtain prior sanction of the Railway
Board to permit a Railway servant below the rank of Junior Administrative Grade
to travel by air on duty.
(Authority: Board's letter No. F(E)I/2007/AL-28/22
dt.07.08.07)--ACS NO.58
(7) Railway
officers in pay scale of Rs. 67000-79000 or above may travel at their
discretion in Business or Club Class by air within the country on tour.
Officers drawing Grade Pay of Rs.10,000/- may also travel by Business/Club
Class with the approval of Competent Authority. Other officers and
non-officials, who are authorized to travel by air within India at Government
expense, shall be entitled to travel by Economy Class only where two classes of
accommodation i.e., Economy Class and Business or Club class are available on
the airlines.
(Authority: Railway
Board’s letter No. F(E)I/2008/AL-28/14dated 1.12.2008)
(8) In the case of
International travel, officers of and above the level of Secretaries to the
Government of India and equivalent status shall be entitled to travel by first
class, officers of the level of Additional Secretaries and Joint Secretaries
and of equivalent status by Business/Club Class, and all other officers by
Economy Class.
(Authority:-
Railway Board's letter No.F(E)I/98/AL-28/9 dated 24.4.98)
1637. If a part of the journey is performed by air and
part of it is performed by locomotion.--A railway servant may draw in addition to
the concession admissible under Rule 1636, traveling allowance admissible under
the rules for the part of the journey performed by either means of
locomotion. No traveling allowance may, however, be drawn in respect of
surface transport which forms part of the air travel and is included in the
fare paid for the air journey.
1638. A railway servant, who is not
authorised to travel by air but who performs a journey by air, will draw only
the traveling allowance which he would have been entitled to if he had
traveled by rail/road/steamer.
NOTE.--If
available, return tickets at reduced rates should always be purchased when the
railway servant expects to perform the return journey by air within the period
during which air return ticket is available.
1639. When return tickets are purchased, the actual cost
of return ticket plus daily allowance is admissible.
1640. Toll Tax. --A railway servant who is required to
proceed on duty to Nainital, Mussorie or Almorah is entitled to the Toll Tax
charged by the Municipalities of those stations in addition to the traveling
allowance ordinarily admissible to him under the rules subject to the condition
that the State Government concerned reimburse the toll tax to its employees on
tour/transfer.
Section VIII - Journeys at or near
headquarters
1641. (1) when a Railway servant, gazetted or
non-gazetted, in Grade Pay Rs. 4600 (PB-2) & above and drawing pay
not less than Rs. 18050 in the Pay Band (excluding Grade Pay) under Railway
Services (Revised Pay) Rules, 2008, undertakes a journey on duty at or
within a radius of 8 kilometres from his headquarters, he may be permitted to
claim reimbursement of taxi hire/conveyance charges as follows:-
(Authority:
Railway Board’s letter No. F(E)I/2008/AL-28/42dated
19.08.2010)
(i) If
a taxi is engaged/own car is used, the rate prescribed by the Director of
Transport for taxi;
(ii) If
an auto-rickshaw is engaged/one’s own motor cycle or own scooter is used the
rates prescribed by the Director of Transport for auto-rickshaw.
(2) Railway servants not entitled to engage a taxi in terms
of Rule 1641 (1) may be permitted to claim conveyance hire as follows:-
(Authority: Railway Board’s letter No. F(E)I/2008/AL-28/42dated
19.08.2010)
When
an auto-rickshaw is engaged or own motor car/motor cycle/scooter is used, the
rate prescribed by the Director of Transport for auto-rickshaw.
(3)
The conveyance charges admissible for journeys performed by sharing the hire
charge or by taking a single seat in a taxi/auto-rickshaw, will be the actual
of hire charges limited to the amount calculated at half of the rates
prescribed by the Director of Transport for taxi/auto-rickshaw.
(4)
The total amount of taxi hire/(reimbursement of) conveyance charges drawn for
journeys on a particular day, shall not exceed the rate of Daily Allowance
applicable to the Railway servant for ordinary locality.
(5)
The conveyance allowance/taxi hire shall not be granted in respect of journeys
performed on a day on which a railway servant draws daily allowance unless the
journeys are unconnected with journeys on tour.
(6)
Taxi hire shall not be allowed to a railway servant in receipt of permanent
traveling allowance or conveyance allowance of any kind.
(7)
Deleted.(Authority:- Railway Board's letter No.F(E)I/99/AL-7/1 dated 26.3.99)
(8)
Taxi hire shall not, in any circumstances, be allowed for journeys from
residence to office or vice versa.
(9)
A statement of taxi hire conveyance charges actually incurred shall be
submitted by the Railway servant at the end of each month for sanction (and
counter-signature) of the Head of his Department or office.
(10)
The Rules do not apply to Railway doctors who draw conveyance allowance under
different orders issued by the Railway Board.
Section IX - Transfer travelling allowance
1642. (1) Travelling allowance shall not be drawn under
the following rules by railway servant on transfer from one station to another
unless he is transferred in public interest and is entitled to pay during the
period occupied by the journey. A transfer at his own request shall not
be treated as a transfer in public interest unless the authority sanctioning
the transfer for special reasons, which should be recorded, otherwise
directs.
(2)
When a railway servant is transferred otherwise than in public interest, a copy
of the order of transfer shall be sent to the Accounts Officer who will be his
disbursing Officer after such transfer with an endorsement stating the reasons
for the transfer. In the absence of such endorsement, the Accounts
Officer shall assume that the transfer is in public interest.
NOTE.
-In the case of non-gazetted railway servant, a certificate from the Head of
the office may be accepted in lieu of the orders prescribed in this
sub-rule.
(3)
The railway servants in transit from one post to another, ranks in the grade or
class in which his tenure of the lower of the two posts would place him.
NOTE.
--In partial relaxation of the above rule, when a subordinate railway servant
travels to another station to officiate in a post in the superior or
lower gazetted service or on reversion after officiating in such a post, he
may, at the discretion of the General Manager, be granted transfer passes (for
himself as well as for his family, dependant relatives if traveling with him
and kit) of the class admissible in the higher post.
(4)
A railway servant shall not be entitled to any traveling allowance if no change
of residence is involved on his transfer.
Railway Board’s decision
(1)
Government servant appointed to posts under the administrative control of the
Ministry of Railways on the results of a competitive examination which is open
to both Government servants and others may be granted joining time and joining
time pay as under:
(a) Joining
time should ordinarily be permitted for all Government servants serving under
the Central Government and for State Government servants who hold permanent
posts in a substantive capacity;
(b)
no joining time pay should be granted except-
(i) When
the Government servant holds a permanent post under Government (including State
Government) in a substantive capacity; or
(ii) In
the case of appointments through the Ministry of Home Affairs to the
Ministerial Establishment of the Government of India Secretariat and attached
or subordinate offices, when a candidate originally nominated to a vacancy
likely to become permanent is nominated to another such vacancy owing to
cessation of the former.
(2)
Travelling allowance as on transfer under Railway rules should also be granted
in cases were joining time pay is granted under Clause (b) of Decision No. 1
above.
(3)
These orders shall apply also to a Government servant selected after an
interview for an appointment to a post under Central Government.
(4)
Central (including Railways)/State Government employees declared quasi
permanent/provisionally permanent shall also be eligible to the concessions
mentioned in the above decision. Government servants declared
provisionally permanent/quasi permanent retrospectively but not w.e.f. a date
prior to 7th April, 1955 will also be eligible to these
concessions.
1643. The entitlements of a Railway servant for the
journeys on transfer are as under: -
(A) ENTITLEMENTS FOR
THE JOURNEYS BY VARIOUS MODES OF TRANSPORT
(1) Journeys
by Air:-
A Railway Officer holding a
post in pay scale of Rs.67000-79000 and above may travel by air, at his
discretion, to join the new HQs., on transfer. Officers in the grade pay
of Rs 10,000/- may also be permitted to travel by air with the approval of
Competent Authority, subject to exigency and where joining at transfer station
has to be effected with immediate effect. The air fare will,
however, be admissible for self only. No family member of any Railway servant is
entitled to travel by air on transfer.
(Authority:Railway Board’s
letter No.F(E)I/2008/AL-28/15dated 01.12.2008)
(2) Journeys
by Rail--Free passes, as admissible under Schedule –I of Railway servants
(Pass) Rules, 1986 may be issued to a railway servant and his family
members.
(3) Journeys
by Road--A Railway servant is not entitled to travel by road, between
stations connected by rail. However, between the stations not connected
by rail a Railway servant and his family members may travel by road. The
entitlements for journeys by road will be same as admissible for the
journeys on tour as indicated in sub-rule (5) of Rule 1607 under “Section
–V – Mileage Allowance”, of this Code. The actual admissible Road Mileage
Allowance is indicated in Rule 1644.
(B)
TRANSPORTATION OF HOUSE-HOLD EFFECTS
(1) Kit
Passes--
Railway
servants may be issued Kit Passes for transportation of personal effects,
between places connected by rail.
(2) Charges
for transportation of personal effects between places connected by rail on
transfer/retirement:
(i) If the
transportation of personal effects is made by rail, the rates as under will be
admissible for transporting personal effects from place of residence to
the Railway Station at the Old headquarters and from Railway Station to the
place of residence, at the new headquarters:
|
Grade Pay |
Rate per km for transport by road
(Rs.per.km) |
|
|
X & Y class cities* |
Z class cities* |
|
|
Officers drawing grade
pay of Rs.4200 and above and those in pay scale HAG and above |
30.00 (Rs.0.005 per
kg per km.) |
18.00 (Rs.0.003 per kg. per
km.) |
|
Officers drawing grade
pay of Rs.2800/- |
15.00 (Rs.0.005 per kg per km.) |
9.00 (Rs.0.003 per kg. per
km.) |
|
Officers drawing grade
pay below Rs.2800 |
7.50 (Rs.0.005 per kg per km.) |
4.60 (Rs.0.0031 per kg. per
km.) |
*As per classification of
cities for the purpose of admissibility of House Rent Allowance.
The rates for transporting the entitled weight by Steamer will be equal to the
prevailing rates prescribed by such transport in ships operated by Shipping
Corporation of India.
(Authority: Railway
Board’s letters No. F(E)I/2008/AL-28/15 dated29.12.2010)
(ii) If
the transportation of personal effects is made by road, reimbursement of actual
expenditure by road limited to rates prescribed as in (i) above will be
admissible.
(Authority: Railway Board’s
letter No.F(E)I/2011/AL-28/26dated 14.02.2012)
Note-1: The higher rates of road
mileage prescribed for ‘X’ and ‘Y’ class cities would be admissible for
transfers within ‘X’ and ‘Y class cities; ‘X’ to ‘Y’ class cities and
vice-versa; and from ‘X’/‘Y’ class cities to ‘Z’ class cities and vice-versa.
In all other cases of transfers within ‘Z’ class cities, the rates prescribed
for ‘Z’ class cities shall be admissible.
(Authority: Railway Board’s letter No.
F(E)I/2008/AL-28/15dated 08.03.2011)
Note-2:
The rates of transportation of personal effects as mentioned above shall
automatically increase by 25% whenever Dearness Allowance payable on the
revised pay structure goes up by 50%.
1643 (B) (3) : The
rates of transportation of personal effects by road between places connected by
rail/not connected by rail would be the rates as prescribed in the table in
Rule 1643 (B)
(2).
(Authority: Railway Board’s letters No.
F(E)I/2008/AL-28/15 dated29.12.2010 & No. F(E)I/2011/AL-28/26 dated
01.09.2011& 14.02.2012)
(C)
TRANSPORTATION OF CONVEYANCE OF TRANSFER--
A
Railway servant may on transfer be issued a Pass for transportation of
conveyance in terms of Schedule-I of Railway servants (Pass) Rules 1996.
Transportation
of Conveyance on Transfer/settlement after retirement:
WHEN
CONVEYANCE IS SENT UNDER ITS OWN PROPULSION
|
Between places connected
by rail |
Between places not
connected by rail |
|
Prescribed rates limited
to expenditure on transportation by passenger train on rail. |
Prescribed rates.* |
WHEN
CONVEYANCE IS SENT LOADED ON A TRUCK
|
Between places connected
by rail |
Between places not
connected by rail |
|
Actual expenses limited
to prescribed rates or expenditure on transportation by passenger train on
rail, whichever is less |
Actual expenses limited
to prescribed rates.* |
*Prescribed rates
means, the rates notified by the concerned Directorate of Transport, for taxi
and auto rickshaw, at the starting point, subject to a maximum of Rs.20/- for
taxi and Rs.10/- for auto rickshaw as prescribed/revised from time to
time.
(Authority: Railway Board’s letter
No.F(E)I/2011/AL-28/26 dated 01.09.2011)
(D)
COMPOSITE TRANSFER GRANT--
(I) TERMS AND
CONDITIONS—
A Railway servant will be
entitled to a Composite Transfer Grant at the rates indicated in Part (II)
below, subject to the following conditions:-
(1)
Composite Transfer Grant will not be admissible if there is no change in the
residence of the Railway servant, as a result of transfer.
2)
Composite Transfer Grant will not be admissible in case of a temporary transfer
not exceeding 180 days.
3)
Composite Transfer Grant will not be admissible if the transfer has been
ordered at the request of a Railway employee. Nor will it be admissible
in the case of a mutual transfer ordered at the request of the concerned
employees.
4)
In the absence of any positive mention in the orders of transfer that the
transfer is at the request of the employee or that it is for a period less that
180 days, the transfer orders should be deemed to carry the sanction of the
competent authority for payment of Composite Transfer Grant subject, however,
to prescribed terms and conditions.
5)
The Composite Transfer Grant, shall not be treated as income for the purpose of
Computation of Income Tax being a part of Travelling Allowance admissible to a
Railway servant, on transfer.
6) The
facility of using Railway Labour for packing household kit on transfer, is not
permissible.
7) The
payment of Composite Transfer Grant need not be linked with the vacation of
Railway Accommodation provided at the old headquarters. The Grant will be
payable if the Railway employee makes some temporary arrangement for residence
at his new headquarters.
8)
In case of retirement of a Railway servant, no claim for Composite
Transfer Grant will be entertained until and unless the retired Railway
employee vacates the railway accommodation allotted to him.
9) Composite
transfer Grant will not be payable to the retired Railway servant if he prefers
to stay in the railway accommodation regularized in the name of any of his
family members, after his retirement.
10) Composite
Transfer Grant will, however, be payable if the retired Railway servant prefers
to live away from his family members in whose name the Railway accommodation
has been regularized. In such cases, the retired Railway Servant is
required to submit documentary proof of his having changed the residence.
11) For
claming Transfer Grant, a Railway servant is required to submit documentary
proof of his having performed the journey, etc.
(II) QUANTUM OF COMPOSITE
TRANSFER GRANT
(a)
If there is a change of residence as a result of transfer and the Railway
servant has been transferred to an outstation (see Note 2 below) beyond a
distance of 20 Kms. Payment of Composite Transfer Grant may be regulated as
under:-
|
|
On submission Of first
transfer TA claim After joining at the new HQs |
On submission of and
transfer TA claim after transportation of personal effects by |
Total |
|
|
V.P.U |
Good Train/ Container |
|||
|
(i) Railway servants who
have joined railway service on or after 1.5.76 |
75% of one month’s Basic
pay |
|
25% of one month’s Basic
pay |
(i) One month’s basic if
personal effects are transported by goods train/container |
|
|
|
(i) 5% of one month’s
basic pay if car is carried in VPU alongwith personal
effects |
|
(ii) 80% of one
month’s basic pay if Car is carried in VPU |
|
(ii) Nil- if car is not
carried in the VPU |
|
(iii) 75% on one month’s
basic pay if Car is not carried in the VPU |
||
|
(ii)
DELETED... (Authority: Railway Board’s letter
No. F(E)I/2008/AL-28/15dated 01.12.2008) |
||||
NOTE:
1. DELETED... (Authority: Railway Board’s letter No.
F(E)I/2008/AL-28/15dated 01.12.2008)
NOTE:
2.The term ‘Same Station’ means area falling within the jurisdiction of the
Municipality or Corporation including such of sub-urban Municipality notified
area or cantonment as are contiguous to the same Municipality. For example,
Railway servants transferred from Ghaziabad, Sonepat, Gurgaon, Faridabad etc.
to Delhi and vice versa, shall be treated as transferred within the same
station and they will be granted Composite Transfer Grant only at the rate of
one-third of one month’s Basic Pay.
(b) For Short-distance transfers within
the same station or to an outstation within 20 Kms. Of the Old HQ.
A Railway servant who has been transferred within the same station or to an
outstation within 20 Kms.of the old headquarters, shall be granted Composite
Transfer Grant at the rate of one-third of one month’s basic pay, provided
there is a change of residence, as a result of transfer.
(Authority: Railway Board’s letter No.
F(E)I/2008/AL-28/15dated 01.12.2008)
(III)
PROCEDURE FOR DRAWAL OF ADVANCE AND PAYMENT OF COMPOSITE TRANSFER GRANT
(i)
A Railway servant, upon receiving the orders of transfer, may apply for an
Advance of Transfer Allowance as admissible which may be granted to him.
No advance will however, be granted to any employee for settlement after
retirement.
(ii)
After carrying out the orders of transfers, a Railway servant will submit his
first transfer T.A. bill, within a period of three months from the date on
which the journey is performed.
(iii) The
second transfer T.A. Bill, if any, may be preferred within a period of three
months after transportation of his personal effects finally.
(iv) Personal
effects may be transported either one month before the date of transfer or
within six months from the date of transfer. The period of one month/six months
may be extended in individual cases attendant with special circumstances, with
the approval of the Competent Authority.
(v) In
the case of Railway employees settling after retirement, the claim for full
settlement of Composite Transfer Grant will be entertained only when the
retired Railway employee has actually performed the journey/transported his
personal effects finally and has submitted the necessary documentary proof
therefore.
(vi) DELETED... (Authority:
Railway Board’s letter No. F(E)I/2008/AL-28/15dated 01.12.2008)
(IV)
QUANTUM OF ADVANCE
The
quantum of advance admissible on transfer to a serving Railway employee is as
follows:-
The
quantum of advance admissible on transfer to a serving Railway employee is 75%
of the admissible amount of Composite Transfer Grant.
(Authority:
Railway Board’s letter No. F(E)I/2008/AL-28/15dated 01.12.2008)
NOTE:
(1) In addition to the Advance of TA on transfer as above, a Railway
servant may also be granted an advance of pay equivalent to one month’s
salary, if he applies for it. This pay Advance is recoverable in three
installments commencing from the month in which salary for a full month
is drawn by the Railway servant.
(2)
The drawl of Advance of TA on transfer as also Pay Advance should
be recorded in the Last Pay Certificate of the transferred
employee.
(3)
The Advance of TA may be adjusted against first TA Bill on transfer submitted
by the Railway servant.
(4)
Advance of pay or TA on transfer will not be admissible to any Railway employee
for settlement after retirement.
(V) Quantum
of Composite Transfer Grant to the retired railway employees for settling at
their home-town/any other declared or intended place
The
quantum of Composite Transfer Grant admissible to a retired railway employee or
to his/her family members, in the event of death of a railway servant, will be
as admissible on transfer, in terms of part (II) above.
Railway Ministry’s Decisions
Transfer Travelling
Allowance in cases, where both husband and wife are in Government service and
are transferred within 60 days of his/her transfer from the same place to the
same place, shall not be admissible to the spouse transferred later. In cases
where the transfer takes place within six months, but after 60 days of the
transfer of the spouse, fifty per cent of the Transfer Grant on transfer shall
be allowed to the spouse transferred later. No transfer grant shall be
admissible to the spouse transferred later, in case both the transfers are
ordered within 60 days. The existing provisions shall continue to be applicable
in case of transfer after a period of six months or more. Other rules
precluding Transfer Grant in case of transfer at own request or transfer other
than in public interest shall continue to apply unchanged in their case.
(Authority: Railway
Board’s letter No. F(E)I/2008/AL-28/15dated 01.12.2008)
1644. (1) DELETED...(Railway Board letter NO.
F(E)I/2010/AL-28/36dated 23.05.13).
(2) DELETED...(Railway
Board letter NO. F(E)I/2010/AL-28/36dated 23.05.13)
(3)
Railway servants are entitled to Composite Transfer Grant on the same
scale as admissible to them for journeys by rail. ........(Railway Board
letter NO. F(E)I/2010/AL-28/36dated 23.05.13)
(4) DELETED...(Railway
Board letter NO. F(E)I/2010/AL-28/36dated 23.05.13)
(5) Railway
servants (whether they joined Railway service before 1-5-76 or, on or after
1-5-76) are eligible for transportation of personal effects by road
between stations not connected by rail at the following scale:--
|
Pay
range |
Personal effects that can be carried |
|
Rs.5100
and above |
6000 Kgs. |
|
Rs.2800
and above but less than Rs.5100 |
6000 Kgs. |
|
Rs.1900
and above but less than Rs.2800 |
3000 Kgs. |
|
Rs.1400
and above but less than Rs.1900 |
1500 Kgs. |
|
Rs.1100
and above but less than Rs.1400 |
1500 Kgs. |
|
Below
Rs.1100 |
1500 Kgs |
1645. Travelling Allowance for short-distance
transfers.--I.
For transfer within the same station:-
(a) No
traveling allowance is admissible if no change of residence is involved.
(b) Deleted...(Railway
Board letter NO. F(E)I/2010/AL-28/36dated 23.05.13)
(c)
Personal effects-Actual cost of transportation not exceeding the amount
admissible under the rules.
NOTE (i) A
Railway servant who has been transferred within the same station or to an
outstation within 20 Kms. of the old headquarters, shall be granted Composite
Transfer Grant at the rate of one-third of one month’s basic pay, provided
there is a change of residence, as a result of transfer.
(Railway Board letter NO.
F(E)I/2010/AL-28/36dated 23.05.13)
(ii)
The term ‘same station’ means the area falling within the jurisdiction of the
Municipality or Corporation including such of sub-urban Municipality/notified
area or Cantonment as are contiguous to the named municipality etc.
II.
For transfer between two stations. --(a) No traveling allowance is admissible
if no change of residence is involved.
(b) If there is a
change of residence as a result of transfer, full transfer travelling allowance
will be admissible if the distance between the two stations exceeds 20 Kms.
(Railway Board letter NO.
F(E)I/2010/AL-28/36dated 23.05.13)
NOTE.
-The distance between stations will be taken from office to office. If there
are alternate rail and road routes, the distance by each, should exceed 20 Kms.
for eligibility to the transfer grant.
1646. (1) If a member of a Railway servant’s family
follows him within six months or precedes him by not more than one month, free
passes under Rule 1643 and/or traveling allowance under Rule 1643 may be
granted in respect of such member.
NOTE.--These
time limits may be extended by the Railway Board in individual cases attendant
with special circumstances. The powers in respect of extending the time limit
of six months stipulated herein may also be exercised by:
(a) General
Manager or an Officer exercising the powers of General Managers.
(b) Any
officer to whom these powers are redelegated with the specific approval of the
Railway Board; and
(c) An
Officer enjoying the powers of the Head of Department but is not under the
control of either General Manager or an Officer enjoying the powers of a
General Manager.
(2)
If a member of a railway servant’s family travels to the new station from a place
other than the railway servant’s old station within the time specified in
sub-rule (1), free passes for the rail journey and actual fare for the journey
made or the fare admissible from the old to the new station, whichever is less,
for the journey by steamer, may be granted in respect of such member.
(3)
If the family of a railway servant, in consequence of his transfer, travels to
a station other than his new headquarters within the time specified in respect
of sub-rule (1), a free pass for the rail journey and traveling allowance for
other journeys, not exceeding the traveling allowance admissible between the
old station and the new station, may be granted in respect of such
family.
NOTE.
--(1) The grade of a railway servant, for the purpose of the above rule, may be
determined with reference to the facts on the date of transfer, while the
number of passes or number of persons to be included in a free pass with
reference to the facts on the date of the journey.
(2)
The period of the one month or six months should be reckoned under sub-rule (3)
from the date of the railway servant handing over charge at his old station and
under sub-rule(1) & (2) from the date of his taking over charge at the new
station.
1647. Daily Allowance on Temporary Transfer. --Daily allowance is
admissible during temporary transfer as follows:-
(i) First
180 days---Full Daily Allowance.
(ii) Beyond
180 days---Nil.
1648. A railway servant who goes on leave not
exceeding four months, after he has given over charge of his old post and
before he has taken over charge of his new post, shall be entitled, whether the
order for transfer is received before or after the commencement of his leave,
to the concession admissible under this section, as for a journey from his old
to his new post.
1649. (1) A railway servant who takes leave exceeding
four months, while in transit from one post to another, may draw traveling
allowance under this Section for so much of the journey as he has accomplished
before the order granting his leave is received, in addition to the concession
admissible under sub-rule (2) below.
(2)
When on return from leave exceeding four months, a railway servant is stationed
at a headquarter other than that at which he was stationed when he went on
leave, he may be allowed the concession admissible under this section as for a
journey from his old to his new station.
1650. A railway servant appointed to a new post while in
transit from one post to another, is entitled to draw traveling allowance for
so much of the journey on transfer as he has accomplished when he receives the
first order, and for the journey from the place at which he receives such
orders to his new station.
Multiple
choice questions:
1.
The rules in the chapter apply to which of the following groups?
a)
Only officers of the Indian Audit and Accounts Service
b) All railway servants except those governed by ex-Company Railways' rules
c) Only employees of the Railway Audit Department
d) Only those permitted by Railway Board to be governed by specific rules
Answer: b) All railway servants
except those governed by ex-Company Railways' rules
2.
Which officers are temporarily holding posts under the administrative control
of the Railway Board?
a)
Officers of the Railway Audit Department
b) Officers of the Indian Audit and Accounts Service
c) Officers of the Railway Services, Group A
d) Officers of the Indian Administrative Service
Answer: b) Officers of the Indian
Audit and Accounts Service
3.
What should the term "Indian Audit and Accounts Service" be
substituted for in the Railway Audit Department?
a)
Railway Services, Group A
b) Chief Medical Officer of the Railway
c) Administrative Medical Officer of the State
d) Railway Medical Officer
Answer: a) Railway Services, Group
A
4.
What is the correct term to use in the Railway Audit Department instead of
"Chief Medical Officer of the Railway"?
a)
Indian Audit and Accounts Service
b) Administrative Medical Officer of the State
c) Railway Medical Officer
d) Authorised medical attendant
Answer: b) Administrative Medical
Officer of the State
5.
For what purpose is a railway servant’s entitlement to Travelling Allowance
based on Grade Pay or Pay Band?
a)
For those drawing Grade Pay up to Rs. 10,000
b) For those in Pay Scale of HAG and above
c) For both a and b
d) For those drawing Grade Pay above Rs. 10,000
Answer: c) For both a and b
6.
When a railway servant is promoted or reverted with retrospective effect, under
what condition is revision of claims for travelling allowance permissible?
a)
If there has been a significant delay
b) If there is an actual change of duties
c) If the claim is made within a year
d) If the promotion or reversion was notified immediately
Answer: b) If there is an actual
change of duties
7.
What type of Travelling Allowance is NOT available during leave, temporary
transfer, or joining time?
a)
Daily Allowance
b) Conveyance Allowance
c) Permanent Travelling Allowance
d) Mileage Allowance
Answer: c) Permanent Travelling
Allowance
8.
What is the condition for a General Manager to sanction a permanent travelling
allowance to a railway servant?
a)
The servant must travel more than 10 days a month
b) The servant must travel more than 20 days a month
c) The servant must travel extensively outside his headquarters
d) The servant must perform travelling within his local jurisdiction
Answer: b) The servant must travel
more than 20 days a month
9.
Under what circumstances can a railway servant draw travelling allowance in
addition to permanent travelling allowance?
a)
When travelling beyond the sphere of duty by rail
b) When travelling within 32 kms of the headquarters by road
c) When travelling by road beyond the sphere of duty
d) When travelling by air for official duty
Answer: c) When travelling by road
beyond the sphere of duty
10.
Which of the following types of conveyance allowance is sanctioned based on the
maintenance of a motor car or motor cycle by a railway servant?
a)
Permanent Travelling Allowance
b) Bicycle Allowance
c) Motor Car/Motor Cycle/Scooter Allowance
d) Actual Cost of Travelling Allowance
Answer: c) Motor Car/Motor
Cycle/Scooter Allowance
11.
What should be checked and certified by the Accounts Officers before the
allowance is sanctioned?
a)
The distance travelled daily
b) The mode of conveyance used
c) The average monthly mileage
d) The purpose of the journeys
Answer: c) The average monthly
mileage
12.
What is required from a Railway servant for the initial fixation of conveyance
allowance?
a)
A written request to the General Manager
b) Maintenance of a log book for a minimum period of 3 months
c) Certification from the Accounts Officer
d) A declaration of the mode of conveyance used
Answer: b) Maintenance of a log
book for a minimum period of 3 months
13.
How often should the conveyance allowance be reviewed according to the rules?
a)
Every 6 months
b) Every 1 year
c) Every 2 years
d) Every 3 years
Answer: c) Every 2 years
14.
What is the consequence if a railway servant's motor cycle or motor car is out
of order for more than 15 days?
a)
They receive a reduced allowance
b) No allowance is admitted for the period in question
c) They must apply for temporary allowance
d) They can claim an alternative allowance
Answer: b) No allowance is
admitted for the period in question
15.
What must a General Manager consider before granting a bicycle allowance to a
railway servant?
a)
Whether the servant travels more than 20 kms daily
b) Whether the servant is eligible for a motor car allowance
c) Whether the servant maintains a cycle for official duties
d) Whether the servant has a log book for more than 6 months
Answer: c) Whether the servant
maintains a cycle for official duties
16.
What is the mileage allowance rate for journeys performed by an employee in
their own car or taxi in places where no specific rates are prescribed?
- a) Rs.10 per Km
- b) Rs.12 per Km
- c) Rs.14 per Km
- d) Rs.16 per Km
Answer: d) Rs.16 per Km
17.
What is the mileage allowance rate for journeys performed by autorickshaw?
- a) Rs.6 per Km
- b) Rs.7 per Km
- c) Rs.8 per Km
- d) Rs.9 per Km
Answer: c) Rs.8 per Km
18.
What is the mileage allowance for journeys performed by autorickshaw/taxis
under the prepaid charges system managed by local authorities?
- a) Reimbursement of fare as
determined by the employee
- b) Reimbursement of fare as
determined by Government agencies
- c) Reimbursement of fare as
determined by the employee's department
- d) No reimbursement provided
Answer: b) Reimbursement of fare as determined by Government agencies
19.
Which grade pay is mentioned as ineligible for travel by taxi or taking a
single seat in a taxi?
- a) Rs.5400/-
- b) Rs.4800/-
- c) Rs.4600/-
- d) Rs.4200/-
Answer: d) Rs.4200/-
20.
If an employee with grade pay less than Rs.4200/- travels by taxi or own car,
what will they be reimbursed?
- a) Actual charge limited to
rates prescribed for taxis
- b) Actual charge limited to
rates prescribed by the Dte. of Transport for autorickshaw
- c) No reimbursement
- d) Full fare reimbursement
Answer: b) Actual charge limited to rates prescribed by the Dte. of Transport for autorickshaw
21.
How are journeys performed by autorickshaw/tonga/cycle-rickshaw/man-driven
rickshaw equated for mileage purposes?
- a) Equated to journeys
performed by taxi
- b) Equated to journeys
performed by scooter/motorcycle
- c) Equated to journeys
performed by bicycle
- d) Equated to journeys
performed by bus
Answer: b) Equated to journeys performed by scooter/motorcycle
22.
What is the mileage allowance rate for journeys performed on foot?
- a) Rs.0.80 per kilometer
- b) Rs.1.00 per kilometer
- c) Rs.1.20 per kilometer
- d) Rs.1.50 per kilometer
Answer: c) Rs.1.20 per kilometer
23.
Will there be any increase in the road mileage rates for journeys performed in
hill tracks?
- a) Yes, a 10% increase
- b) Yes, a 20% increase
- c) Yes, a 25% increase
- d) No, there will be no
increase
Answer: d) No, there will be no increase
24.
When will the rate for mileage allowance automatically increase by 25%?
- a) Whenever Dearness Allowance
goes up by 25%
- b) Whenever Dearness Allowance
goes up by 50%
- c) Whenever the basic pay increases
by 25%
- d) Whenever the basic pay
increases by 50%
Answer: b) Whenever Dearness Allowance goes up by 50%
25.
Where does a journey on transfer commence or end according to the rules?
- a) The actual residence of the
railway servant
- b) The nearest airport
- c) The nearest bus stand
- d) The railway station
Answer: d) The railway station
26.
A Railway servant who resides away from his headquarters is eligible for
transportation charges for personal effects at prescribed rates from:
- a) His residence to the railway
station at the new headquarters
- b) The railway station at the
old headquarters to the new residence
- c) His residence to the railway
station at the old headquarters and from the railway station to the new
residence
- d) His residence directly to
the new residence
Answer: c) His residence to the railway station at the old headquarters and from the railway station to the new residence
27.
For admitting Travelling Allowance claims, which distance is adopted according
to the Railways Fare & Time Tables?
- a) Distance between two
stations as indicated in the ‘Railways Fare & Time Tables’
- b) Distance shown in the
‘Working Time Table’
- c) Distance calculated by the
employee
- d) None of the above
Answer: a) Distance between two stations as indicated in the ‘Railways Fare & Time Tables’
28.
For journeys performed under 8 km as per the Working Time Table but shown as
exactly 8 km in the Fare & Time Table, how should the Travelling Allowance
claim be processed?
- a) Based on the Fare & Time
Table
- b) Based on the Working Time
Table
- c) Based on the employee's
discretion
- d) Not admissible for any claim
Answer: b) Based on the Working Time Table
29.
What must be true for a Railway servant to be eligible for Road Mileage
Allowance?
- a) The employee must spend an
amount equal to the allowance provided
- b) The employee must actually
spend the amount while performing the journey on duty
- c) The employee must use their
own vehicle
- d) The employee must travel
beyond a radius of 10 km
Answer: b) The employee must actually spend the amount while performing the journey on duty
30.
Which railway servants are not entitled to Road Mileage Allowance when they
perform a journey on duty on Free Residential Card Passes/Monthly Season Tickets/Railway
Passes?
- a) Employees who are in receipt
of Grade Pay less than Rs.4600
- b) Employees who are provided a
government vehicle
- c) Employees who are provided a
Free Residential Card Pass/Monthly Season Ticket/Railway Pass
- d) Employees who do not stay in
government quarters
Answer: c) Employees who are provided a Free Residential Card Pass/Monthly Season Ticket/Railway Pass
31.
Which of the following is NOT included when a railway servant actually leaves
his Headquarters?
- a) Time spent at the station/airport
- b) Time spent by road journeys
from Headquarters Office to the station/airport
- c) Time spent in the train or
airplane
- d) Time spent for official duty
during travel
Answer: b) Time spent by road
journeys from Headquarters Office to the station/airport
32.
Who prescribes the Headquarters of General Managers and Heads of Departments
directly under the Ministry of Railways?
- a) The General Manager
- b) The Heads of Department
concerned
- c) The Ministry of Railways
- d) The Controlling Officer
Answer: c) The Ministry of
Railways
33.
What is required for a railway servant to receive pay and allowances when
traveling beyond the limits of his charge?
- a) Approval from any officer
- b) Approval from the
Controlling Officer
- c) Proper authority
- d) No approval needed
Answer: c) Proper authority
34.
Under what condition may a railway servant be deemed to be on tour?
- a) When absent from home
- b) When absent on duty from his
Headquarters
- c) When attending personal
events
- d) When within his city limits
Answer: b) When absent on duty
from his Headquarters
35.
Which of the following expenses will be met from Government funds for a railway
servant deputed to accompany a foreign delegation?
- a) Travel by air without prior
approval
- b) Porter charges and essential
incidental expenses
- c) Lodging without any
conditions
- d) Travel expenses for family
members
Answer: b) Porter charges and
essential incidental expenses
36.
What is the daily allowance entitlement for a railway servant staying in the
same hotel as the delegation/VIPs if only lodging has been provided at
Government expense?
- a) Full daily allowance
- b) ¾ of the normally applicable
rate
- c) ½ of the normally applicable
rate
- d) No daily allowance
Answer: c) ½ of the normally
applicable rate
37.
Which railway servants are NOT entitled to traveling allowance under the rules
in this Section?
- a) Those performing duties not
related to the movement of trains
- b) Those performing duties
directly connected with the charge of moving trains
- c) Gazetted Officers
- d) Non-gazetted Officers
Answer: b) Those performing duties
directly connected with the charge of moving trains
38.
What is a railway servant entitled to when making a journey on tour by an open
line of a railway?
- a) Road mileage and free pass
- b) Free pass and daily
allowance
- c) Only daily allowance
- d) Only free pass
Answer: b) Free pass and daily
allowance
39.
Under what circumstances may a railway servant be granted road mileage for a
journey by road between stations connected by rail?
- a) When the journey is for
personal reasons
- b) When traveling with family
- c) When the journey by road is
necessary in the interest of railway service
- d) When no other means of
transport is available
Answer: c) When the journey by
road is necessary in the interest of railway service
40.
Which of the following is TRUE about conveyance hire at an outstation for
non-gazetted railway servants on tour?
- a) They can draw mileage
allowance for the journey.
- b) They may be granted
reimbursement of bonafide charges on account of conveyance hire.
- c) They are not entitled to any
conveyance hire reimbursement.
- d) They may only hire a
conveyance without reimbursement.
Answer: b) They may be granted
reimbursement of bonafide charges on account of conveyance hire.
- When a railway servant combines
a rail journey with a journey by road or steamer, what is he entitled to
claim in addition to the actual fare?
a)
Daily allowance for the entire period of absence
b) Additional fare for road/steamer journey
c) Only rail fare without any additional allowance
d) Diet charges for the entire journey
Answer: a) Daily allowance for the
entire period of absence
- Which of the following officers
may travel by air on tour at their own discretion?
a)
Junior Administrative Grade Officers
b) Officers below the rank of Executive Directors
c) Members of the Railway Board and General Managers
d) Non-gazetted railway servants
Answer: c) Members of the Railway
Board and General Managers
- For a railway servant entitled
to travel by air on tour, what expenses does the daily allowance cover?
a)
Only on-the-way expenses
b) Only expenses for halts at outstation
c) Both on-the-way expenses and expenses for halts at outstation
d) Only travel expenses from airport to destination
Answer: c) Both on-the-way
expenses and expenses for halts at outstation
- What must be done before any
journey by air is undertaken by a railway servant?
a)
Obtain approval from the Finance Department
b) The journey must receive the sanction of the Railway Board or the General
Manager
c) Record the reasons for choosing air travel
d) Submit a detailed travel itinerary
Answer: b) The journey must
receive the sanction of the Railway Board or the General Manager
- Which officers are allowed to
travel by Business or Club Class within the country on tour?
a)
All railway officers
b) Officers drawing Grade Pay of Rs.10,000/- with approval of Competent
Authority
c) Only Members of the Railway Board
d) Officers in pay scale of Rs. 67000-79000 or above
Answer: d) Officers in pay scale
of Rs. 67000-79000 or above
- What is the rule regarding a
railway servant who is not authorized to travel by air but does so?
a)
They will be reimbursed for the air fare
b) They will draw only the traveling allowance admissible for rail/road/steamer
travel
c) They are entitled to full daily allowance for the journey
d) They will face disciplinary action
Answer: b) They will draw only the
traveling allowance admissible for rail/road/steamer travel
- What should be done if a
railway servant expects to perform a return journey by air within the
period during which the return ticket is available?
a)
Purchase two one-way tickets
b) Purchase a return ticket at reduced rates
c) Seek approval for an extended stay
d) Use the return ticket for another purpose
Answer: b) Purchase a return
ticket at reduced rates
- In the case of international
travel, which officers are entitled to travel by first class?
a)
Officers of the level of Additional Secretaries
b) Officers of and above the level of Secretaries to the Government of India
c) Junior Administrative Grade Officers
d) General Managers
Answer: b) Officers of and above
the level of Secretaries to the Government of India
- What is the entitlement for a
railway servant holding a post in the pay scale of Rs. 67000-79000 during
a transfer?
a)
They may travel by air with their family
b) They may travel by air at their discretion
c) They are only entitled to rail travel
d) They must travel by road
Answer: b) They may travel by air
at their discretion
- What is the entitlement for
transportation of personal effects during a transfer?
a)
The railway servant must arrange transport at their own expense
b) Kit passes may be issued for transportation of personal effects between
places connected by rail
c) Only essential items can be transported
d) The railway servant must hire a private transport service
Answer: b) Kit passes may be
issued for transportation of personal effects between places connected
51.
What is the prescribed authority for the rates of transporting the entitled
weight by steamer?
a)
Railway Board’s letter No. F(E)I/2008/AL-28/15 dated 29.12.2010
b) Railway Board’s letter No. F(E)I/2011/AL-28/26 dated 14.02.2012
c) Shipping Corporation of India
d) Directorate of Transport
Answer:
c) Shipping Corporation of India
52.
Under which condition will reimbursement of actual expenditure by road be
admissible?
a)
If the transportation of personal effects is made by rail
b) If the transportation of personal effects is made by road, limited to
prescribed rates
c) If the transportation of personal effects is made by air
d) If the transportation of personal effects is made by ship
Answer:
b) If the transportation of personal effects is made by road, limited to
prescribed rates
53.
The higher rates of road mileage prescribed for 'X' and 'Y' class cities would
be admissible for transfers between which of the following?
a)
'X' to 'Z' class cities
b) 'Z' to 'Y' class cities
c) 'X' to 'Y' class cities and vice-versa
d) 'Z' to 'Z' class cities
Answer:
c) 'X' to 'Y' class cities and vice-versa
54.
By how much shall the rates of transportation of personal effects increase when
the Dearness Allowance payable on the revised pay structure goes up by 50%?
a)
10%
b) 15%
c) 20%
d) 25%
Answer:
d) 25%
55.
In what circumstance is Composite Transfer Grant NOT admissible?
a)
Temporary transfer not exceeding 180 days
b) Transfer involving a change of residence
c) Transfer ordered in the public interest
d) Permanent transfer to an outstation beyond 20 km
Answer:
a) Temporary transfer not exceeding 180 days
56.
What is the required condition for a Railway servant to claim the Composite
Transfer Grant after retirement?
a)
They must retire with the same pay
b) They must vacate the railway accommodation allotted to them
c) They must change their residence within 20 km
d) They must retire after 20 years of service
Answer:
b) They must vacate the railway accommodation allotted to them
57.
What is the maximum permissible distance for an outstation transfer to qualify
for Composite Transfer Grant at one-third of one month's Basic Pay?
a)
10 km
b) 15 km
c) 20 km
d) 25 km
Answer:
c) 20 km
58.
What percentage of Composite Transfer Grant is admissible as an advance for a
serving Railway employee on transfer?
a)
50%
b) 60%
c) 75%
d) 90%
Answer:
c) 75%
59.
For transfers within the same station, what condition must be met for a Railway
servant to be granted Composite Transfer Grant at one-third of one month's
basic pay?
a)
No change of residence
b) Change of residence
c) Transfer exceeding 20 km
d) Transfer involving multiple stops
Answer:
b) Change of residence
60.
If a Railway servant is transferred within how many days of their spouse’s
transfer, will no Transfer Travelling Allowance be admissible?
a)
30 days
b) 60 days
c) 90 days
d) 120 days
Answer:
b) 60 days
61.
What is the daily allowance eligibility for a Railway servant on temporary
transfer beyond 180 days?
a)
Full Daily Allowance
b) Half Daily Allowance
c) Nil
d) Double Daily Allowance
Answer:
c) Nil
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