Indian Railway Codes and Manuals-Stores code- Vol-I-Chapter-2 (II)
CHAPTER-II
Stores Nomenclature and Price Lists
201. Standard
Classification of Stores.—The following is the standard classification of the
railway stores which should be strictly followed on all railways. Railway
Stores have been divided into 75 groups, the group number being specified as
the first two digits in any price listNo. pertaining to that
group.
Within each group there will be sub-groups to broadly
identify groups of items within the main group. Details of sub-groups within
each group are placed at Appendix-I. The two digits following the main group
identify sub-group in a price list number pertaining to the main group.
201. Out of the 75 groups under
which the railways stores have been classified, some of the groups are unified.
Under unified groups, any particular item is identified on all railways with
one PL No. Individual railways shall therefore not allot regular PL Nos. to
individual items under the unified groups and this will be done only by the
railway that originally prepared the unified price list book. List of groups
that are unified and the individual railways which have prepared the unified
groups is placed at Appendix II.
(Authority : Ministry of Railways, letter No.2020/RS(IC)/165/1
dt.11.11.2020 )
202. Standard
Nomenclature of Stores.—The nomenclature of each of the several items of stores
in each of the classes referred to in paragraph 201 should be strictly in
accordance with that prescribed in a printed standard nomenclature list, each
item of which shall be assigned a number, reference to which will serve to
identify the article completely.
203. The
items of each class in the list shall be arranged in alphabetical order, the
name of the article or commodity being placed first, followed by its
description and lastly where necessary, the purpose for which it is used.
204. Part Number Code.—for items that cannot
be adequately described without mentioning the purpose for which they are
intended, indicating letters should be prefixed to the numbers according to a
Standard Code for such items.
205. Standard Specifications &
drawing.—Standard specifications and drawings of raw & manufactured
materials are prescribed by the Rly. Board, RDSO and the General Managers from
time to time and price list should give a reference to the code numbers of such
specifications. stores which do not specify the standard specifications and
drawings should gradually be worked out and substituted in time those which do
so. List of standard specifications which have been adopted
for use on Indian Railways are issued by Rly. Board/RDSO from time to time. Indian
Railways standard specifications are also issued by Rly. Board & RDSO from
time to time for certain items. List of items for which IRS drawings exist are
circulated through the quarterly notifications issued by RDSO. All
materials indented by the consumers and procured by the C.O.S., should, where
I.R. Standard exist conform to such standards.
206. To
enable consuming departments to exhaust supplies of obsolete and non-standard
materials in stock as rapidly as possible, in preference to other items, such
items should be distinguished from the rest in the printed nomenclature lists,
in some suitable manner.
207. The units to be used in accounting for
quantities of receipts or issues for each item of stores should be shown in the
printed nomenclature lists. Such units shall be those adopted
generally and in the largest number of cases for the issue of the
items. The employment of dual units of measurement in price
lists and ledgers for any item of stores is prohibited. The
list of codes in use for units of accountal is placed at Appendix III.
208. The
nomenclature lists, referred to also as Priced Stores Lists or Price Lists,
which should be in the following form are not intended for the pricing of
issues of stores but for supplying consuming Departments with a list of stores
showing their correct description and identifying numbers.
209. The
Price Lists should be kept up-to-date by the prompt issue of serially numbered
correction slips of a standard size which could be conveniently filed. All
corrections in Price Lists, except those in which a whole page is substituted,
should be carried out in manuscript in ink.
210. Rates
for New Stores.—(a) Stores Purchased. —The rates for 'new' stores should be the
'average book rate' or the 'current market rate' whichever is
less. The average book rate is the rate arrived at by dividing
the value balance shown in the priced ledgers by the quantity
balance. The current market rate is, in the absence of any
special notification by the Controller of Stores, the last purchase price paid
for other than petty supplies. When there have been no recent
purchases (i.e. within three years), the current market rate should be
ascertained and fixed by the Controller of Stores.
Note.— When the last purchase price or the current market
rate is lower than the average book rate by 10 per cent or more, or when,
though the variation is less than 10 per cent special circumstances justify the
revision of the average book rate, the balance of stores in stock should be
re-valued at the lower rate and the difference between the two balances
adjusted against Stock Adjustment Account (See also paragraphs 2554 and
2560).
(b) Workshop Manufactured Stores. —The Price list rates for
workshop manufactured stock items would be the rates fixed half yearly by the
Mechanical Department and the average book or ledger rates will be the price
list rates in force from time to time necessary revaluation of balances in
stock being made at each revision of the price list rate (see also paragraphs
1535 to 1537).
211. Schedule
of Scrap. —The rates for scrap materials should be included in the Schedule of
Scrap. These rates should be revised as frequently as necessary and not less
frequently than once a year by the Controller of Stores in consultation with
the Chief Accounts Officer with reference to the best data available, such as
the average prices realized at recent auction sales. If there is any difference
of opinion between the Controller of Stores and the Chief Accounts Officer on
the subject the matter should be referred to the General Manager whose decision
will be final.
212. Book
Rate for Scrap. The schedule rate will ordinarily be the book rate for all
receipts and issues of scrap from and to departments of the railway. When the
schedule rate is revised and is lower than the previous rate the balances in
hand should be revalued at the revised rate by operating on the Stock
Adjustment Account. If, however, the revised rate is higher than the previous
rate, the following procedure should be followed :—
(a) The existing stock should not be revalued at the
revised rate ;
(b) Future receipts should be credited at the revised rate
; and,
(c) Issues should, however, be priced at average rates
struck on the priced ledgers as and when required.
Multiple choice questions:
1.
How many groups are the railway stores divided into according to the standard
classification?
a) 50
b) 60
c) 75
d) 100
Answer: c) 75
2.
Who is responsible for allotting regular PL Nos. to individual items under the
unified groups?
a) The General Manager
b) The individual railways
c) The railway that originally prepared the unified price list book
d) The Ministry of Railways
Answer: c) The railway that originally prepared the unified price
list book
3.
What should the nomenclature of each item of stores be in accordance with?
a) A standard operating procedure
b) A printed standard nomenclature list
c) The discretion of the Controller of Stores
d) The preferences of the individual railways
Answer: b) A printed standard nomenclature list
4.
How should items of each class in the list be arranged?
a) By price, from lowest to highest
b) By the frequency of use
c) In alphabetical order
d) By the date of acquisition
Answer: c) In alphabetical order
5.
What should be used for items that cannot be adequately described without
mentioning their purpose?
a) A detailed description
b) A special prefix code
c) A numerical code
d) A color-coding system
Answer: b) A special prefix code
6.
Who prescribes the standard specifications and drawings for raw and
manufactured materials?
a) The General Manager
b) The Railway Board, RDSO, and the General Managers
c) The Ministry of Railways
d) The Controller of Stores
Answer: b) The Railway Board, RDSO, and the General Managers
7.
What should be done with obsolete and non-standard materials in stock?
a) They should be stored
indefinitely
b) They should be sold immediately
c) They should be distinguished from the rest in the printed nomenclature lists
d) They should be returned to the supplier
Answer: c) They should be distinguished from the rest in the
printed nomenclature lists
8.
What units should be used in the printed nomenclature lists for accounting for
quantities of receipts or issues?
a) Metric units only
b) Dual units of measurement
c) Generally adopted units for the largest number of cases
d) Customary units
Answer: c) Generally adopted units for the largest number of cases
9.
What is the primary purpose of the Price Lists?
a) For pricing issues of stores
b) For supplying consuming Departments with a list of stores showing their
correct description and identifying numbers
c) For inventory audits
d) For financial reporting
Answer: b) For supplying consuming Departments with a list of
stores showing their correct description and identifying numbers
10.
How should corrections in the Price Lists be carried out, except when a whole
page is substituted?
a) In pencil
b) In manuscript in ink
c) By printing new lists
d) By verbal instructions
Answer: b) In manuscript in ink
11.
What should be the rate for 'new' stores?
a) The highest market rate available
b) The average book rate or the current market rate, whichever is less
c) The most recent purchase price
d) A rate decided by the General Manager
Answer: b) The average book rate or the current market rate,
whichever is less
12.
Who should fix the rates for workshop-manufactured stock items?
a) The Finance Branch
b) The General Manager
c) The Mechanical Department
d) The Controller of Stores
Answer: c) The Mechanical Department
13.
How often should the rates for scrap materials be revised?
a) Every six months
b) Annually
c) Monthly
d) As infrequently as necessary
Answer: b) Annually
14.
If the revised schedule rate for scrap is lower than the previous rate, what
should be done with the balances in hand?
a) They should be sold immediately
b) They should be revalued at the revised rate
c) They should remain at the previous rate
d) They should be discarded
Answer: b) They should be revalued at the revised rate
15.
If the revised rate for scrap is higher than the previous rate, how should
existing stock be handled?
a) Revalued at the revised rate
b) Credited at the revised rate
c) Priced at average rates struck on the priced ledgers as and when required
d) Not revalued at the revised rate
Answer: d) Not revalued at the revised rate
16.
What should be done with future receipts of scrap when the revised rate is
higher than the previous rate?
a) Credited at the revised rate
b) Stored separately
c) Sold immediately
d) Priced at the old rate
Answer: a) Credited at the revised rate
17.
How should issues of scrap be priced when the revised rate is higher than the
previous rate?
a) At the revised rate
b) At the previous rate
c) At average rates struck on the priced ledgers as and when required
d) Based on the market demand
Answer: c) At average rates struck on the priced ledgers as and
when required
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