Indian Railway Codes and Manuals-Finance code-Vol-I-Chapter- 4 (IV)
CHAPTER –IV
Parliamentary Financial Control Appropriation Accounts
401. General -Budget is an instrument of
Parliamentary Financial Control and at the same time, an important management
tool. Parliamentary Financial Control is secured not only by the fact that all
'voted' expenditure must receive Parliament's prior approval, but also by the
system of reporting back to it, through the Public Accounts Committee, the
actual expenditure incurred against the Grants voted by Parliament and
Appropriations sanctioned by the President.
402. The statements which are prepared for presentation
to the Public Accounts Committee, comparing the amount of actual expenditure
with the amount of Grants voted by Parliament and, Appropriations sanctioned by
the President, are called the ―Appropriation Accounts‖. The Appropriation
Accounts are signed both by the Chairman & Chief Executive Officer, Railway
Board, as Principal Secretary to the Government of India, Ministry of Railways,
and by the Member Finance, Railway Board, as Secretary to the Government of
India, Ministry of Railways, in financial matters and transmitted to the
Director of Railway Audit who has been entrusted by the Comptroller and Auditor
General of India with the duty of reporting on these accounts.
403. Form of Accounts and dates of submission
by the Railways -The General Manager of each railway should send to the Railway
Board, the Appropriation Accounts for his railway for the previous financial
year in Form No. F. 403 given below, furnishing his Audit Officer
simultaneously with a copy thereof for check and certification.-
Note -If 'charged' expenditure is provided
for and incurred, it should be shown separately from the 'voted‘ under each Sub
Major Head.
"The Appropriation Accounts will be
signed by the General Manager, Chief Administrative Officer of the
Railways/Production Units and the Financial Advisor personally. This cannot be
delegated to any other authority. In case where the 'advance' Appropriation
Accounts are not personally signed by either/both of them due to unavoidable
circumstances, these should subsequently be got approved by him/them as early
as possible and an intimation to this effect be sent to the Board indicating
the unavoidable circumstances."
(Authority Railway Board's letter no. 92
App/6-1/91-92 dated 09.12.1992)
A detailed programme giving the dates for
submission of advance and audited copies of the Appropriation Accounts and
connected statements is circulated every year by the Railway Board after
consultation with the Additional Deputy Comptroller & Auditor General,
Railways for compliance by the Railway Administration and the Statutory Audit
Officers. Any information required by Audit in connection with the accounts,
etc, should be promptly furnished to the Audit Officers so that there may be no
delay on their part in returning the accounts duly audited and certified by the
due dates. References made by the Railway Board in respect of corrections and
obscure or unintelligible explanations should be promptly replied to, and
changes if anymade in the Appropriation Accounts as a result of comments of the
Railway Board, should be simultaneously furnished to the Statutory Audit
Office. Similarly, any revisions made andadvised to the Statutory Audit Office,
in consequence of the observations of the ADAI (Railways) on the Appropriation
Accounts should at the same time be reported to the Railway Board. Amendments
to the Appropriation Accounts and correction in the Annexure should be advised
as soon as they are 10 known but not later than the schedule communicated by
Railway Board for various statements, annexures and grant Account.
404. The entries made in Form No. F. 403
above are sample entries illustrative of themanner in which the form should be
filled. The instructions/guidelines which are issued by Railway Board through
the detailed annual programme for submission of Appropriation Accounts should
be followed. The abbreviations used in the form are explainedbelow :-
O -Original Grant or Appropriation.
S -Supplementary Grant in case of voted
expenditure and supplementary appropriation incase of charged expenditure.
R -Residual modification sanctioned by
competent authorities other than the Parliament(i.e., re-appropriations,
withdrawals or surrenders)
405. The letter 'O' should not appear in
column I when the figure against it is ‗nil' or when the Original Grants or
Appropriations without any modifications are direct into column 2. The letter
'O' should, therefore, appear in column I only when a figure is shown against
it. In column 1 the sign plus (+) need not be inserted against plus figures
which even without a sign will stand for such figures. 406. The Minor Head
'surrenders or withdrawals within Major Head' is an adjusting Minor Head and is
intended for voted Grants only. It has been provided to record the amounts
withdrawn or surrendered within the Major Heads. The entry against this Minor
Head neutralizes the effect of reductions made under other Minor Head due to
withdrawal or surrender of authorized provision; and the total in column 2
represents the provision sanctioned by the Parliament under the Major Head
concerned. 407. The Appropriation Account of each Major head/Sub major Head
should be prepared in detail for each sub- head of Major Head/Sub Major Head
(see para 305- F). The expenditure charged to Capital, Development Fund,
Capital Fund, Depreciation Reserve Fund, Railway Safety Fund, and Rashtriya
Rail Sanraksha Kosh (according to any other such Fund created, deleted,
replaced in future) whenever occurring in one and the same plan head of Major
Head 5002-03, should be shown separately. The amount of reserve kept by the
General Manager or other sanctioning authority should be shown against the
sub-head "surrenders or withdrawals within Grant". In addition,
credits or recoveries outside the Grant should be shown separately. This is illustrated
below with reference to (Major Head 3002,3003 : Sub Major Head 01) :
(Major Head 3002,3003 : SMH 01)
-Revenue-General Superintendence and Services-
i) General Management including General
Management Services.
ii) Financial Management.
iii) Personnel Management.
iv) Materials Management.
v) Way and Works Management.
vi) Rolling Stock Management.
vii) Electrical Management.
viii) Signal & Tele-communication
Management.
ix) Traffic Management.
x) Surrenders or withdrawals within Grant.
xi) Total Credits or Recoveries.
Note -Any additions or alterations in the
minor heads which the Railway Board may make in book of 'Demands for Grants'
for a year should be suitably embodied in the Appropriation Account of the
relevant Grants for that year.
408. Figures
to be exhibited in the Accounts
1) The figures of Original Grant or
Appropriation to be exhibited in the Appropriation Accounts should be those
shown against the Railway in the Book of Demands for Grant as Voted by the
Parliament in the case of 'Voted' grants and sanctioned by the President in the
case of 'Charged' expenditure. In those cases where no special figures appear
against the Railway in that book, the figures communicated by the Railway Board
through Budget Orders should be shown. The figures of Final Grant or
Appropriation should be those as finally sanctioned by the Railway Board before
the close of the financial year. The figures of actual expenditure appearing in
the Appropriation Accounts should agree with those shown in the Annual Accounts
of the railway. In exhibiting actual expenditure in the Appropriation Accounts,
it should be borne in mind that the expenditure as actually recorded in the
accounts should be shown against the appropriate detailed head of the Major
head/Sub Major Head, irrespective of the detailed head of the Major Head/Sub
Major Head under which provision for such expenditure was made in the budget.
In the Appropriation Accounts of Capital Segment (Major Head
5002,5003)-Assets-Acquisition, Construction and Replacements, separate figures
of Capital, Depreciation Reserve Fund, Railway Safety Fund, Rashtriya Rail
Sanraksha Kosh and Development Fund expenditure as the case may be, should be
shown under the various Minor heads.
2) The figures of Supplementary Grants in the
case of Voted expenditure to be shown in
column I of the Appropriation Accounts, should be those which are voted by the
Parliament for each Minor Head of Major Heads/Sub major Heads of Demand for
Grant. These figures are specifically mentioned in the letters sanctioning
modified allotment and should be exhibited as such in the Appropriation
Accounts against the Minor Heads concerned. The subsequent modifications of the
allotment, if any, are made by re-appropriation and should not affect the
figures of Supplementary Grants for exhibition in the Appropriation Accounts.
3) If there is any expenditure met from the
"Contingency Fund' but not recouped to the Fund during the course of the
year, it should be shown in column 3 of Form No F.403 duly analysed under the
various Minor Head of the Sub Major Heads concerned and separately against the
head ‗Met from Contingency Fund', which should be introduced under those Minor
Heads. It should also be shown separately under the grand total for the Major
Head/Sub Major Head as a whole.
Notes on
The Accounts
409. Explanations of Variations -Under the
Minor Heads of the Appropriation Account of each Major Head/Sub Major Head,
explanations should be furnished for the variation between the Original Grant
or Appropriation and the actual expenditure of the year. Separate explanations
should be given in the form of notes under each Minor Head for variations
between the Original Grant or Appropriation and the actual expenditure except
in cases in which the differences in column 1 or column 4 or both have been
left unexplained under the operation of the limits in paragraph 410 below. In
the accounts of Capital Segment (Major Head 5002,5003),the variations under
Capital, Depreciation Reserve Fund, Development Fund, Capital Fund, Railway
Safety Fund and Rashtriya Rail Sanraksha Kosh (according to any other such Fund
created, deleted, replaced in future), as the case may be, should be explained
separately. Amounts, relating to several causes should also be mentioned
separately. However the variations even if these are minor, may be explained by
Zonal Railways/ PUs since such minor variation may be necessitated to explain
as a whole when considered cumulatively for Indian Railways. Detailed
reasons/explanations must be furnished for variations beyond the limit
prescribed as per extant guidelines of Railway Board.
410. As per PAC‘s recommendation ( 17th Lok
Sabha, First Report), the following variations should be explained with
Appropriation Accounts:
For
Revenue Segment:
i) All cases excesses/Savings exceeding Rs.
500 lakhs. 13
ii) All cases where excess/saving exceeds 10%
of sanctioned provision or Rs.250 lakhs, whichever is higher.
iii) All saving exceeding Rs.500 Lakh.
iv) All cases, where the savings exceeds 10%
of the sanctioned provision or Rs.250 Lakh whichever is higher.
v) In case there is supplementary, all cases
where saving exceeds 10% of the supplementary or Rs. 100 lakhs, whichever is
higher.
vi) Further where grant allotted as a whole
exceed then involving of Rs. 25 lakhs shall be explained.
For
Capital Segment:
i) Specific works under which entire
supplementary grant remained unutilized
ii) Specific works/projects under which
entire provision( original plus supplementary) remained unutilized.
iii) Specific works/projects under which
saving of 10% of supplementary grants or Rs. 100 Lakhs whichever is higher for
incurring additional expenditure on existing works remained unutilized.
iv) Specific works/projects under which the
variation (Excess/saving) exceeded Rs. 500 Lakh irrespective of the percentage
which the variation bears to the sanctioned provision (Original plus
supplementary).
v) Specific works/projects in which
saving/excess exceeded Rs. 250 lakh or 10% of the sanctioned provision
(Original plus Supplementary), whichever is higher but did not exceed Rs. 500
lakh.
Note - It is to be ensured that explanations
for variations are clear, complete, descriptive and precise. The reasons should
be sequenced according to their significance. Vague explanations like ‗due to
over estimates‘, covered by reappropriation‘ etc. should be avoided.(Monetary
limits as revised from time to time).
411. When an excess or saving is due to
expenditure having been booked under a Minor Head of a Major Head/Sub Major
Head other than that under which provision was sanctioned, suitable explanation
should be given under both the Minor Heads of the Major Heads/Sub Major Heads
affected.In other words, the effect of following the correct classification in
accounts corresponding to Budget heads different from those under which
provision was made in the budget, should invariably be brought out in the
explanations for variations under the Major Heads/Sub Major Heads concerned. 14
412. Whenever any variation of a large
magnitude (viz., Rupees one lakh and above) between the final Grant or
Appropriation and the actual expenditure is explained under any minor head of a
Major Head/Sub Major Head as due to adjustments of wrong debits or bad
accounting, the reasons for such wrong adjustments and why they could not be
rectified before the close of the accounts for the year, should invariably be
furnished in the form of foot-notes to the Appropriation Account concerned. In
the case of variations and lapses over the Final Grant due to non-receipt of debits
,the name of the Accounts Officer from whom the debits were awaited and steps
taken by the Railway Accounts Officers to call for these debits before the
close of the year, should also be noted in the foot- notes to the account
concerned.
413. If variations in a number of
Appropriation Accounts are due to the same cause or causes, the total effect of
the cause, or causes should be stated in a comprehensive note in one place, and
reference to this should be given in the explanation under the several Grants.
414. Brief explanations of variations under
each Major Head/Sub Major head as a whole, showing the principal causes for the
excess or the saving with the amount involved under each case, should be
furnished in a separate note at the end of the Account.
415. When a variation under a Minor Head
cannot be explained in a note of reasonable brevity, the explanation should be
included in an Appendix, a reference to this being made in the note below the
Minor Head. In all cases, definite reasons for the excess or saving should be
given, bringing out clearly why the particular event leading to the variation
could not be foreseen at the time of the preparation of the budget and revised
estimates and what special circumstances arose subsequently leading to the unexpected
variation. In the case of an excess, it should also be mentioned why the
expenditure could not be postponed.
416. Re-appropriations -If there were savings under certain Minor
Heads of a Major Head/Sub Major Head which could be re-appropriated to other
Minor Heads sub-heads to cover excess there under, and an order of
re-appropriation was not passed by the competent authority, reasons for the
failure to do so should be explained. Similarly, if any Re-appropriations have
been unnecessarily made, or have been made under a Minor Head under which there
is no saving or insufficient saving, the circumstances in which such
Re-appropriations were made, should be explained.
417. Savings due to Postponement of
Expenditure or Abandonment of Schemes - Any savings due to the postponement of
expenditure or the discharge of a liability should be distinguished from those
due to abandonment of schemes, economy in expenditure, retrenchmentor other
similar causes. If a service or work, for which provision was made in the
budget, is deliberately abandoned, in order to make funds available for
expenditure for which no provision was made, the fact should be mentioned.
418. Exhibition
of Recoveries or Credits –The figures of "Credits or recoveries" having been excluded
from the scope of Demands (vide paragraph 335) should be shown against a
separate head "Credits, or Recoveries" at the end of the
Appropriation Account of each Major Head/Sub Major Head duly analysed under the
various Minor Heads of Major Head/Sub Major Head. Nature of important items of
credits under each Minor Head should also be indicated briefly, whereas
explanations for variations between the anticipated and actual credits need not
be furnished. Recoveries under 'Charged' items, if any, should be shown
separately from those under 'Voted' items.
419. Unadjusted
Assets and Liabilities of Special Schemes or Projects - On the completion of a special scheme or
other temporary object of expenditure, which is of appreciableimportance,
suitable remarks regarding its unadjusted assets and liabilities should be made
in the note below the relevant Minor Heads If any stores or other property were
acquired by charge to the grant for the scheme, the actual or intended disposal
of such property should be explained and any deficiencies noted or losses
incurred should be mentioned.
420. Offices closed or transferred to another
Department/Ministry or Government -When an institution or a department has been
closed or transferred to another Department/Ministry or Government, the effect
of the closure or transfer upon the Accounts should be indicated.
421. Purchase
or Disposal of Immovable Property -When any important immovable property is purchased, relinquished or
exchanged for other property, such details of the transactions as may be known
should be incorporated in the note below the relevant Minor Head. Thus, in the
case of a sale, particulars of original cost may, if available, be given and
compared with the sale proceeds and with any estimate which may have been
included in a project estimate.
422. Stores
and Manufacture Suspense -The variations under the capital suspense heads, "Stores"
and "Manufacture" on account of the revision of 16 programmes, delay
in the supply of material, etc., which affect the final heads under
"Rolling Stock" and "Works‘‘', etc., should, wherever, possible
be reflected in the explanations for variations under the final heads
concerned.
423. Consultation
with the Executive
-All explanations of variations, of inability to make timely Re-appropriations,
and of wrong and unnecessary Re-appropriations should be drafted in close
consultation with the controlling authorities and should be precise and
informative. Vaguely worded explanations, such as 'saving is due to
over-estimation' or 'excess is due to under-estimation' should be avoided.
Endeavour should be made to anticipate and meet comments which the reporting
officer may be expected to offer.
424. Losses -All items of losses (excepting those relating to Stores Accounts),
which are booked in the accounts as losses, and of write-off of over payments.
etc., which are treated as losses, should be exhibited in the notes to the
Appropriation Accounts of each Major Head/Sub Major Head with the amount in
units of rupees. Items costing Rs. 1 Lakh each or more should be listed
individually and those below Rs. 1 Lakh each should be shown in one lump sum.
Losses of Rs.1 Lakh and above due to flood damages, earthquakes and accidents.
etc., should be lumped together and shown as such in the foot- note to the
Major Head/Sub Major Head concerned instead of listing out each item of such
losses separately. Losses on account of revaluation of stores and stock
verification, etc., should generally be shown in the notes to Stores Account in
terms of paragraph 439. Such items as are not mentioned therein, being below
the limit upto which they are required to be mentioned, should, however, be
included in the notes to the Appropriation Accounts. Note -The items of losses
which are reflected in the explanations of variations under the different Minor
Heads of the Grant should be co-related with the footnotes whether of the same
or of some previous years' Appropriation Accounts. If, however, the write-off
of loss has not been sanctioned during the year under review and as such the
item is not exhibited in the foot-notes, the fact should be brought out in the
explanation. In cases where the items mentioned in the foot-notes are not
reflected in the explanations, it should be stated why they are not so
reflected.
425. In cases of losses and writes-off and
remissions or abandonment of claims to revenue except in the case of items of
warfare and demurrage, complete information giving full particulars of all
cases amounting to Rs. 1 Lakh each or more, which are individually listed, and
a brief statement of the circumstances 17 which led to the loss, etc., should
be furnished. Similar information should also be supplied in respect of items
of losses shown in the foot-notes to the Stores Account, such as physical
losses of stores due to thefts, pilferage, etc., and losses on auction sales,
etc., which may not be regarded as due to the normal wastage unavoidable in the
working of Railways. Similarly, information regarding individual items of
warfare and demurrages, amounting to Rs.5 lakh each and over should be
furnished giving full particulars of each of these items and the brief
statement of circumstances, leading to their remission/ write- off.
426. Ex-gratia
payments- A
statement embodying particulars of the items of exgratia payments (i.e.,
payments made as acts of grace) exceeding Rs.5 lakh each and the Sub Major Head
to which it relates, should be sent in support of the Appropriation Accounts
for exhibition in the notes to the consolidated. Appropriation Accounts of each
Grant. For collecting this information, each Accounts Office should maintain a
manuscript register for recording therein the particulars of the ex- gratia
payments, reference to sanction, Sub Major Head affected, amount paid, month of
payment, etc.
Subsidiary Statements And
Accounts
427. Block Accounts (Part I for Assets
created from Capital and Part II for Assets created from all funds including
part I) Balance Sheet and Profit and Loss Account of Railways - The
Appropriation Accounts should be supported by a Block Account, Capital statement,
a Balance Sheet and a Profit and Loss Account of the railway. These statements
should be prepared separately for Commercial and Strategic lines.
428. Block
Account -The
Block Account represents all the physical assets of the undertaking whether financed
from loan capital or the Railways‘ own generation of funds.
429. Block wise account under all Planheads
is prepared for commercial and strategic separately and then funds wise
bifurcation of it is made separately. The illustration of consolidated Block
Account (commercial) is given in Annexure XXV.
430. The cost of improvement for the purpose
of paragraph 429 (iii) will be the excess over the cost of replacement, at
current prices, of an asset by a like asset or its original cost, estimated if
not known, whichever is greater. In Annexure I are given the formulae for
working out the cost of replacement by like asset in respect of various types
of assets. The estimated"cost of replacement, at current prices, of an
asset by a like asset" should in no circumstances be less than the cost of
replacement calculated in the manner laid down in this Annexure.
431. The Capital Statement (Part I & II),
the Balance Sheet and the Profit & Loss Accounts should be prepared as
shown in the specimen entries in Annexure II to IV (based on the 2020-21
printed Appropriation Accounts).
432. Accounts
of Production Units
-In respect of Chittaranjan Loco Works, Banaras Locomotive Works, Rail Coach
Factory, Integral Coach Factory and other Production Units, in addition to the
Block Account, the CapitalStatement and the Balance Sheet to be submitted vide
para 431, a Manufacturing Account with a statement of out turn should also be
submitted, as in the specimen entries given in Annexure V & VI (based on
2020-21 printed Appropriation Accounts).
433. Other Accounts & Subsidiary
StatementsOther Mandatory Accounts, Annexures and Statements which should
accompany the Appropriation Accounts of Individual Railways and Production
Units are given below:
434. Percentage
of Working Expenses to Earnings - Operating Ratio -A statement showing percentage of working expenses
to earnings in respect of the entire system (i. e., including Worked Lines)
should also be submitted with the Appropriation Accounts (S.No. 3 of Head
‗STATEMENTS‘ of para 433). This statement should contain brief notes explaining
the variation in the percentage for the year as compared with that for the
previous year. The percentage should be worked out on the following basis –
435. Compilation
of Capital Segment of Appropriation Accounts -Major Head 5002 & 5003 –
(Assets-Acquisition, Construction and Replacement ) may be compiled in four
Segments i.e. Part I- Capital, Part-II- Railway Funds(DRF,DF and Capital Fund),
Part III – Railway Safety Fund and Part IV- Rashtriya Rail Sanraksha Kosh. The
reasons for variations with reference to total sanctioned provision should be
explained work-wise for all the works under Minor Heads( Plan Head) – New
Lines(1100), Gauge Conversion (1400), Doubling (1500) and Railway Electrification
Projects(3500); and for works costing above Rs. 20 crores under Minor Heads(
Plan Head) – Track Renewals (3100), Bridge Works(3200) and Signalling &
Telecommunications (3300)
436. Statement
of Credits to Capital for Retired Assets -A statement should also be attached showing the total
amount under each Minor Head of Capital Segment (Major Head 5002,5003) which
has been credited to Capital by debit to Depreciation Reserve Fund (or
Replacements and Renewals, etc.) as a result of writing off the cost of retired
assets.
437. Stores
Account -The
Appropriation Accounts should also be supported by Stores Account comprising
the following information.-
i) Statement of Stores Transactions.
ii) The result of stock verification and of
revaluation of stores, if any.
438. Statement of Stores Transactions –
1) The Statement of Stores Transactions
should be prepared in the form given at Annexure XI and should include the
entire stores transactions relating to both open lines (Additions and
Replacements) and construction of new lines, figures relating to commercial and
strategic sections being given separately. Under column 13 should be shown
items which are generally credited to "Stock Adjustment Account" by
debit to "Stores". In case the amounts relating to depreciation,
shortage, etc., to be shown under column 16 are over Rupees one lakh or one per
cent of the balance, whichever is less, explanations in support thereof should
be furnished. In a foot-note to the
statement, reasons for the variations between the opening and closing balances
of stores should be briefly stated.
2) The figures to be shown under the columns
"Receipts" and' "Issues" of the Stores should represent
actual receipts and issues of stores, which have been adjusted through the sub-
head "Stores". In other words, the figures under "Receipts"
and "Issues' should not include the figures of stores purchased and issued
direct to works.
3) All Items of depreciation, shortage, etc.,
of stores should be shown on the issue side and figures on this account should
be shown on the receipt side under the head "Unaccounted for increases,
etc". The figures shown under the column "Depreciation, shortage,
etc". on the issue side of the Stores Account, should include all items of
losses of stores in stock, whether adjusted to final heads direct or through
Stock Adjustment Account. Any items of losses on stores purchased and issued
direct to works should only be exhibited in the foot-notes to the Appropriation
Accounts of the grants concerned. Differences in the rates of articles
manufactured for stock purposes should not, however, be treated as losses to be
shown under the column "Depreciation, shortage. etc."
4) On the issue side of the Stores Account
the column "other credits" corresponds to that of "other
debits" on the receipt side. This column should show such items of credits
as cannot be exhibited under any one of the other columns. It should include
credits of miscellaneous nature which can neither be treated as issues nor
depreciation of stores, etc., such as deficiencies in the rates of manufactured
articles. Excess in the rate of articles manufactured for stock purposes should
be exhibited on the receipt side of the Stores Account under the column
"Other debits".
5) In the regular accounts the adjustment in
clearance of items from the Stock Adjustment Account should be made by minus
entries instead of plus ones, i. e., the resultant debits and credits to the
Stock Adjustment Account should be adjusted as minus credits and minus debits.
6) a) The figures shown under "Total
Debits" and "Total Credits" in the Stores Account, should be
reconciled with the figures of debits and credits for the year in the General
Books under the head "Stores" and
the difference arising out of the proforma inclusion in the Stores
Account of the figures of losses due to depreciation, shortage, etc., actually
adjusted in the books as minus receipts but shown on the issue side of the
account in accordance with the instructions in subparagraph (3) above, should
be explained in foot-notes.
b) Similar foot-notes may be given to
reconcile the figures of losses shown under the column "Depreciation,
shortage, etc." in the Stores Account with those shown under the column
"Deficiencies" in the Stock Adjustment Account.
439. Stock
Verification and Revaluation -The statement showing the results of stock verification and of
revaluation of stores referred to in paragraph 437 above, should be preparedin
the form given at Annexure XII.
440. Summary
of Accounts -A
Summary of the Appropriation Accounts should be complied by the Railways in the
following form. This need not, however, be sent to the Railway Board. The
figures in the summary should be exhibited in the same manner as in Form No.
403.
441. Statement of Annual Expenditure showing
the reconciliation of figures in the Account Current with those in the
Appropriation Accounts for the year should be prepared in the following form
and submitted on the dates given in the programme 23 referred to in para403.
The figures of "Voted" expenditure should be shown as distinct from
'Charged' expenditure-
442. Certificate of Sanctioned Expenditure
and Statement of Unsanctioned Expenditure -A certificate should be furnished to
the Railway Board by the date laid down as per the programme referred to in
para403 to the effect that all expenditure included in the Appropriation
Accounts has been sanctioned by competent authority with the exception of items
detailed in the Statement of Unsanctioned Expenditure (Annexure XVI) which
should accompany the certificate.
443. In preparing the Statement of
Unsanctioned Expenditure referred to above, the following instructions should
be borne in mind. viz.-
a) An item of objection should be classified
as amounting to Rs. 1,00,000/- or more and less than Rs. 1,00,000/- according
to the total amount of expenditure placed under objection to the end of the
year.
b) The amount to be exhibited against each of
the three divisions, viz.,-
i) relating to earlier than previous year,
ii) relating to the previous year, and
iii) relating to the year concerned, is the
amount of the outstanding objectionable expenditure which was incurred during
the periods concerned.
c) In the foot-note showing statistics of
expenditure under objection and its percentage to total expenditure audited,
the expenditure to be shown as held under objection should be the total
expenditure placed under objection during the year under review and still under
objection on the 1st July of the year following. This figure should agree with
the total of the figures shown in the columns for expenditure during the
current year. The amount of total
expenditure audited during the year, for the purpose of the percentage given in
the foot- note, should be the total expenditure as shown in the summary of the
appropriation accounts.
d) For the purpose of working out figures to
be exhibited in this statement the minus expenditure resulting from certain
credit adjustment should be taken as plus, but the amounts of expenditure should
be correctly shown in Annexure A(i) (cf paragraph 445) as minus figures.
444. The Statement of Unsanctioned
Expenditure should be accompanied by following subsidiary statements, showing
detailed information in respect of items remaining unsanctioned upto the 1st
October, the items of objectionable expenditure regularized between the 1st
October and 15th February being intimated separately.-
i) Statement showing amount of expenditure
held under objection relating to earlier than previous year, previous year and
the year under review [ Annexure A(i) Form No. F. 445. Annexure XVI (i)].
ii) Statement showing the number of items of
works-the estimates of which have been passed provisionally by Accounts or
Audit. [Annexure A(ii), Form No. F. 447, Annexure XVI (ii)]. 445. The Statement
of Unsanctioned Expenditure (vide paragraph 444, (i) should beprepared in the
detail shown in the form given below —
446. In the remarks column of Form No. F.
445, the delay in regularizing the items with proper sanction should be
explained in each case, giving out clearly the reasons why the items could not
be cleared.
447. Estimates provisionally accepted by
Accounts or Audit - The statement of works (vide paragraph 444 (ii) the
estimates for which have been passed provisionally by Accounts or Statutory
Audit Office should be prepared in the following form.-
The expenditure on works, the estimates of
which have been sanctioned subject to determination of correct allocation,
remains technically under objection until the allocation is finally settled and
should, therefore, be included in the objectionable 26 items register and in
Annexure A (ii) to the Appropriation Accounts. But such expenditure cannot be
regarded as unsanctioned expenditure and would not require to be exhibited in
Annexure A and A (i) to the Appropriation Accounts.
448. In Form No. F. 447 the number of works,
the estimates for which have been passed provisionally by Accounts or Statutory
Audit Office, should only be stated, with brief reasons in the remarks column
for the delay in passing the estimates finally.
449. Appropriation
Accounts of Civil Grants -
Every General Manger should also furnish to the Railway Board so as to reach
them by the appointed dates, advance copy of the Appropriation Accounts of the
following Civil Grants in Form No. F.403 followed by the accounts duly accepted
in Audit:-
i) Loans and Advances bearing interest.
ii) Interest on debt, and other obligations
and reduction or avoidance of debt charged.
iii) Pre-partition payments. The figures of
actual expenditure as well as those of Grants/Appropriations should be in units
of rupees.
450. The Appropriation Accounts relating to
the Civil Grants or Appropriations should be prepared under the sub heads as
shown in the relevant Budget Orders of the year.
451. The Appropriation Accounts of the Civil
Grants for "Loans and Advances bearing interest" should be
accompanied by a statement showing book keeping adjustments made during the
year on account of transfers of balances under these heads with the various
accounting officers. The statement should contain the following information,
viz:
i) Nature of Advances; and
ii) Amount adjusted (in units of rupees).
452. Explanation of Variations in Civil
Grants -In addition to the explanations of variations between the final Grant
and actual expenditure as required by the form in which the accounts are to be
prepared, important modifications in Grants or Appropriations should also be
explained.
453. Under each account special mention
should be made of cases in which additional funds provided by re-appropriation
or otherwise are found to be unnecessary or excessive, as also of cases where
reductions by re-appropriation or surrender are ultimately found to be not
justified.
454. The figures of surrenders proposed to
the Railway Board but not accepted by them and the amount kept in reserve
should be shown under the sub head "Surrenders or Withdrawals within
Grant". The reasons for not utilizing the amount should also be given.
Consolidated
Appropriation Accounts of Railways
455. The Appropriation Accounts of individual
railways and offices, should, after scrutiny, be consolidated by the Railway
Board into the "Appropriation Accounts of the Railways in India" for
transmission to the ADAI (Railways) and presentation to the Public Accounts
Committee.
456. The Consolidated Appropriation Accounts
should be prepared by Minor Heads wise underwhich the demands for Grants were
presented to the Parliament and the figures of original Grant or Appropriation
to be exhibited in these accounts should be the same as those entered in the
Book of Demands for Grants.
457. Main Contents - The consolidated
Appropriation Accounts will consist of the following, viz:
i) A Grand Summary of the Appropriation
Accounts by Grants and Appropriations Form No. F.440
ii) An Appropriation Account for each Major
Head in Form No. F.403, together with brief notes giving under each Minor Head
explanations of variations between final Grants or Appropriations and actual
expenditure, provided such variations are as per the limits mentioned in
paragraph 410. If, however, the net excess or saving falls within the aforesaid
limits but is made up of plus and minus variations exceeding those limits, the
causes of such variations should be mentioned.
iii) The accounts of the Deprecation Reserve
Fund, Development Fund, , Pension Fund(Railway wise also), Capital Fund,
Railway Safety Fund, Debt Service Fund and Rashtriya Rail Sanraksha Kosh
showing (in thousands of rupees) for 10 years ending with the year under
review.
1) Opening balance on 1st April.
2) Contribution/Appropriation during the
year.
3) Loans, if any, from General Revenue.
4) Interest on the Fund.
5) Expenditure from the Fund during the year.
6) Re payment of loans obtained from General
Revenues.
7) Interest paid on loans from General
Revenues.
8) Balances on 31st March. Note -Figures of
strategic lines should be shown separately. Item (3), (6) and (7) will be given
only where applicable.
iv) A Stores Accounts showing the stores
transactions and Stock adjustment Account showing the results of stock
verification and revaluation of stores, by Railways in Forms at Annexure XI
& Annexure XII respectively and a review of the store transaction all
Railways collectively in a narrative form.
v) Deleted (Authority Railway Board's case
no.93/App/3-7/92-93 dated 23.11.1993)
vi) A consolidated Profit and Loss Account of
Railway Catering (Form at Annexure XIV).
vii) A consolidated Statement of Balances
outstanding under Suspense (Form atAnnexure XV).
viii) A consolidated Statement of
Unsanctioned Expenditure (to form Annexure A, A(i) and A(ii) to the
consolidated Appropriation Accounts), vide paras 442 to 448.{Forms at Annexure
XVI, XVI(i) and XVI(ii)}
ix) A statement of under charges deducted by
Accounts or Audit and recovered (to form Annexure B to the consolidated
Appropriation Accounts) by railways, vide Form at Annexure XVII.
x) A statement showing Remissions and
Abandonment of Claims to Revenue (to form Annexure C to the consolidated
Appropriation Accounts) by Railways vide form at Annexure XVIII.
xi) A consolidated statement vide form at
Annexure XIX in respect of open line
works provided in the budget the estimated cost of each of which in not less
than Rs.2.5 Crores and in respect of works not provided in the budget the
estimated cost each of which is Rs.2.5 Crores and above (to Form Annexure D to
the consolidated Appropriation Accounts).
xii) Two statements relating to Strategic
lines one showing working expenses and other revenue charges and the other
showing expenditure on Open Line Works and New Constructions met from Capital,
Depreciation Reserve Fund, Development Fund, Open line works Revenue or
Accident Compensation, Safety & Passenger Amenities Fund. These should be
prepared in the detail indicated in Annexure XX (to form Annexure E to the
consolidated Appropriation Accounts).
xiii) Annexure 'F' in the form F.441
(corresponding to Annexure XXI to this Chapter).
xiv) A Block Account, a Capital Statement, a
Balance Sheet and a Profit and Loss Account of all railways in Form Nos. F.429
and Annexure II to V and in addition the Manufacturing Account and Outturn
Statements of Railway Production Units in forms vide Annexure V & VI (to
form Annexure 'G' to the consolidated Appropriation Accounts.)
xv) A statement of Losses, called Annexure
'H' (corresponding to Annexure XXII).
xvi) A Statement showing Irregular
Re-appropriations made by Railways in the detail indicated in the form vide
Annexure XXIII (to form Annexure 'I' to the consolidated Appropriation
Accounts).
xvii) A consolidated statement of
Misclassifications and other important mistakes detected during the course of
the year vide Annexure XXIV Information for each Railway should be exhibited
separately (to from Annexure ‗J‘ to the consolidated Appropriation Accounts).
Separate statement should be prepared for commercial and strategic lines.
Note -The compilation referred to at item
(xiv) should be printed separately, to be treated as addenda to
theAppropriation Accounts of Railways in India
458. The consolidated Appropriation Accounts
should be accompanied by a statement bringing out (in thousands of rupees) the
financial results which accrued to Government and the appropriation to the
Reserve Fund, as compared with 30 budget and revised estimates of the year.
459. Reconciliation with the Combined Finance
and Revenue AccountsThe figures of actual expenditure shown in the Appropriation
Accounts when finally consolidated, should be agreed with the Combined Finance
and Revenue Accounts of the Central and State Governments in India. The
consolidated accounts will be titled as "Appropriation Accounts of
Railways in India, Part-II- Detailed Appropriation Accounts".
460. Submission to Audit- An advance copy of
these accounts should be sent to the ADAI (Railway) by the specified date. A
certificate in the following form should be recorded by the Member Finance,
Railway Board and the Chairman & Chief Executive Officer, Railway Board as
Secretaries to the Government of India, below the Grand Summary of the
Appropriation Accounts:- "Certified to the best of my knowledge and belief
that all expenditure included in the Appropriation Accounts of Railways in
India for ……… has been sanctioned by competent authority with the exception of
the items detailed in the Statement of Unsanctioned expenditure ( Annexure
A)" .
461. After the ADAI (Railways) has examined
the accounts and certified to their correctness, the Appropriation Accounts
should be printed. The printed accounts should reach the Comptroller and
Auditor General not later than the 15th March of the second following year.
Note -Four proof copies of the Appropriation Accounts in their final form
should, however, reach the Comptroller and Auditor General one month earlier
than the date mentioned above.
462. Consolidated Accounts of Civil Grants-
In addition to the Appropriation Accounts of the railways, the Railway Board
will prepare in Form No. F.403 consolidated Appropriation Accounts of the
following civil grants, as far as they relate to the railways and submit them
to the Accountant General, Central Revenues, on the dates fixed by him:
i) Loans and advances bearing interest.
ii) Interest on debt and other obligations
and reduction or avoidance of debt charged.
iii) Pre partition payments.
463. The instructions contained in paragraphs
449 to 454 supra for the preparation of the Appropriation Accounts of these
Grants by individual Railways apply to the consolidated Appropriation Accounts
also.
464. Review Of Appropriation Accounts The
"Appropriation Accounts of Railways in India - Part II - Detailed
Appropriation Accounts" will be accompanied by a review by the Railway
Board to be titled "Appropriation Accounts of Railways in India - Part I -
Review". This review will generally deal with the following topics:-
i) Financial results of the year. (Financial
results, Capital at Charge and position of reserve funds)
ii) Final Accounts (Profit and Loss
Account,Block Account & Balance Sheet)
iii) Changes in the procedure, form and
classification of accounts during the year.
iv) Detailed review of the receipts and
expenditure of the year, the figures of the different Grants being considered
in suitable groups as well as individually.
v) Results of Appropriation Audit showing
excesses over Grants, irregular Re- Appropriations, etc. requiring a report to
or ratification by the Parliament.
vi) Miscellaneous subjects, such as Stores
balance, Railway Catering and of Claims to Revenue.
465. Examination By Public Accounts Committee
The examination of the Appropriation Accounts and of the Audit Report thereon,
on behalf of Parliaments, is conducted by their Committee on Public Accounts.
According to the "Rules of Procedure and Conduct of Business in the Lok
Sabha" the Committee is to satisfy itself
a) that the moneys shown in the Accounts as
having been disbursed were legally available for and applicable to the service
or purpose to which they have been applied or charged;
b) that the expenditure conforms to the
authority which governs it; and
c) that every Re-appropriation has been made
in accordance with the provisions made in this behalf under rules framed by
competent authority.
If any money has been spent on any service
during a financial year in excess of the amount granted by the Parliament for
that purpose, the Committee shall examine with reference to the facts of each
case the circumstances leading to such an excess and make such recommendation
as it may deem fit.
466. The Committee's findings are recorded in
a report presented to Parliament. Even though the Committee is not an executive
body and its opinions and findings are only recommendatory and not mandatory,
Government examine each of its recommendations with a view to implementing them
and report to it on the action taken when the next year's Accounts come up for
examination. In the exceptional cases in which Government are not in a position
to implement a recommendation, they place their views before the Committee to
enable it to present a further report to Parliament.
1.What
is the primary purpose of the budget in the context of Parliamentary Financial
Control?
- A) To allocate resources for
public welfare
- B) To provide financial aid to
various sectors
- C) To serve as an instrument of
Parliamentary Financial Control and management tool
- D) To increase government
revenue
Answer:
C) To serve as an instrument of Parliamentary Financial Control and management
tool
2.Who
signs the Appropriation Accounts for the Railways?
- A) The General Manager and
Financial Advisor
- B) The Chairman & CEO,
Railway Board and the Member Finance, Railway Board
- C) The Director of Railway
Audit and the Comptroller and Auditor General of India
- D) The President and the Prime
Minister
Answer:
B) The Chairman & CEO, Railway Board and the Member Finance, Railway Board
3.To
whom are the Appropriation Accounts submitted after being signed by the
responsible officials?
- A) The President
- B) The Public Accounts
Committee
- C) The Director of Railway
Audit
- D) The Comptroller and Auditor
General of India
Answer:
C) The Director of Railway Audit
4.What
is the form number of the Appropriation Accounts that the General Manager of
each railway should send to the Railway Board?
- A) Form No. F. 201
- B) Form No. F. 302
- C) Form No. F. 403
- D) Form No. F. 504
Answer:
C) Form No. F. 403
5.What
should be shown separately in the Appropriation Accounts if 'charged'
expenditure is provided for and incurred?
- A) The original grant
- B) The supplementary grant
- C) The residual modification
- D) The 'voted' expenditure
Answer:
D) The 'voted' expenditure
6.Who
should sign the Appropriation Accounts for the Railways/Production Units?
- A) General Manager, Chief
Administrative Officer, and Financial Advisor
- B) General Manager and Audit
Officer
- C) Chairman & CEO, Railway
Board and Member Finance, Railway Board
- D) The President and the Prime
Minister
Answer:
A) General Manager, Chief Administrative Officer, and Financial Advisor
7.What
should be done if the 'advance' Appropriation Accounts are not personally
signed by the General Manager and Financial Advisor due to unavoidable
circumstances?
- A) They should be discarded
- B) They should be signed by a
delegate
- C) They should be approved as
early as possible and an intimation sent to the Board
- D) They should be kept unsigned
Answer:
C) They should be approved as early as possible and an intimation sent to the
Board
8. Who
prepares the detailed programme giving the dates for submission of advance and
audited copies of the Appropriation Accounts?
- A) The General Manager
- B) The Railway Board
- C) The Public Accounts
Committee
- D) The Director of Railway
Audit
Answer:
B) The Railway Board
9.What
does the abbreviation 'O' stand for in the Appropriation Accounts?
- A) Original Grant or
Appropriation
- B) Over-expenditure
- C) Outstanding balance
- D) Official approval
Answer:
A) Original Grant or Appropriation
10.Under
which head should 'surrenders or withdrawals within Major Head' be recorded?
- A) Supplementary Grant
- B) Residual Modification
- C) Adjusting Minor Head
- D) Capital Fund
Answer:
C) Adjusting Minor Head
11.In
which column should the Original Grant or Appropriation figure not appear if it
is nil?
- A) Column 1
- B) Column 2
- C) Column 3
- D) Column 4
Answer:
A) Column 1
12.What
is the purpose of the Minor Head 'surrenders or withdrawals within Major Head'?
- A) To record the original grant
amount
- B) To neutralize the effect of
reductions due to withdrawal or surrender of authorized provision
- C) To display supplementary
grants
- D) To show residual
modifications
Answer:
B) To neutralize the effect of reductions due to withdrawal or surrender of
authorized provision
13.Which
of the following should be shown separately in the Appropriation Accounts under
the Capital Segment?
- A) General Management Services
- B) Financial Management
- C) Depreciation Reserve Fund
- D) Traffic Management
Answer:
C) Depreciation Reserve Fund
14.
What should be done with any revisions made in consequence of the
observations of the ADAI (Railways) on the Appropriation Accounts?
- A) They should be ignored
- B) They should be reported to
the Railway Board and the Statutory Audit Office simultaneously
- C) They should be kept
confidential
- D) They should be forwarded to
the President
Answer:
B) They should be reported to the Railway Board and the Statutory Audit Office
simultaneously
15.What
should be included in the footnotes of the Appropriation Accounts when large
variations are due to wrong adjustments?
- A) The name of the responsible
officer
- B) The reasons for the wrong
adjustments
- C) The financial year in which
the adjustment occurred
- D) The next steps for
correction
Answer:
B) The reasons for the wrong adjustments
16.What
should be done if an entire supplementary grant remains unutilized under a
specific work/project in the Capital Segment?
- A) The supplementary grant
should be surrendered
- B) The reason should be
explained in the Appropriation Accounts
- C) The grant should be
re-allocated
- D) The grant should be carried
forward to the next year
Answer:
B) The reason should be explained in the Appropriation Accounts
17.What
information should be provided when an institution or department is closed or
transferred to another Department/Ministry or Government?
- A) The names of the employees
affected
- B) The financial impact on the
Accounts
- C) The historical significance
of the institution or department
- D) The future plans for the
institution or department
Answer:
B) The financial impact on the Accounts
18.What
is the intended use of the head "Credits or Recoveries" in the
Appropriation Accounts?
- A) To adjust the budget figures
- B) To show figures excluded
from the scope of Demands
- C) To display future
projections
- D) To record administrative
expenses
Answer:
B) To show figures excluded from the scope of Demands
19.What
should be done with items of losses that are booked in the accounts as losses?
- A) They should be hidden from
the Appropriation Accounts
- B) They should be exhibited in
the notes to the Appropriation Accounts
- C) They should be written off
immediately
- D) They should be transferred
to the next financial year
Answer:
B) They should be exhibited in the notes to the Appropriation Accounts
20.What
should be included in the statement of ex-gratia payments in support of the
Appropriation Accounts?
- A) Payments exceeding Rs. 1
lakh each
- B) Payments related to employee
bonuses
- C) Payments made as acts of
grace exceeding Rs. 5 lakh each
- D) Payments for infrastructure
projects
Answer:
C) Payments made as acts of grace exceeding Rs. 5 lakh each
21.What
should support the Appropriation Accounts of Railways?
- A) Profit and Loss Account
- B) Capital Statement
- C) Block Account
- D) All of the above
Answer:
D) All of the above
22.The
Block Account represents all the physical assets of the undertaking whether
financed from:
- A) Government grants only
- B) Loan capital or the
Railways' own generation of funds
- C) External donations
- D) Private investments
Answer:
B) Loan capital or the Railways' own generation of funds
23.How
should Block wise accounts be prepared?
- A) Separately for commercial
and strategic, then funds wise bifurcation
- B) Combined for all assets
without differentiation
- C) Only for strategic lines
- D) Only for commercial lines
Answer:
A) Separately for commercial and strategic, then funds wise bifurcation
24.The
cost of improvement for assets should be calculated using:
- A) The lowest market price
- B) The original cost of the
asset
- C) The excess over the cost of
replacement, at current prices, of a like asset or its original cost,
whichever is greater
- D) The estimated cost
regardless of market value
Answer:
C) The excess over the cost of replacement, at current prices, of a like asset
or its original cost, whichever is greater
25.Which
units require a Manufacturing Account with a statement of out turn in addition
to the Block Account and Capital Statement?
- A) Administrative offices
- B) Chittaranjan Loco Works,
Banaras Locomotive Works, Rail Coach Factory, Integral Coach Factory, and
other Production Units
- C) Regional offices
- D) Passenger service units
Answer:
B) Chittaranjan Loco Works, Banaras Locomotive Works, Rail Coach Factory,
Integral Coach Factory, and other Production Units
26.What
additional statement should be submitted with the Appropriation Accounts
showing the percentage of working expenses to earnings?
- A) Profit and Loss Statement
- B) Operating Ratio
- C) Balance Sheet
- D) Cash Flow Statement
Answer:
B) Operating Ratio
27.The
Capital Segment of Appropriation Accounts should be compiled under which major
heads?
- A) 1001 & 1002
- B) 2001 & 2002
- C) 5002 & 5003
- D) 6002 & 6003
Answer:
C) 5002 & 5003
28.What
should the Stores Account include in the Appropriation Accounts?
- A) Statement of Stores
Transactions
- B) Result of stock verification
and revaluation of stores
- C) Both A and B
- D) Neither A nor B
Answer:
C) Both A and B
29.The
statement of Stores Transactions should include figures relating to:
- A) Only open lines
- B) Only construction of new
lines
- C) Both open lines and
construction of new lines, with figures for commercial and strategic
sections separately
- D) Only commercial sections
Answer:
C) Both open lines and construction of new lines, with figures for commercial
and strategic sections separately
30.How
should the figures under "Receipts" and "Issues" in the
Stores Account be represented?
- A) As estimated values
- B) As actual receipts and
issues of stores adjusted through the sub-head "Stores"
- C) As forecasted amounts
- D) As previous year's data
Answer:
B) As actual receipts and issues of stores adjusted through the sub-head
"Stores"
31.The
statement of annual expenditure should show reconciliation of figures between
which two reports?
- A) Balance Sheet and Profit
& Loss Account
- B) Account Current and
Appropriation Accounts
- C) Cash Flow Statement and
Budget
- D) Financial Audit and Internal
Audit
Answer:
B) Account Current and Appropriation Accounts
32.What
certificate should be furnished to the Railway Board regarding expenditure?
- A) Certificate of Profit
- B) Certificate of Revenue
- C) Certificate of Sanctioned
Expenditure
- D) Certificate of Loan
Answer:
C) Certificate of Sanctioned Expenditure
33.Items
of objectionable expenditure should be classified based on:
- A) The nature of the expense
- B) The total amount of
expenditure placed under objection
- C) The department involved
- D) The fiscal year
Answer:
B) The total amount of expenditure placed under objection
34.The
Statement of Unsanctioned Expenditure should be accompanied by which subsidiary
statement?
- A) Statement of Annual Revenue
- B) Statement of Amount under
Objection
- C) Statement of Loan
Adjustments
- D) Statement of Depreciation
Answer:
B) Statement of Amount under Objection
35.Appropriation
Accounts of Civil Grants should include which of the following?
- A) Loans and Advances bearing
interest
- B) Interest on debt, and other
obligations
- C) Pre-partition payments
- D) All of the above
Answer:
D) All of the above
36.What
should accompany the Appropriation Accounts relating to Civil Grants for
"Loans and Advances bearing interest"?
- A) Statement of revenue
adjustments
- B) Statement of book keeping
adjustments
- C) Statement of profit margins
- D) Statement of asset
depreciation
Answer:
B) Statement of book keeping adjustments
37.Important
modifications in Grants or Appropriations should be explained:
- A) Only if requested by
auditors
- B) At the discretion of the
manager
- C) In addition to explanations
of variations between the final Grant and actual expenditure
- D) Only for amounts above a
certain threshold
Answer:
C) In addition to explanations of variations between the final Grant and actual
expenditure
38.Cases
where additional funds provided by re-appropriation are found to be unnecessary
should be:
- A) Ignored
- B) Reported under
"Surrenders or Withdrawals within Grant"
- C) Added to the next year's
budget
- D) Kept as reserve funds
Answer:
B) Reported under "Surrenders or Withdrawals within Grant"
39.Who
is responsible for consolidating the Appropriation Accounts of individual
railways?
- A. The General Manager of each
railway
- B. The Ministry of Finance
- C. The Railway Board
- D. The Comptroller and Auditor
General
Answer:
C. The Railway Board
40.What
should the Consolidated Appropriation Accounts include?
- A. A Grand Summary of the
Appropriation Accounts by Grants and Appropriations
- B. A detailed inventory of all
railway assets
- C. A review of passenger
satisfaction
- D. A list of new railway
projects for the next year
Answer:
A. A Grand Summary of the Appropriation Accounts by Grants and Appropriations
41.Which
form is used for the Grand Summary of the Appropriation Accounts?
- A. Form No. F.403
- B. Form No. F.440
- C. Form No. F.429
- D. Form No. F.441
Answer:
B. Form No. F.440
42.
The consolidated Appropriation Accounts must include a statement of balances
outstanding under which category?
- A. Loans and advances
- B. Suspense
- C. Revenue
- D. Liabilities
Answer:
B. Suspense
43.Which
annexure form is used for the consolidated Statement of Unsanctioned
Expenditure?
- A. Annexure A
- B. Annexure B
- C. Annexure C
- D. Annexure D
Answer:
A. Annexure A
44.What
must be shown separately in the consolidated accounts of the Depreciation
Reserve Fund, Development Fund, Pension Fund, and other similar funds?
- A. Balances on 31st March
- B. Opening balance on 1st April
- C. Contribution/Appropriation
during the year
- D. All of the above
Answer:
D. All of the above
45.Which
fund does not require the figures for loans, repayment of loans, and interest
paid on loans unless applicable?
- A. Development Fund
- B. Depreciation Reserve Fund
- C. Capital Fund
- D. Rashtriya Rail Sanraksha
Kosh
Answer:
D. Rashtriya Rail Sanraksha Kosh
46.What
is included in the Stores Account of the consolidated Appropriation Accounts?
- A. Narrative form of the store
transaction of all railways collectively
- B. Individual railway’s
inventory details
- C. Passenger ticket sales
- D. Employee salaries
Answer:
A. Narrative form of the store transaction of all railways collectively
47.When
should the advance copy of the consolidated Appropriation Accounts be sent to
the ADAI (Railways)?
- A. By the end of the financial
year
- B. By the specified date
- C. On the 1st of April
- D. On the 15th of March
Answer:
B. By the specified date
48.Which
annexure provides the form for the Statement of Losses?
- A. Annexure E
- B. Annexure F
- C. Annexure H
- D. Annexure I
Answer:
C. Annexure H
49.What
should accompany the consolidated Appropriation Accounts to highlight financial
results compared to budget estimates?
- A. A review of the budget for
the next year
- B. A statement in thousands of
rupees
- C. A report on employee
performance
- D. A list of new railway
projects
Answer:
B. A statement in thousands of rupees
50.
How is the examination of the Appropriation Accounts and Audit Report conducted
on behalf of Parliament?
- A. By the Railway Board
- B. By the Public Accounts
Committee
- C. By the Ministry of Finance
- D. By the Comptroller and
Auditor General
Answer:
B. By the Public Accounts Committee
51.Which
of the following is NOT one of the checks performed by the Public Accounts
Committee?
- A. Ensuring moneys disbursed
were legally available for the purpose charged
- B. Confirming expenditure
conforms to the authority governing it
- C. Reviewing the impact on
passenger satisfaction
- D. Verifying re-appropriation
compliance with rules
Answer:
C. Reviewing the impact on passenger satisfaction
52.What
action does the government take on the recommendations of the Public Accounts
Committee?
- A. Implement them and report
back
- B. Disregard them
- C. Implement them without
reporting back
- D. Review and file them
Answer:
A. Implement them and report back
53.When
should the printed Appropriation Accounts reach the Comptroller and Auditor
General?
- A. By 31st December
- B. By 15th March of the second
following year
- C. By 1st April
- D. By the end of the financial
year
Answer:
B. By 15th March of the second following year
54.Which
form is used for the consolidated statement of Misclassifications and other
important mistakes detected during the year?
- A. Annexure XXIV
- B. Annexure XXV
- C. Annexure XXIII
- D. Annexure XXI
Answer:
A. Annexure XXIV
55.What
accompanies the "Appropriation Accounts of Railways in India - Part II -
Detailed Appropriation Accounts"?
- A. A review by the Railway
Board
- B. A review by the Comptroller
and Auditor General
- C. A review by the Ministry of
Finance
- D. A review by the ADAI (Railways)
Answer:
A. A review by the Railway Board
56.In
which form are the consolidated Appropriation Accounts of civil grants
prepared?
- A. Form No. F.403
- B. Form No. F.429
- C. Form No. F.440
- D. Form No. F.441
Answer:
A. Form No. F.403
57.Who
examines the recommendations of the Public Accounts Committee if the government
is unable to implement them?
- A. The Railway Board
- B. The Parliament
- C. The Comptroller and Auditor
General
- D. The ADAI (Railways)
Answer:
B. The Parliament
58.
What is the format used for the Consolidated Accounts of Civil Grants relating
to railways?
- A. Form No. F.403
- B. Form No. F.440
- C. Form No. F.441
- D. Form No. F.429
Answer:
A. Form No. F.403
These
questions cover various aspects of the consolidation and review process of the Appropriation
Accounts as described in the provided text.
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